HomeMy WebLinkAbout11/7/2001 - STAFF REPORTS (8) DATE: November 7, 2001
TO: City Council
FROM: Assistant City Manager- Special Projects
AIRPORT HOLD ROOM DESIGN CONTRACT- FABRIC ROOF CHANGE ORDER
RECOMMENDATION:
It is recommended that City Council approve Amendment No. 1 to Agreement No.
A4382 with Genslerto incorporate a subcontract special structural engineering forthe
fabric roof structure in an amount not to exceed $14,375.
SUMMARY:
This item would add a sub consultant to provide the special engineering needed for
the fabric roof portion of the addition.
BACKGROUND:
The Airport has begun the design work for the replacement of the temporary
holdrooms with the Airport Architect Gensler. The preliminary design includes an
expansion of the fabric roof structure. That structure is a sole source proprietary
product which effects the structural design of the building. The proposed Amendment
would authorize Gensler to subcontract with Birdair for the structural reaction load
design which is needed to complete the remainder of the structural design. Total cost
of the subcontract is$14,375, including reimbursables. The cost is 90%reimbursable
from an FAA grant with the remainder coming from the Airport Fund. Actual funds are
available in account No. 415-6600-56046.
A copy of the contract Amendment is attached, along with a Minute Order for City
Council consideration.
ALLEN F. SMOOT, AAE
Assistant City Manager- Special Projects
APPROVED-� ��F
City Manager '�TT
ATTACHMENTS:
1. Minute Order
2. Amendment No. 1
REVIEWED BY DEPT. OF FINANCE
AMENDMENT NO. 1
AGREEMENT#A4382 -AIRPORT ARCHITECTURAL DESIGN
THIS FI RSTAM ENDMENTto Agreement#A4382 for contract services,(herein"Agreement")
made and entered into on the day of , 2001, by and between the
CITY OF PALM SPRINGS (herein "City") and GENSLER (herein "Architect") is hereby
amended effective , 2001, as follows:
1. Exhibit "A" Scope of Services, is hereby amended by adding the following:
FABRIC ROOF PRELIMINARY DESIGN SCOPE
At the request of the City of Palm Springs, Gensler has agreed to retain Birdair forthe
preliminary structural design of the new fabric structures that are part of the project.
The structural design will include only those elements required to provide structural
reaction loads of the fabric structures to the foundation attachment points, for use by
Gensler's project structural engineering consultant, Brandow Johnston, in the design
of the foundations. The remainder of the fabric structure design and fabric structure
structural design ("Remainder Services') will be separately performed by Birdair as
part of the Construction Contract, and is not part of Gensler's Contract.
The Scope of Work by Birdair is as follows:
1. Develop computer generated shape and analysis model of the design, along
with color graphic.
2. Develop project specifications.
3. Provide reaction loads of the fabric structure to its attachments points, design
of which shall be by the project structural engineer. Coordinate with project
structural engineering consultant any interface between the fabric structure
and conventional structure.
4. One trip by Birdair project engineer to either Palm Springs project site or
Gensler's Santa Monica offices.
Neither Birdair nor Gensler shall be obligated to perform the Remainder Services by
this Work Authorization, nor shall Gensler bear any liability, risk or responsibility for
the "Remainder Services' ultimately performed by Birdair or any other consultant
under separate contract with the City of Palm Springs or its Contractor.
2. Exhibit "B" Special Requirements, is hereby amended by adding an approved
subcontractor to Section 4.3 of Birdair.
3. Exhibit "C" Schedule of Compensation is hereby amended by adding a Special Pay
item entitled"Fabric Roof Preliminary Structural Design" at a fixed fee of$14,375 to
include reimbursables.
4. Exhibit"D"Schedule of Performance is hereby amended by including the Fabric Roof
Preliminary Structural Design work item #2 in the Schedule of Performance.
Except as specifically worded herein, all terms and conditions of the agreement shall remain
in full force and effect and performance of services under the Amendment shall be governed
by the provisions of the Agreements.
� Z
IN WITNESS WHEREOF,the parties have executed and entered into this Agreement as of
the date first written above.
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
APPROVED AS TO FORM:
City Attorney
CONTRACTOR:
(Check One: individual, partnership,
corporation)
(NOTARIZED) By:
Signature
Print Name and Title
(NOTARIZED) By:
Signature
Print Name and Title
Mailing Address:
(Corporations require two signatures; one from each of the following: A. Chairman of Board,
President,any Vice President;ANDB. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,
or Chief Financial Officer.)
End of Signatures
.��9 3
MINUTE ORDER NO.
APPROVING AMENDMENT #1 TO
AGREEMENT #A4382 WITH AIRPORT
ARCHITECT GENSLER TO ALLOW FOR
SPECIAL ENGINEERING RELATED TO THE
FABRIC ROOF STRUCTURE INAN AMOUNT
NOT TO EXCEED $14,375.
I HEREBY CERTIFY that this Minute Order approving Amendment #1 to
Agreement #A4382 with Airport Architect Gensler to allow for special
engineering related to the fabric roof structure in an amount not to exceed
$14,375, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 7" day of November 2001.
PATRICIA A. SANDERS
City Clerk