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Home My WebLink About7/18/2007 - STAFF REPORTS - 2.L. a�QPAMSpR y ''L u m �p0ui a♦ °�<rF°R��o- _ City Council Staff Report JULY 18, 2007 CONSENT CALENDAR Subject: AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 4666 WITH HDR ENGINEERING, INC., FOR THE GENE AUTRY TRAIL WIDENING, CITY PROJECT NO 02-03 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY Agreement No. 4666 with HDR Engineering, Inc., approved by City Council on March 5, 2003, provides the City with environmental and engineering design services for the widening of Gene Autry Trail from Vista Chino to the Union Pacific Railroad bridge (through the Whitewater River). As a result of recently completed General Plan Update traffic analysis, it has been determined that changes need to be made to the current design of the Gene Autry TraillVista Chino intersection. A Contract Services Agreement Amendment has been prepared to facilitate the additional scope of work as part of this project. RECOMMENDATION: 1) Adopt Minute Order No. "APPROVING AMENDMENT NO. THREE (3) TO AGREEMENT NO. 4666 WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $31,118 FOR A TOTAL REVISED CONTRACT AMOUNT OF $528,925 FOR THE GENE AUTRY TRAIL WIDENING, CITY PROJECT NO. 02-03;" and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On March 3, 2003, City Council awarded a contract services agreement to HDR Engineering, Inc., for the widening of Gene Autry Trail from two to four lanes through the Whitewater River, and from two to six lanes with a raised median between Vista Chino and Via Escuela, with a new traffic signal at Gene Autry Trail and Via Escuela. Subsequent to final approval of the roadway widening plans, the Engineering Department completed review of the traffic impact analysis for the General Plan Update, ITEM NO. a�/ _ City Council Staff Report July 18, 2007 -Page 2 Gene Autry Trail Widening -Contract Amendment No 3 which indicates additional turning lanes ultimately required at the Gene Autry Trail/Vista Chino intersection. Given that this project is currently in the bidding phase, it is staff's recommendation that the General Plan Update analysis recommendations for this intersection be implemented with this project for the north leg (Gene Autry Trail north of Vista Chino). The General Plan Update recommendations require a southbound dedicated right-turn lane, two southbound through lanes, and two southbound left-turn lanes. The current approved design would provide three southbound through lanes and one southbound left-turn lane- A contract services agreement Amendment has been prepared to add the scope of work necessary to prepare a conceptual plan for the General Plan Update requirements of the Gene Autry Trail/Vista Chino intersection, and to prepare revised plans and Caltrans coordination. The negotiated fee is $31,118- FISCAL IMPACT: All costs associated with this contract are funded by CVAG Regional Measure A funding. Sufficient funding is available in Regional Measure A account 134-4497-50217 (Gene Autry Widen @ WW Wash). David J- Barakian Thomas J. Wit n Director of Public Works/City Engineer Assistant City anager David H. Ready, City er ATTACHMENTS: 1. Contract Services Agreement, Amendment No. 2 2. Minute Order C00002 ATTACHMENT 1 CONTRACT SERVICES AGREEMENT, AMENDMENT NO. 3 C 00003 AMENDMENT NO. 3 TO CONTRACT SERVICES AGREEMENT NO. 4666 WITH MDR ENGINEERING, INC. GENE AUTRY TRAIL ROADWAY WIDENING CITY PROJECT NO. 02-03 The following articles of Agreement No. 4666 are hereby amended to read as follows: SECTION 2.1 Maximum contract amount is amended to Five Hundred Twenty-Eight Thousand Nine Hundred Twenty-Five Dollars ($528,925.00). SCOPE OF SERVICES (Exhibit "A") - Please see attached sheet for additional work. SCHEDULE OF COMPENSATION (Exhibit "C") - Please see attached sheet. Purchase Order Number(s). 316443 Agreement Number: 4666 Original MO Number. 7272 City Council Approval: March 5, 2003 Original Contract Amount: $ 415,000.00 Amount of Prior Increases. $ 82,807.00 Amount of This Increase. $ 31,118.00 Amended Total- S 528,925.00 SIGNATURES ON LAST PAGE 000004 Agreement No.4666 Amendment No. 3 Page 2 The following articles of Agreement No. 4666 are hereby amended to read as follows: SECTION 2.1 Maximum contract amount is amended to Five Hundred Twenty-Eight Thousand Nine Hundred Twenty-Five Dollars ($528,925.00). EXHIBIT A is amended as follows- Add the following service: Task 6.7, Gene Autry Trail/Vista Chino General Plan Widening. Contractor shall prepare one conceptual plan for the intersection of Gene Autry Trail and Vista Chino in accordance with the City of Palm Springs General Plan Updatc. Consultant shall prepare a geometric layout of the entire intersection,showing modifications for the ultimate build-out condition based on the recommendations from traffic analyses prepared by Endo Engineering(provided by City). Task 6.8, Modify Existing PS&E Package. Contractor shall modify the existing PS&E package for the Gene Autry Trail Widening, City Project 02-03, including revisions to current plans to widen the north leg of the Gene Autry Trail/Vista Chino intersection based on the approved conceptual plan, and including revisions to the raised median in Gene Autry Trail between Vista Chino and Via Escuela. Task 6.8(a), Revise Typical Sections. Contractor shall prepare typical sections to show revised street widening and median details. A total of one (1) sheet shall be modified. Task 6.8(b), Construction Plans. Contractor shall prepare a revised plan and profile, and bus bay location/details- Contractor shall identify impacts to utilities and coordinate with utility companies. A total of two (2) sheets shall be modified. Task 6.8(c), Construction Details. Contractor shall modify existing construction details and prepare additional details to clarify proposed construction. A total of one (1) sheet shall be modified. Task 6.8(d), Signing and Striping Plaits. Contractor shall revise signing and striping plans based on the approved conceptual plan. A total of 2 sheets shall be modified. Task 6.8(e), Traffic Signal Plan(Gene Autry Trail/Vista Chino). Contractor shall design a new traffic signal at die intersection of Gene Autry Trail and Vista Chino based on revised lane configurations approved by City. A total of 2 sheets shall be modified. The design shall comply with Caltrans and City standards. The existing signal meter and controller shall be relocated to the northwest corner. Task 6.8(t), Drainage Platt and Profiles. Contractor shall prepare one new sheet showing relocation of two existing catch basins at the northwest corner of the Gene Autry Trail/Vista Chino intersection. Contractor shall prepare drainage profiles and details for the impacted drainage systems. Task 6.8(g), Cast and Quantity Estimates. Contractor shall revise the quantity estimates based on die revised layout. Contractor shall revise cost estimates based on revised quantity estimates. Task 6.8(h), Caltrans Encroachment Permit. Contractor shall assist the City with Cahrans encroachment permit application and submittals. Contractor shall coordinate with Caltrans and resolve review comments. Task 6.8(i), Printing. Contractor shall be reimbursed up to the maximum amount shown for printing costs. CQQ0a5 Agreement No.4666 Amendment No.3 Page 3 EXHIBIT C the first paragraph under the Schedule of Compensation shall remain, with the body replaced with the following: Sub-Task Total Task Total Lump Sum Lump Sum Task 1.0, Project Management $22,060,00 Task 2.0, Planning and Project Development --- $47,133.00 Task 2.1, Research and Data Gathering $6,780.00 ... Task 2.2, Surveys $36,137,00 --- Task 2.3, Permitting $4,216.00_ Task 3.0, Preliminary and Concept Plans (Project Report) --- $82,498.00 Task 3.1, Hydrology Report $25,839.00 --- Task 3.2, Preliminary Geotcchnical Report $10,959.00 --- Task 3.3, Utility Coordination $12,220.00 --- Task 3.4, Traffic Management Plan(TMP) $12,720,00 --- Task 3.5, Fact Sheets $260.00 --- Task 3.6 Geometric A roval Drawings GADS 20 500.00 Task 4.0, Environmental Approval --- $26,665,00 Task 4.1, Technical Studies S26,266.00 --- Task 42, ?kgati_v_c_Declaration $399.00 Task 5.0, Final Design Reports and Studies --- $37,670,00 Task 5.1, Geotechnical Design Report $1,608,00 --- Task 5.1(a), Geotechnical Design Report (Retaining Wall) $1,950.00 Task 5.2, Right-of-Way Engineering $9,925.00 --- Task 5.3, Right-of-Way Acquisition S7,791.00 --- Task 5.4, Utility Coordination S16.396.00 --- Task 6.0, Plans, Specifications and Estimates (PS&E) --- S308,339.00 Task 6,1, Draft PS&E (Roadway) S93,682.00 --- Task 62, Final PS&E (Roadway) S44,266.00 --- Task 6.3, Final Traffic Signal Plans $2,466,00 --- Task 63(a), Final Traffic Signal Plans (Gene Autry Trail at Via Escucla) $10,000.00 --- Task 6.4, Final Traffic Control Plans $12,160.00 --- Task 6.5, Final Miscellaneous Plaits $34,790.00 --- Task 6.5(a), Retaining Wall Plan S9,998.00 --- Task 6.6, Individual 404 Permit $69,859.00 --- Task 6.7, Gene Autry Trail/Vista Chino General Plan Widening $4,472.00 --- Task 6.8(a), Revise Typical Sections $1,052.00 --- Task 6.8(b), Construction Plans $4,708.00 --- Task 6.8(c), Construction Details $1,556.00 --- Task 6.8(d), Signing and Striping Plans $1,952,00 --- Task 6.8(e), Traffic Signal Platt(Gene Autry Trail/Vista Chino) $9,584.00 --- Task 6.8(l), Drainage Plan and Profiles $5,104.00 --- Task 6.8(g), Cost and Quantity Estimates $830.00 --- Task 6.8(h), Caltrans Encroachment Permit $1,360.00 --- Task 6.8(i), Printing $500.00 --- Task 7.0 Construction Bidding Phasc --- $4,560.00 Total of all Tasks of this Contract --- $528,925.00 OOOODd Except as specifically amended by this Amendment No. 3, all terms and provisions of Agreement No. 4666 remain in full force and effect. ATTEST: CITY OF PALM SPRINGS, a municipal corporation By. By: City Clerk City Manager APPROVED AS TO FORM. By: City Attorney CONTRACTOR: Check one: Individual Partnership Corporation Corporations require two notarized signatures: One signature must be from the Chairman of Board,President,or any Vice President.The second signature must be from the Secretary,Assistant Secretary,'Treasurer,Assistant Treasurer,or Chief Financial Officer) By: By Notarized Signature of Chairman of Board, Notarized Signature Secretary, Asst Secretary, President or any Vice President Treasurer, Ass[treasurer or Chief Financial Officer Name, Name- Title! Title Sate of State of County of Iss County of Iss On before me, On before nhe, personally appeared personally appealed personally known to me(or proved to me on die basis of satisfactory personally known to me(or proved its me on the basis of sansfactory evidence)to be the peison(s)whose name(s)is/are subscribed to the evidence)to he the ptmon(5)whose names)is/are arbscnbed to tic within instrument and acknowledged to me that he/she/they executed within mstrumcnr and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ics), and that by die same in his/her/their authorized capacity(ies), and dial by his/herfthcir signature(s)on the instrumenr the person(s),or die entity his/her/their signawre(:)on the instrument the person(s'),or the ennty upon behalf of which the person(s)acted, executed die instrument. upon behalf of which the person(a)acted, executed the msnumcm, WITNESS my hand and official seal. WITNESS my hand and official seal, Notary Signature- Notary Signature! Notary Seal: Notary Seal: M007 i ATTACHMENT MINUTE ORDER /l \ h J� / h I ' \ 1 i fiLl�llQO MINUTE ORDER NO. APPROVING AMENDMENT NO. THREE (3) TO AGREEMENT NO. 4666 WITH HDR ENGINEERING, INC., IN THE AMOUNT OF $31,118 FOR A TOTAL REVISED CONTRACT AMOUNT OF $528,925 FOR THE GENE AUTRY TRAIL WIDENING, CITY PROJECT NO. 02-03 I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Amendment No. Three (3) to Agreement No. 4666 with HDR Engineering, Inc., in the amount of $31,118 for a total revised contract amount of $528,925 for the Gene Autry Trail Widening, City Project No. 02-03, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 18th day of July, 2007. James Thompson, City Clerk 000009