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Home My WebLink About7/11/2007 - STAFF REPORTS - 2.F. .+. ?A LM SA? iy 4 U y A e °q<,F°Ra�P City Council Staff Report JULY 11, 2007 CONSENT CALENDAR Subject: AWARD OF CONTRACT FOR THE GOLF CLUB DRIVE CULVERT RECONSTRUCTION PROJECT, CITY PROJECT 05-18. From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The City of Palm Springs has received federal aid funds for reconstruction of the existing damaged culvert on Golf Club Drive at Palm Canyon Wash. Approval of this item will award a contract services agreement to Bonadiman-McCain, Inc., to construct this Emergency Relief Project. RECOMMENDATION: 1) Adopt Minute Order No. "DETERMINING THAT CEDAR DEVELOPMENT INC. IS NOT A "RESPONSIBLE BIDDER" UNDER THE DEFINITION IN PALM SPRINGS MUNICIPAL CODE SECTION 7.01.040." 2) Adopt Minute Order No. "APPROVING AGREEMENT NO. IN THE AMOUNT OF TWO HUNDRED SIXTY-FIVE THOUSAND ONE HUNDRED THIRTEEN DOLLARS AND NO CENTS ($265,113.00) WITH BONADIMAN- McCAIN, INC., FOR THE GOLF CLUB DRIVE CULVERT RECONSTRUCTION PROJECT, CITY PROJECT 05-18" and 3) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: In January 2005 the Golf Club Drive culvert was damaged by heavy rains (Declared Federal and State Emergency) at the Palm Canyon Wash low water crossing. The Federal Highway Administration of the U.S. Department of Transportation has approved Emergency Relief (ER) federal aid funds, and on October 19, 2005 issued Authorization for Preliminary Engineering. ITEM NO, The project will accomplish the reconstruction of the culvert system with more pipes of a larger size to pass a grater flow under the roadway, and will provide a capacity nearly equal to the actual storm flow measured on January 11, 2005 which caused the failure of the existing culvert system. The new culvert will eliminate frequent roadway closures on Golf Club Drive (between November 2004 and February 2005 the road was closed five times). The work consists of removal and reconstruction of concrete slope protection, concrete culvert inlet structure, removal of the existing three 18" pipes, installation of nine 42"x 29" arch pipes and street improvements. Caltrans' Authorization for Construction was received on March 26, 2007. The project design has been prepared by Department staff, and on May 2, 2007, the City Council approved the plans and specifications and authorized staff to advertise for construction bids. The project was advertised for bids on May 15 and May 22, 2007, and at 2:00 p.m. on June 12, 2007, the Procurement and Contracting Division received construction bids from the fallowing contractors: 1. Cedar Development Corporation $228,150.00 2. Bonadiman-McCain, Inc. $265,113.00 3. WEKA, Inc. $294,186.00 4. 4-Con Engineering, Inc. $297,615.00 5. J. D. Stine Constructors, Inc. $298,450.00 6. Harris Construction Engineering, Inc. $321,940.00 7. Jacobsson Engineering Construction, Inc. $328,324.00 8. Tri-Star Contracting, Inc. $389,390.00 9. Granite Construction Company $399,790.00 10. Dateland Construction Company, Inc. $425,747.50 11. Contreras Construction Co. $434,3%00 Refer to Attachment 1 for Bid Summary. The Engineer's Estimate was $330,540. The low bid was submitted by Cedar Development Corporation (C.D.C), located in Mira Loma with its principal officer Serghon Gabriel Afram CEO/President. As required by the bid forms, C.D.C. has listed two references for completed projects, but none of the projects were related to culvert construction. One reference could not be contacted, and the other has described C.D.C. as a contractor with "inexperienced, unknowledgeable crew, with many problems, working mostly with subcontractors". Under the City's Procurement Ordinance, this contractor does not fit the definition of responsible and may therefore not be awarded the contract. Staff recommendation is to reject the bid submitted by Cedar Development Corporation, and award the contract to the second lowest bidder, Bonadiman-McCain, Inc. Bonadiman McCain, Inc. from San Bernardino has storm drain and culvert related experience and good references. Its principal officers are Jeff Bonadiman, President, k��L it Bradley Austin, Vice President and Carlo Bonadiman, Secretary/Treasurer. The bid amount is $265,113.00, FISCAL_ IMPACT! Finance Director Review: Sufficient funds for this project are available in account 261-4491-50254 for the 88.53% federal funds and Gas Tax account 133-4298-50254 for the 11.47% local match. David J. Barakian Tom ,�lson Director of Public Works/City Engineer Assistant City Manager-Development Services APPROVED: DAVID H. READY City Manager ATTACHMENTS. 1. Bid Summary 2. Minute Orders (2) BID SUMMARY(Page 1.) GOLF CLUB DRIVE,CULVERT RECONSTRUCTION CITY PROJECT 05-18 __ BID Bid Schedule Engineer's Estimate CEDAR DEVELOPM,COR BONADIMAWWCAIN INC. ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization 1 L$ $10 500 $16,500 816 500 2 Traffic Control 1 LS $10000 $10,000 $8,900 3 Remove existing concrete structures(inlet str.,slope protections, 1 LS $20,000 $12,500 $5,053 aprons,etc 4 Remove existing as halt concrete pavement 6,400 SF $1.50 $9,600 $1 50 S9 600 $1.00 $6 400 5 Remove existing 18"corrugated metal pipe 345 LF $8.00 $2 760 $20.00 $6 900 $10.00 $3 450 6 Install 42"x29"corrugated steel pipe-arch,including excavation, 1,140 LF 5110 00 $125,400 $70.00 $79,800 $110.00 $125.400 ,trenching,backfilling and compaction complete in place. Construct Portland cement concrete inlet structure per detail on 7 plans,compaction and other incidentals and appurtenances, 1 LS $30,000 $ib 000 $16,000 complete in place. G Contruct 6"thick Portland cement concrete slope protections at 2 1 31490 SIT $20 00 $69.600 $5 00 $17.450 $5,00 $17,450 slope upstream and 3 1 slope downstream,and aprons, including all necessary grading and incidentals complete in place 9 Construct 3"asphalt concrete pavement 6,400 SF $3.00 519,200 $3 75 $24X0 $3.00 $19,200 10 Construct 6"class 2-aggregate base 314"max 6,400 SF $2.00 $12,800 $1 00 $6,400 $1,00 $6,400 11 Reconstruct grouted rip-rap spillway as required to restore to 1 LS $12,980 $24.000 $38,600 eexistin condition as per Ian. 12 Traffic striping and markings 1 LS 11 $1,500 1 $5,000 1 51.760 $330,540 $223,150 $265,113 BID Bid Schedule WEKA INC. 4-CON ENGINEERING INC. J.D.STINE CONST.INC. ITEM DESCRIPTION QUANTITY UNIT JUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization 1 LS $16500 516,500 $16,500 2 Traffic Control 1 LS $9 000 $10 000 $32 000 3 Remove existing concrete structures(Inlet str,slope protections, 1 LS 512,471 $35 000 $6,000 aprons,etc 4 Remove existing as halt concrete pavement 6 400 SF $0 50 $3,200 $1 50 $9 G00 $1.00 56,400 5 Remove existing 18"corrugated metal pipe 345 LF $30 00 $10 350 $20.00 $6 900 $13.00 $4 485 6 Install42"x29"corrugated steel pipe-arch,including excavation, 1,140 LF 5115 00 $131,100 $121.00 $137,940 $65.25 $74,385 .trenching,backfilling and compaction complete In place. Construct Portland cement concrete inlet structure per detail on 7 plans,compaction and other incidentals and appurtenances, 1 LS S27,000 $15,000 $17,809 complete In place 6 Contruct G"thick Portland cement concrete slope protections at 2.1 31490 SF $8.50 $29,665 $7.50 $26,176 $9,40 $32.806 slope upstream and 3.1 slope downstreem,and aprons,including all necessary radin and incidentals complete in place 9 Construct 3"asphalt concrete pavement 6 400 SF $2,75 $17.600 $3 00 $19,200 $1.80 $11,520 10 Construct 6"class 2 aggregate base 3/4"max 6 400 SF $1,25 $8,000 $2 00 $12,800 $2.28 $14,592 C 11 Reconstruct grouted rip-rap spillway as required to restore to 1 LS $2G,000 $5,000 $79,203 preexistingcondition as per Ian. L-� 12 Traffic striping and markings 1 LS $3,300 S3 500 $2,750 $294,186 $297,615 $298,450 BID SUMMARY(Page 2_) GOLF CLUB DRIVE CULVERT RECONSTRUCTION CITY PROJECT 05-18 BID Bid Schedule I HARRIS CON.ENG.INC. JACOBSSON ENG.C.INC. TRI STAR CONTR-INC. ITEM DESCRIPTION QUANTITY1 UNIT JUNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization 1 LS $16,500 $16500 $16,500 2 Traffic Control 1 LS $12 000 $22,130 $15,500 3 Remove existing concrete structures(inlet str,slope protections, 1 LS $25,000 $12,395 $12,500 aprons,etc 4 Remove existing asphalt concrete pavement 6,400 SF $0.50 $3,200 $0 60 $3 840 $5 00 $32,000 5 Remove existin 18"corrugated metal i e 345 LF $50 00 $20 700 $11.90 $4,106 $20 00 $6,900 6 Install 42"x29"corrugated steel pipe-arch,including excavation, 1140 LF $70.00 $79,800 $96 25 $109,725 $161.00 $183,540 trenching, b@ckfilling and compaction,complete in place. Construct Portland cement concrete inlet structure per detail on 7 plans,compaction and other incidentals and appurtenances, 1 L$ $19,500 $13,750 $18,850 com fete in place. 8 Contruct 6"thick Portland cement concrete slope protections at 2'1 3,490 SF $10.00 $34,9D0 $13.65 $47,639 $10.00 $34,9DD slope upstream and 3.1 slope downstreem,and aprons including all necessaa qradinqand incidentals complete in place. 9 Construct 3"asphalt concrete pavement 6,400 $F $4 60 $29 440 $4.25 $27,200 $5 00 $32,000 10 Construct 6"class 2 aggregate base 3/4"max 6,400 SF 52.25 $14,400 $1.8D $11.520 $3.00 $19,200 11 Reconstruct grouted rip-rap spillway as required to restore to 1 LS $62,000 $55,920 $9,000 preexisting condition as per plan 12 ITraffic striping and markings 1 LS $4,500 $3,600 $6.500 5321,940 $328,324 $389,390 BID Bid Schedule GRANITE CON.CO. DATELAND CON.CO.INC. CONTRERAS CON.CO. ITEM DESCRIPTION QUANTITY UNIT JUNITPRIICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization 1 LS $16 500 $16 500 $16 500 2 Traffic Control 1 LS $45,580 $23 700 $15.000 3 Remove existing concrete structures(inlet str.,slope protections, 1 LS $34,00D $54,250 $35,000 aprons etc 4 Remove existing asphalt concrete pavement 0,400 SF $0 50 $3 200 $2,75 $17.600 $2.00 $12,800 5 Remove existing 1 S"corrugated metal pipe 345 LF 54.00 51,380 $50 00 $17 250 $30.00 $10350 6 Install42"x29"corrugated steel pipe-arch, including excavation, 1,140 LF $165.00 $188,100 $160 00 $182,400 $120.00 $136,800 trenchingbackfillm and compaction, complete In lace Construct Portland cement concrete inlet structure per detail on 7 plans compaction and other incidentals and appurtenances, 1 LS $12,000 $32,000 $18,000 complete in place.. 8 Contruct 6"thick Portland cement concrete slope protections at 2:1 3,490 $F $7.00 $24,430 $5.75 $20,067 50 $30.00 $104,700 ( slope upstream and 3 1 slope downstreem,and aprons, including all necessary grading and incidentals complete in RaCe (" 9 Construct 3"asphalt concrete pavement 6.400 SF $4 00 $25,600 $2 10 $13,440 $5.00 $32,000 �j 10 Construct 6"class 2 aggregate base 3/4"max) 6,400 SF $3 00 $19,200 $1 10 $7 040 $3.00 $19,2D0 -11 Reconstruct grouted rip-rap spillway as required to restore to 1 LS $27.000 $30,000 $18,000 preexisting condition as Rer plan. 12 Traffic striping and markings 1 LS $2,800 $11,500 515,000 $399,790 $425,747.50 $434,350 \t ATTACHMENT MINUTE ORDERS 4' ,, ,I MINUTE ORDER NO. ' DETERMINING THAT CEDAR DEVELOPMENT INC. IS NOT A "RESPONSIBLE BIDDER" UNDER THE DEFINITION IN PALM SPRINGS MUNICIPAL CODE SECTION 7.01.040. I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that this Minute Order determining that Cedar Development Inc. is not a "responsible bidder" under the definition of Palm Springs Municipal Code Section 7.01.040 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 11�h day of July, 2007. James Thompson, City Clerk City of Palm Springs, California O Ya i MINUTE ORDER NO. APPROVING AGREEMENT NO. IN THE AMOUNT OF TWO HUNDRED SIXTY-FIVE THOUSAND ONE HUNDRED THIRTEEN DOLLARS AND NO CENTS ($265,113.00) WITH BONADIMAN- McCAIN, INC., FOR THE GOLF CLUB DRIVE CULVERT RECONSTRUCTION PROJECT, CITY PROJECT NO. 05-18. I, James Thompson, City Clerk of the City of Palm Springs, California, hereby certify that this Minute Order approving Agreement No. in the amount of two hundred sixty-five thousand one hundred thirteen dollars and no cents ($265,113.00) with Bonadiman-McCain, Inc., for the Golf Club Drive Culvert Reconstruction Project, City Project No. 05-18 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 11t" day of July, 2007. James Thompson, City Clerk City of Palm Springs, California