HomeMy WebLinkAbout9/19/2001 - STAFF REPORTS (19) 5
DATE: September 19, 2001
TO: City Council
FROM: Risk Management Specialist II via Director of Procurement& Contracting
APPROVE AMENDMENT FOR DESIGN SERVICES FOR REPAIR OF 538 NORTH PALM
CANYON DRIVE—THE PALM CANYON THEATRE.
RECOMMENDATION:
It is recommended that the City Council approve amendment No. 7a to the Master
Agreement No. 4089 for Contract Services with Interactive Design Corporation (Reuel
Young, AIA), for design services related to Change Order No. 1, City Project No. 00-20, for
an increase not to exceed $5,800, for a total amendment amount not to exceed $36,100,
for the Palm Canyon Theatre Fire Damage Repair Project. Council has previously
approved amendments 6 and 7 to the Master Agreement providing architectural design
services in an amount not to exceed, $40,300 (Amendments No. 6 & 7 address only the
design services for the Palm Canyon Theatre fire damage repair and upgrade work.)
SUMMARY:
City Council approved Amendment No. 6 on August 2, 2000, in an amount not to exceed
$10,000, Minute Order No. 6691, and Amendment No. 7 on February 21, 2001, Minute
Order No. 6810, in an amount not to exceed $30,300. Amendment No. 7a will make it
possible for the architect to provide design development, construction documents, and
construction monitoring services for Contract Change Order No. 1 which will correct a series
of structural conditions that are a result of the age and use of the building, not the fire, and
were not visible prior to the recent removal of the roof sheathing. Reference staff report
submitted to the City Council on September 5, 2001, for comprehensive summary and time
line.
BACKGROUND:
Subsequent to award of City Project No. 00-20, it was discovered and determined by
the design team (Interactive Design Corporation) and city building officials that
additional structural work is necessary in the area west of the fire damaged portion due
to a series of structural conditions, which were not apparent during any earlier
inspections because they were concealed by the roof sheathing.
On September 5, 2001, the City Council approved Contract Change Order No. 1 to
Commercial Diversified, Inc. for repair of the structural issues in the area west of the
fire damaged portion of the Palm Canyon Theatre, in the amount of $32,367, Minute
Order No. 6921.
The following is the proposed scope of design services for the repair of the structural
conditions defined in Change Order No. 1:
1. Existing conditions
a. Meet with General Contractor, Structural Engineer and Building
Official to review areas above Costume and Storage Rooms west of
Breezeway, not in original scope,
b. Field document existing conditions and prepare base plans.
11*4
2. Design
a. Investigate alternative solutions to new framing above Costume and
Storage Rooms west of Breezeway.
b. Meet with Structural Engineer, General Contractor and Building
Official to review alternatives.
c. Prepare drawings and structural calculations for new roof and ceiling
in Costume and Storage Rooms west of Breezeway relating to the
following work:
i. Structure
ii. Electrical
iii. HVAC
iv. Architecture
3. Construction Documents
a. Prepare drawings, notes, calculations and details to communicate
preferred solution.
4. Construction Administration
a. Visit the site at appropriate stages to review work in progress.
Sufficient funds are available in City Hall Parking Lot Reconstruction account no. 261-2493-
515J07. he parkin lot project will not occur in this fiscal year. Funds will be transferred
account the Palm Canyon Theatre Fire Repair account no. 261-1395-54024.
i
f RASCON HAROLD E. GOOD
Risk Management Specialist II Director of Procurement& Contracting
City Manager
Attachments:
1. (1) Minute Order
2. Amendment 7a to Agreement#4089
REVIEWED BY DEPT.OF FINANCE
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Interactive Design Corp.
Architectural Services
AGREEMENT#4089
Amendment#7A
AMENDMENT NO. 7A TO AGREEMENT NO. 4089
TO INTERACTIVE DESIGN CORPORATION FOR
THE REPAIR OF THE PALM CANYON THEATRE
THIS AMENDMENT TO THE SEVENTH AMENDMENT TO THE AGREEMENT FOR
CONTRACT SERVICES (#4089 herein "Agreement"), is made and entered into this
day of 2001, by and between the City of Palm Springs (herein "City"
or "Owner"), a municipal corporation, and INTERACTIVE DESIGN CORPORATION,
(herein "Contractor '), and amends that certain Agreement for contract services dated
April 7, 1999, as amended, between the same parties, as follows:
EXHIBIT"A", SCOPE OF SERVICES, is hereby amended to add the following:
Preparation of plans, specifications for repair of the areas above the _Costume and
Storage Rooms west of the Breezeway at the Palm Canyon Theatre. Details of the
Project Scope are as follows:
SCOPE OF PROJECT: Additional work at the Palm Canyon Theater as identified in
Change Order No. 1:
1. Demolition
a. Remove roof and ceiling framing, plaster ceiling, electrical and HVAC
in area over Costume and Storage Rooms west of Breezeway.
2. New work:
a. Framing
i. Install new roof and ceiling framing in Costume and Storage
Rooms west of Breezeway.
ii. Install additional framing in Rehearsal Room and Breezeway.
b. Finishes
i. Install new drywall ceiling in Costume and Storage Rooms
west of Breezeway.
c. Electrical
i. Re-wire and reinstall light fixtures in Costume and Storage
Rooms west of Breezeway.
d. HVAC
i. Install new sheet metal duct into attic area above Costume
and Storage Rooms west of Breezeway.
SCOPE OF SERVICES: Services to be provided by Interactive Design Corporation, are
as follows:
1. Existing conditions
a. Meet with General Contractor, Structural Engineer, Building Official to
review areas above Costume and Storage Rooms west of Breezeway,
not in original scope.
b. Field document existing conditions and prepare base plans.
2. Design
a. Investigate alternative solutions to new framing above Costume and
Storage Rooms west of Breezeway.
b. Meet with Structural Engineer, General Contractor and Building
Official to review alternatives.
/Y� 3
Interactive Design Corp.
Architectural Services
AGREEMENT#4089
Amendment#7A
c. Prepare drawings and structural calculations for new roof and ceiling
in Costume and Storage Rooms west of Breezeway relating to the
following work:
i. Structure
ii. Electrical
iii. HVAC
iv. Architecture
3. Construction Documents
a. Prepare drawings, notes, calculations and details to communicate
preferred solution.
4. Construction Administration
a. Visit the site at appropriate stages to review work in progress.
COMPENSATION, is amended as follows:
Total Compensation, as described in this schedule, shall be hourly not to
exceed Five Thousand Eight Hundred ($5,800), for a total amendment amount
not to exceed $36,100, without written authorization from the City Contract
officer.
Except as specifically amended by this Amendment, all terms and provisions of
Agreement No. 4089, approved by the City Council on April 7, 1999, Minute Order No.
6368, remain in full force and effect.
DATED this day of 12001.
ATTEST: CITY OF PALM SPRINGS a municipal
corporation
By:
City Clerk City Manager
CONTRACTOR: INTERACTIVE DESIGN
CORPORATION
By:
Name: REUEL A. YOUNG
Title: Principal
ADDRESS:
Interactive design Corporation
3001 E. Tahquitz Canyon Way,
Suite 104
Palm Springs, CA 92262
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 7A TO A4089, WITH
INTERACTIVE DESIGN CORPORATION, FOR AN INCREASE
NOT TO EXCEED $5,800, FOR A TOTAL AMENDMENT AMOUNT
NOT TO EXCEED $36,100, FOR DESIGN SERVICES AT THE
PALM CANYON THEATRE, CITY PROJECT NO. 00-20.
I HEREBY CERTIFY that this Minute Order, approving amendment No. 7a to A4089, with
Interactive Design Corporation, for an increase not to exceed $5,800, for a total amendment
amount not to exceed $36,100, for design services at the Palm Canyon Theatre, City Project No.
00-20, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof
held on the 19th day of September, 2001.
PATRICIA A. SANDERS
City Clerk