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Home My WebLink About9/19/2001 - STAFF REPORTS (5) l DATE: September 19, 2001 TO: City Council FROM: Director of Public Works/City Engineer CONSTRUCTION CHANGE ORDER NO, 4 TO E.L. YEAGER CONSTRUCTION CO. RECOMMENDATION: That the City Council approve Construction Change Order No. 4 to E.L. Yeager Construction Co., for an increase of $45,150.54 for the East Palm Canyon/Gene Autry Trail Widening, City Project No. 92-36 SUMMARY: Balancing change orderforall bid items that went over and under contract quantities and providing 8 each, 36 in. box trees, to Summerset Springs complex. BACKGROUND: On May 17, 2000, City Council of the City of Palm Springs awarded E.L. Yeager Construction Co. "the contract for the E. Palm Canyon/Gene Autry Trail Widening project. All increased and decreased bid items were field measured by both the City Inspector and Contractor. Total quantities were agreed by both parties. For bid item 13, AC pavement (Type B), this increase was due to Caltrans. They required the pavement section to be 6 in. thick in lieu of 4 in. thick, per the plan. This pavement section change was only in the Caltrans right-of-way. The City proposes to provide the Summerset Springs complex with 8 African Sumac trees, 36 in. box, due to the major landscape changes between existing and proposed that resulted in open areas between the reduced parkway and the residences. The Association agrees to continue to maintain the irrigation and landscape from the property line along E. Palm Canyon to the new aligned curb, including the eight new trees. The Association will conform with the following conditions: (1) The contractor will deliver the 8 trees to the site where the Association will designate the unloading area for these trees. The Association will inspect the condition of these trees prior to unloading them. (2) The Association will unload the trees. (3) The Association will excavate and plant the trees, including any soil amendments they need to provide for each tree. (4) The Association will provide all the necessary irrigation for these trees. (5) The Association will maintain the new trees. (6) The City and the City's contractorwill be held harmless of any liability if these trees are damaged when they are unloaded and if any of the new trees die after they are planted. The City will not provide any maintenance on these new trees. ZA Change Order No. 4 to CP#92-36 September 19, 2001 Page 2 (7) The Association will walk with the City Inspector to locate where the new trees will be planted. Funds are available in Measure A Regional Share account number 4497-50174 (E. Palm Canyon/Gene autry Trail Widening). This project is 74% reimbursable from Riverside County Transportation Commission (RCTC). DAVID J. BARAKIAN Director of Public Works/City Engineer APPROVEn�A7 �� City Manager Attachments: 1. Minute Order 2. Change Order No. 4 3. Agreement REVIEWED BY DEPI OF FINANCE 3AZ o1-1 >°A. City of Palm Springs Engineering Department A \•�O•A1 k0�n 1 3200 Tahqurtz Canyon Way• Palm Springs,CaLfornia 9226? TEL (760)323-8253 • FAX(760)322-8360 •Too(760)964-9527 August 22,2001 Summerset Springs Homeowners Association 2601 S. Broadmoor Drive,#6 Palm Springs, CA 92264 Attention: David H. Greiner,PtSiElrrl-H.O.A. Reference: City Project 92-36 East Palm Canyon Drive/Gene Autry Trail Widening -Agreement and Conditions for trees the City will provide The City of Palm Springs will be providing Summerset Springs Association with eight(8)African Sumac, 36 in. box trees. The Association agrees to continue to maintain the irrigation and landscape from the property line along East Palm Canyon to the new aligned curb, including the eight new trees. The Association will conform with the following conditions in receipt of the eight(8) new trees the City will provide: 1. Yeager's contractor, Marina Landscape,will deliver the eight(8)African Sumac, 36 in. box trees to the site where the Association will designate the unloading area for these trees.The Association will inspect the condition of these new trees prior to unloading them. 2. The Association will unload the trees. 3. The Association will excavate and plant the trees, including any soil amendments they need to provide for each tree. 4. The Association will provide all the necessary irrigation for these trees. 5. The Association will maintain the new trees. 6. The City of Palm Springs and the City's contractor will be held harmless of any liability if these trees are damaged when they are unloaded and if any of the new trees dies after they are planted. The City will not provide any maintenance on these new trees. 7. The Association will walk with the City Inspector to locate where the new trees will be planted for as-built purposes. If you have any questions, please call me (760)323-8253,x8735. A4-2— I" Pe .Agres mmerset Springs Representative cc: Dave Barakian, Director of Public Works/City Engineer Tom Cartwright, Engineering Field Supervisor David Aleshire, City Attorney Scott Mikesell, Director of Facilities/Parks Post Office Box 2743 • Palm Springs, California 92263-2743 �� CITY OF PALM SPRINGS CONTRACT CHANGE ORDER To: E.L. YEAGER CONSTRUCTION CO. Date: August 23, 2001 P.O. Box 87 Project No.: C.P. #92-36 Riverside. CA 92502 Project Name: E. Palm Canyon/Gene Autry Trail Widening Change Order No.: Four(4) Attn: Gary Baxter- Superintendent Contract Purchase No.: 909476 Account Number(s): 4497-50174 Agr.#4223 M.O. #6618 A. CHANGES IN WORK: Increase to Contract Bid Items: Item Description 6 Remove Existing Curb and Gutter 7 Remove Existing PCC Sidewalk 13 AC Pavement (Type B) 15 8 in. PCC Curb and Gutter 17 Standard Gray PCC Sidewalk 22 38 in. x 60 in. Elliptical (Oval) CL II RCP 32 Adjust Manhole to Grade 39 Detail 10 Traffic Striping 41 Detail 23 Traffic Striping 42 Detail 32 Traffic Striping 44 Detail 36 Traffic Striping 47 Detail 38C Traffic Striping 49 Type IV Arrow 50 Type VI Arrow 51 12 in. White Line Decrease to Contract Items: 16 PCC Cross Gutter and Spandrel 18 Colored PCC Sidewalk 25 18 in. RCP (D-2000) 33 Adjust Water Valve to Grade 38 Detail 9 Traffic Striping 43 Detail 33 Traffic Striping 45 Detail 37B Traffic Striping 46 Detail 38 Traffic Striping Increase to Contract Items (New) N Provide 8 each -African Sumac 36 in. box trees 3Ay C.P.#92-36, EPC/GAT Widening Change Order No. 4 Page 2 of 3 B. CHANGES IN CONTRACT COST: Increase to Contract Bid Items: Item Description 6 Remove Existing Curb and Gutter 50 L.F. @ $3.50 $ 175.00 7 Remove Existing PCC Sidewalk 507 s.f. @ $1.10 $ 557.70 13 AC Pavement (Type B) 1088.08 Tons @ $33 $35,906.64 15 8 in. PCC Curb and Gutter 118 L.F. @ $10 $ 1,180.00 17 Standard Gray PCC Sidewalk 1,932 L.F. @ $2.20 $ 4,250.40 22 38 in. x 60 in. Elliptical (Oval) CL II RCP 42 L.F. @ $158 $ 6,636.00 32 Adjust Manhole to Grade 1 Ea. @ $450 $ 450.00 39 Detail 10 Traffic Striping 52 L.F. @ $0.50 $ 26.00 41 Detail 23 Traffic Striping 70 L.F. @ $1 $ 70.00 42 Detail 32 Traffic Striping 40 L.F. @ $0.40 $ 16.00 44 Detail 36 Traffic Striping 118 L.F. @ $0.50 $ 59.00 47 Detail 38C Traffic Striping 100 L.F. @ $1 $ 100.00 49 Type IV Arrow 1 Ea. @ $50 $ 50.00 50 Type VI Arrow 1 Ea. @ $75 $ 75.00 51 12 in. White Line 32 L.F. @ $1.50 $ 48.00 Sub-Total: $49,599.74 Decrease to Contract Items: Item Description 16 PCC Cross Gutter and Spandrel 142 S.F. @ $6 ($ 852.00) 18 Colored PCC Sidewalk 1,781 S.F. @ $3 ($5,343.00) 25 18 in. RCP (D-2000) 9 L.F. @ $60 ($ 540.00) 33 Adjust Water Valve to Grade 4 Ea. @ $250 ($1,000.00) 38 Detail 9 Traffic Striping 229 L.F. @ $0.20 ($ 45,80) 43 Detail 33 Traffic Striping 8 L.F. @ $1 ($ 8.00) 45 Detail 37B Traffic Striping 4. L.F. @ $1 ($ 4.00) 46 Detail 38 Traffic Striping 10 L.F. @ $0.40 ($ 4.00) Sub-Total ($7,796.80) Increase to Contract Items (New) Item Description N 8 each -African Sumac 36 in. box trees 8 Ea. @ $418.45 $3,347.60 TOTAL NET CHANGE ORDER = $ 45,150.54 NOTE: No additional markup will be added to any items in this Contract Change Order. C. REASON FOR CHANGE: All increased and decreased bid items were field measured by both the City Inspector and the Contractor. Total quantities were agreed upon by both parties. For bid item 13 (AC Pavement (Type B),this increase was due to Caltrans. They required the pavement section to be 6 in. thick in lieu of 4 in. thick per plan. This pavement section change was only in the Caltrans R/W. ITEM N The City agreed to provide the Summerset Springs complex with 8 African Sumac trees, due to the major landscape changes between exising and proposed that left open areas. The City will provide these trees per the following conditions: 3 40450ft C.P.#92-36, EPC/GAT Widening Change Order No. 4 Page 3 of 3 1) The City delivers the 8 trees but the complex unloads the trees from the truck 2) The complex installs the trees, including trenching and adding soil amendments 3) The complex will provide irrigation for these trees 4) The City will be held harmless of any liability for any tree conditions that might occur 5) The City will not provide any maintenance period for these trees D. SOURCE OF FUNDS: Gene Autry Trail/E. Palm Canyon Widening Account No. 4497-50174 $45,150.54 Summary of Costs Cnntract Tima Original Contract Amount: $1,198,952.00 Original Completion Date: Nov. 8, 2000 This Change Order: $ 45,150.54 Days Added for this C.C.O.: Previous Change Order(s): $ 93,302.83 Previous Days Added: 137 Revised Contract Amount: $1,337,405.37 Revised Completion Date: June 8, 2001 i I have received a copy of this Change Order and the City Approval: above AGREED PRICES are acceptable to the contractor. Submitted By Date Field Engineering Supervisor By Approved By Date Director of Public Works/City Engineer Title Approved by Date Date City Manager Distribution: Original Conformed Copies Conformed-File Copy Engineering (1) Engineering File (1) Finance (1) Engineering Field Inspector (1) Contractor (1) Engineering Field Supervisor (1) City Clerk (1) Purchasing Agent (1) 3440 MINUTE ORDER NO. APPROVING CONSTRUCTION CHANGE ORDER NO.4 TO E.L. YEAGER CONSTRUCTION CO. FOR AN INCREASE OF $45,150.54 FOR THE EAST PALM CANYON/GENE AUTRY TRAIL WIDENING, CITY PROJECT NO. 92-36 I HEREBY CERTIFY that this Minute Order approving Construction Change Order No. 4 to E. L. Yeager Construction Co. for an increase of $45,150.54 for the East Palm Canyon/Gene Autry Trail Widening, City Project No. 92-36,was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 19th day of September 2001. PATRICIA A. SANDERS City Clerk 34