HomeMy WebLinkAbout9/12/2001 - STAFF REPORTS (4) DATE: September 5, 2001
TO: City Council
FROM: Director of Public Works/City Engineer
BRIDGE REPAIRS PROJECT
RECOMMENDATION:
It is recommended that City Council approve the First Amendment to Agreement
No. 4389 with the City of Cathedral City; and, approve Contract Change Order No.
1 to Commercial Diversified, Inc., for an increase of$74,999.84, for a total contract
amount of $117,000.20, for the Bridge Repairs Project, City Project No. 97-20.
SUMMARY:
Initially, Agreement No. 4389 limited the amount of reimbursement to a level
consistent with the Engineer's estimate, which was significantly lower than the
actual bids received. The First Amendment to Agreement No. 4389 will increase
the amount of reimbursement to reflect the actual bid received for the Ramon Road
bridge repair work. Contract Change Order No. 1 will add the Ramon Road bridge
repair work (Bid Schedule A) to the contract.
BACKGROUND:
On August 1, 2001, the City Council approved Agreement No. 4389 with the City
of Cathedral City to secure reimbursement of costs associated with repair of the
expansion joints on the Ramon Road bridge. As this bridge is jointly shared by
both the City of Palm Springs and Cathedral City, maintenance costs are equally
divided. The Agreement limited the amount of reimbursement to $15,000.00, or
half of the Engineer's estimate of$30,000.00 for the repair work.
On August 1, 2001, the City Council also awarded Commercial Diversified, Inc., a
contract for the Bridge Repairs Project, City Project 97-20. That award was for
Schedule B only, for the Sunrise Way bridge repair work. Bid Schedule A, for the
Ramon Road bridge repair work, was not awarded, as the low bid significantly
exceeded the Engineer's estimate, and coordination with Cathedral City was
required to determine if additional funding would be made available to cover the
actual bid received. As a result, on August 8, 2001, the Cathedral City Council
approved an increase in funding to $42,500.00 to cover half of the cost for the
Ramon Road bridge repair work and associated project administration and
inspection costs.
The proposed Amendment to the Reimbursement Agreement with Cathedral City
will increase the maximum amount of reimbursement to$37,500.00 for construction
costs, or half of the approximate$75,000.00 bid for the work. An additional$5,000
is funded by Cathedral City to reimburse half of project administration and
inspection costs.
Bridge Repairs Project
September 5, 2001
Page 2
The proposed Contract Change Order covers the following items:
Increase to Contract Items (New):
Bid Schedule A, consisting of Item No. 1 (Traffic Control)and Item No. 2 (Joint Seal
Assembly).
Decrease to Contract Items:
None.
Ten additional work days will be added by this Contract Change Order.
Sufficient funds are available in account no. 134-4498-50120 (Bridge Repairs).
"�,J9 r
yQq, DAVID J. BARAKIAN
U ` Director of Public Works/City Engineer
APPROVED: �l
City Manager
ATTACHMENTS:
1. Resolution
2. First Amendment to Agreement No. 4389
3. Contract Change Order No. 1
REVIEWED BY DEPT.OF FINANCE
FIRST AMENDMENT TO AGREEMENT NO. 4389
WITH THE CITY OF CATHEDRAL CITY FOR
RAMON ROAD BRIDGE REPAIRS
CITY PROJECT NO. 97-20
Paragraph (a) of Section 2, CCC's Reimbursement Payments, of Agreement No. 4389 is
hereby amended to read as follows:
(a) Payment for half of all construction costs of the Project. Both parties agree that the
total initial bid for construction of the Project is Seventy-Five Thousand Dollars
($75,000), of which CCC is responsible for fifty percent (50%), or Thirty-Seven
Thousand Five Hundred Dollars($37,500). Payment shall be made in accordance
with the bid item prices, as bid by the construction contractor.
Except as specifically amended by this Amendment No. 1, all terms and provisions of
Agreement No. 4389 remain in full force and effect.
ATTEST: CITY OF PALM SPRINGS,
a municipal corporation
By: By:
City Clerk City Manager
APPROVED AS TO FORM:
By:
City Attorney
Reviewed: CITY OF CATHEDRAL CITY,
a municipal corporation
By: By:
City Engineer City Manager
APPROVED AS TO FORM:
GREEN, de BORTNOWSKY &
QUINTANA, LLP
By:
Steven B. Quintanilla, City Attorney for
City of Cathedral City
CITY OF PALM SPRINGS
CONTRACT CHANGE ORDER
To: Commercial Diversified, Inc. Date: August 21, 2001
72033 Twentynine Palms Highway Project No. 97-20
Twentynine Palms, CA 92277 Project Name: Bridge Repairs
Change Order No. One (1)
Attn: Richard Corbalis Contract Purchase No:
Account Numbers: 134-4498-50120
Agr.# 4388
M.O.# 6897 Res. #
A. CHANGES IN WORK:
Increase to Contract Quantities:
Bid Schedule A:
Item No. 1 Traffic Control LUMP SUM
Item No. 2 Joint Seal Assembly (MR = 3") 134 LF
Decrease to Contract Quantities:
NONE
B. CHANGES IN COST:
Increase to Contract Quantities:
Bid Schedule A:
Item No. 1 LUMP SUM $15,000.00
Item No. 2 134 LF @ $447.76 per LF $59,999.84
SUBTOTAL $74,999.84
Decrease to Contract Quantities
NONE
SUBTOTAL ($0.00)
TOTAL NET CHANGE ORDER AMOUNT $74,999.84
C. REASONS FOR CHANGES:
Increase Items:
Bid Schedule A, Items 1 and 2: Bid Schedule A was not originally awarded due to the fact that the
cost was higher than estimated and budgeted by both the City of Palm Springs and Cathedral City. As
the Ramon Road bridge is shared jointly by bath cities, coordination with Cathedral City was required
to determine if additional funding over the Engineer's estimate was available to allow the work to
proceed through implementation of a change order. That additional funding was secured by Cathedral
City, and allows for this work to be added by this change order.
Decrease Items:
NONE.
Ten (10) additional working days will be added to the contract as a result of this change order.
NOTE: No additional markup will be added to any items in this Contract Change Order. All costs per
each item are final.
D. SOURCE OF FUNDS:
Funds are available in the following account:
Acct# 1 34-449 8-501 20 (Bridge Repairs)
Summary of Costs Contract Time
Original Contract Amount: $42,000.36 Original Completion Date:
This Change Order: $74,999.84 Days Added for this C.C.O.: -10
Previous Change Order(s): $0.00 Previous Days Added: -0-
Revised Contract Amount: $117,000.20 Revised Completion Date:
I have received a copy of this Change Order and City Approval:
the above totals are acceptable to the contractor.
Submitted by
By Date
Engineering Field Supervisor
Date
Approved By
Date
City Engineer
Approved By
Date
City Manager
Distribution:
Original Conformed Copies Conformed-File Copy
Engineering (1) Engineering File (1)
Finance (1) Engineering Field Inspector (1)
Contractor (1) Engineering Field Supervisor (1)
City Clerk (1) Purchasing Agent (1)
4P (0