HomeMy WebLinkAbout6/20/2007 - STAFF REPORTS - 2.N. OF WM S
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City Council Staff Report
DATE: June 20, 2007 Consent Calendar
SUBJECT: AMENDMENT TO AGREEMENT WITH MERCHANTS
LANDSCAPE SERVICES, INC.
FROM: David H. Ready, City Manager
BY: Department of Parks and Recreation
SUMMARY
On June 7, 2007, the City and Kirkpatrick Landscaping Services, Inc., the City's
current parks landscape maintenance provider, mutually agreed to terminate
Agreement #5299, effective June 30, 2007, as allowed under Section 7.8 of the
contract. Staff subsequently entered into negotiations with Merchants
Landscape Services, Inc., who is currently providing parkways and assessment
district landscape maintenance services, to include parks maintenance services
as part of their contract. This action would approve an amendment to
Agreement #5300 for parkways and assessment district landscape maintenance
services, dated June 30, 2006, the new contract with Merchants Landscape
Services, Ind. Will require an additional $17,432.95 in FY 2007-08, for a park
maintenance total of $602,874.
RECOMMENDATION:
1, Adopt Minute Order No. approving Amendment 1 to Agreement
No. 5300 with Merchants Landscape Services, Inc. to add parks landscape
maintenance services in the amount of $602,874 per year from July 1, 2007
through June 30, 2009, plus annual CPI adjustments, if earned, and an
additive alternate of $110,000 in FY 2008-09 for tree trimming.
STAFF ANALYSIS:
In April 2006, the Procurement and Contracting Division formally issued a
Request for Proposals (RFP 15-06) for Parks and Parkways landscape
maintenance services to thirty-two (32) firms. In response to this solicitation, two
(2) firms, Kirkpatrick Landscape Services, Inc. (KLS) and Merchants Landscape
Services, Inc. (MLS), responded.
On June 30, 2006, KLS was awarded the contract for parks landscape
maintenance services and MILS was awarded the contract for parkways and
assessment district landscape services. The RFP gave the City the right to
award eitherp one contract for the entire scope of work, or two r e r r p . .
one for arks and one for parkways. In addition, to mitigate tIen
to the City in the unlikely event that either of the contractors failed to perform or
surrendered their agreement in default, the City reserved the option to award
either scope of work to the other firm, based on their response to the RFP.
On June 7, 2007, the City and KLS mutually agreed to terminate their contract
for the parks maintenance because KLS could no longer provide the quality
service required by the City's contract for the price that was bid. This termination
is effective June 30, 2007.
MLS is currently under contract to provide parkways and assessment district
landscape services. The City has been very satisfied with their performance
over the past year. Since MLS was the only other firm to respond to the City's
RFP, staff believes that it is appropriate to have them assume the parks
landscape maintenance services performed by KLS. This will not only ensure an
orderly and near seamless transition, but it will also avoid any lapse in service to
our parks.
Staff has met with MLS and negotiated a price of $602,874.00 per year to
provide parks landscape maintenance services, excluding tree trimming services.
This represents an overall cost increase of $17,423.95 over the amount paid to
KLS. Since KLS did not trim trees until late in the fiscal year, staff is
recommending that tree trimming be eliminated from the scope of services in
Fiscal Year 2007-08. The amendment with MLS will include an additive alternate
for tree trimming services in the amount of $110,000.00. The City anticipates
including this alternate work in Fiscal Year 2008-09. As a result, the total annual
cost for parks maintenance will be $712,874.00. The initial term of the contract
is for three (3) years, expiring in 2009. The City may extend the contract for an
additional two terms of up to 24 months each at its sole option.
FISCAL IMPACT:
Currently, KLS is being paid $585,450.05 per year for parks landscape
maintenance services. The proposed amendment with MLS will result in an
increase of $17,423.95 in FY 2007-08.
Funds are available in the Park Maintenance "Other Contract Services" Account,
001-2451-43240.
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haron Heider, Director T Butzlafl istant City Manager
Department of Parks and Recreation Ad linistrati elvices
David H. Ready, City
Attachments:
1. Minute Order
2.Amendment 1 to Agreement No 5300
AMENDMENT 1 TO AGREEMENT NO. 5300
CONTRACT SERVICES AGREEMENT
THIS FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT (herein "First
Amendment"), made and entered into on the day of June, 2007, by the City of Palm
Springs (herein "City"), a municipal corporation, and Merchants Landscape Services, Inc. (herein
"Contractor"), amends that certain Contract Services Agreement dated June 30, 2006 (herein
"Agreement") by and between the same parties.
1. Exhibits "Al," "81," "Cl," and "D1" are hereby incorporated into and made a part of this
Agreement.
2. All references in the original Agreement to Exhibits "A," "B," "C," and "D" shall also refer to
Exhibits "Al," "B1," "Cl," and "D1," respectively.
3. Exhibits "B1," "Cl," and "D1° relate exclusively to Exhibit "Al."
4. Section 2.1, Contract Sum. The Contract Sum is increased by$602,874.00 from a maximum
amount of $573,728.00 per year to a maximum amount of $1,286,602.00 per year effective
July 1, 2007 through June 30, 2009, plus annual CPI adjustments, if earned.
IN WITNESS WHEREOF, the parties have executed and entered into this First Amendment as
of the date stated above.
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
City Clerk City Manager
APPROV TO FORM: CONTRACTOR:
City Atto/ney Merchants Lan scape Services, Inc.
0003
EXHIBIT "Al"
SCOPE OF SERVICES
PARKS
GENERAL:
The work comprises of providing the labor, materials, supplies and equipment
necessary for providing ground and landscape maintenance services, including but not
limited to, maintenance of turf, ground cover, shrubs and trees; renovation of turf and
ground cover areas; pruning of trees and shrubs; providing weed, disease and pest control;
operation, repair and maintenance of the irrigation system, if applicable; and maintenance
of any appurtenant structures and equipment pursuant to specifications and frequencies
established by the City of Palm Springs for the identified Parks. The specific tasks and
frequencies per site are identified herein.
Staffing requirements:
A. During the course of this Contract, Contractor shall provide the following
minimum crew assignments and full-time staffing levels on-site at all times:
I. One (1) full-time superintendent;
2. One (1) full-time foreman;
3. Two (2) full-time lead men; and
4. Two (2) full-time irrigation technicians.
Contractor shall also provide additional manpower as needed to adequately
perform all tasks as specified in the Contract.
All of these people shall work Monday through Friday and be assigned to the
various parks in the city. Additionally, workers shall be assigned to work a full
eight(8)-hour shift on Saturdays, Sundays and holidays to provide the Citywith
seven (7) -day-per-week coverage, as required on each Task list.
B. The super Intendent, lead man and irrigation technician shall each,have a
two-way radio or cell telephone in their vehicles and be available for radio or
telephone contact at all times during normal working hours to respond to calls
and settle problems that may occur throughout the work day. The City shall
provide the Contractor with one (1) two-way radio to be used during daily work
hours to communicate with designated City employees and for emergency
response to public safety calls. ';
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C. Unless otherwise directed, the basic daily hours of maintenance service shall
be as follows:
For the months of November through April 7:00 a.m. to 3:30 p-m.
For the months of May through October 6:00 a.m. to 2:30 p-m.
D. Park mowing shall be done with a separate mowing crew. Contractor shall
use a minimum of one (1)seven-gang reel-type mower(or approved equivalent)
in conjunction with one (1) 72" rear-discharge rotary mower to complete all of
the mowing of City parks. All mowing shall be completed during normal work
hours, Mondaythrough Friday of each week, unless otherwise approved bythe
Contract Administrator.
E. One (1)full-time employee, orthe equivalent of eight(8) hours per day, shall
be allocated seven (7)days perweek for both Sunrise Plaza and DeMuth Park.
All other parks shall be maintained on a crew basis where the crews report in
the morning, pick up trash and inspect the parks. All other landscape tasks,
such as horticultural, irrigation and non-routine, shall be accomplished
throughout the day and work week, as specified in the Contract.
Support Services:
To accomplish the following tasks, which are not performed on a routine basis, and
provide for a better distribution of manpower, Contractor shall bring in additional laborand
equipment on an "as needed" basis and provide records of labor per job with appropriate
invoices for payment:
A. Annual planting;
B. Aeration;
C. Fertilizing;
D. Overseeding;
E. Verticutting;
F. Tractor/skiploader work;
G. Pesticide spraying; and
H. Tree trimming.
These services are technical in nature and the kind of equipment required is not
the normal equipment for onsite landscape laborers to use.
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DETAILED SPECIFICATIONS.,
1_ SCOPE OF SERVICES
1.01 The premises shall be maintained with a crisp, clean appearance and all
work shall be performed in a professional,workmanlike manner, using quality
equipment and materials.
1.02 Contractor shall provide the labor, materials, supplies and equipment
necessary for the provision of grounds and landscape maintenance services,
except as otherwise specified hereinafter. The premises shall be maintained
with nothing but the highest of standards at no less than the frequencies set
forth herein.
1.03 Contractorshall be required to renderand provide landscape and grounds
maintenance services, including, but not limited to, maintenance of turf,
ground cover, shrubs and trees; renovation of turf and ground cover areas;
pruning of trees and shrubs; weed, disease, and pest control; operation,
repair and maintenance of the irrigation system, including sprinklers,
emitters, controllers, valves and valve boxes, where applicable; and
maintenance of any appurtenant structures and equipment pursuant to
specifications and frequencies established by City as set forth herein or
revised by City. The specific frequencies per site are identified herein.
1,04 Contractor shall not work or perform any operations, particularly during
periods of inclement weather, that may destroy or damage ground cover,
athletic orturf areas, unless directed to do so by the Contract Administrator.
1.05 Contractor recognizes that during the course of the Contract, other
activities and operations may be conducted by City work forces and other
contracted parties. These activities may include, but not be limited to,
landscape refurbishment, irrigation system modification or repair, and
construction and/or storm-related operations. Contractor may be required to
modify or curtail certain tasks and operations and shall promptly comply with
any request thereof by the Contract Administrator.
1.06 Contractor shall, during the term of the Contract, respond to all
emergencies within two(2)hours of notification. Additionally, Contractor must
maintain a twenty-four (24) -hour on-call service for emergency response
notification.
1.07 Contractor shall perform a weekly maintenance inspection during daylight
hours of all areas identified in the Contract. Such inspection shall be both
visual and operational. It shall include operation of all irrigation, lighting and
�f other mechanical systems to check for proper condition and reliability.
Contractor shall take immediate steps to correct any observed irregularities
and submit a written inspection report regarding such circumstance to the
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Contract Administrator.
1.08 Contractor shall be required to clearly identify and equip each vehicle
used at said facilities with decals on the exterior right and left front door
panels, identifying the Contractor's name, address,the twenty-four(24)-hour
on-call service telephone number, and that it is the Contractor for the City.
1.09 The term of this Contract shall be for three (3)years with two (2)additional
two (2) year options, renewable at the discretion of the City Manager and
mutual consent of the Contractor.
2. FACILITIES TO BE MAINTAINED
2.01 The park facilities to be maintained under the provisions of the Contract
are located at the following addresses:
PARKS
A. Baristo Park (Calle El Segundo and Calle Encilia) 1.36 acres
This is a pocket park with playground, picnic tables, basketball court,
turf and mature trees.
B. DeMuth Park (4365 E. Mesquite Ave.) 62.00 acres
This is a neighborhood park with four (4) lighted ballfields, four (4)
lighted tennis courts, one (1) multi-purpose field,three(3) playgrounds,
two (2) restroom facilities, off-street parking, group picnic facilities, and
mature trees.
C. Desert Highland Park (480 N. Tramview Rd.) 17.58 acres
D. Frances Stevens Park (550 N. Palm Canyon Dr.) 3.58 acres
This is a downtown park with occupied public art centers and theater,
shuffleboard courts, picnic tables, mature trees and turf.
E. Ruth Hardy Park (700 Tamarisk) 21.31 acres
This is a neighborhood park with lighted tennis courts, two (2)
playgrounds, basketball court, volleyball courts, off-street parking,
picnic and restroom facilities, and mature trees.
(I, F. Sunrise Plaza (401 S. Pavilion Way) 37.17 acres
This is a neighborhood/regional park with baseball stadium, senior
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center, swim center, skate park, leisure center complex, boys and girls
club, and library center; picnic tables, basketball court, exercise circuit,
mature trees, Cerritos Field, and restroom facilities.
G. Victoria Park (2744 N. Via Miraleste) 7.67 acres
This is a neighborhood park with volleyball court, picnic shelter and
facilities, restrooms, playground and large multipurpose field.
H. Palm Springs Dog Park and Municipal Co-Generation Complex 1.50
acres
Located directly north of Palm Springs City Hall and its parking lot, this
is an active community park designed specifically for use by canines.
The area to be maintained is bordered on the west side by Civic Drive,
the City's co-generation facility to the east, and parking lots to the north
and south sides of the property.
I_ Desert Highland Windbreak
This windbreak starts at Gateway Drive and Pamela Drive and
continues east and around park perimeter.
J. Palm Springs Stadium and Cerritos Field (see "F" above)
K. Desert Healthcare District "Wellness" Park (corner of Via Miraleste
and Tachevah) 5.5 acres
This is a neighborhood park near the Desert Regional Medical Center
consisting of walkways, landscaping and fitness course.
2.02 Contractor shall be responsible for conducting a personal inspection of the
facilities and surrounding areas identified in Paragraph 2.01 above.
Contractor shall evaluate the extent to which the physical condition thereof
will affect the services to be provided. Contractor shall accept the premises
in their present physical condition and agree to make no demands upon City
for any improvements or alterations thereof.
3. LICENSES/ INSURANCE/ PAYROLL/ REPORTS / BACKGROUND CHECKS
3.01 Licenses , Insurance and Payroll Requirements
A. Contractor's License: In accordance with the provisions of California
Public Contract Code Section 3300, City has -determined that
�( Contractor shall possess a valid Class C-27 Contractors License atthe
time that the Contract is awarded. Failure to possess the specified
license shall render the bid as non-responsive and act as a bar to
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award the Contract to any bidder not possessing said license at the
time of award.
Contractor must possess a Pest Control Business License from the
County of Riverside, State of California. In addition, Contractor must
possess a Qualified Applicator License and all pest control applicators
must possess a Qualified Applicator Certificate.
B. Insurance and Indemnification, Requirements: See sections 5.1 and
5.2 of Contract Services Agreement (pages 5 -7).
C. Reporting Requirement: Contractor shall make available all certified
payroll and Worker's Compensation records to the Contract
Administrator on a monthly basis. These records must accompany the
billing invoices and be submitted concurrently with the invoices.
Payment of invoices shall be withheld until such reports are received
and found acceptable by the Contract Administrator.
3.02 Maintenance Function Report
Contractor shall maintain and keep current a daily report that records all
ongoing, seasonal and additional work and maintenance functions performed
by Contractor's personnel. Said report shall be in a form and content
acceptable to the Contract Administrator and submitted to the Contract
Administrator concurrent with the monthly invoicing. The monthly payment
shall not be made until such report is received and deemed acceptable by
the Contract Administrator.
3.03 Certification of Specialty-Type Maintenance
When applicable, Contractor shall include those specialty-type
maintenance items completed with the monthly invoices. The information
provided shall include, but not be limited to:
A. Quantity and complete description of all commercial and organic
fertilizers and chemicals used;
B. Quantity and label description of all grass seed used;
C. Quantity and complete description of all soil amendments used;
D. A valid licensed California Pest Control Advisor's recommendation and
-- copies of corresponding pesticide use report signed by a licensed
�( California Pest Control Operator for all chemical disease and pest
control work performed; and
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E. Number of hours worked and employees used for each task.
The monthly payment shall not be made until such documentation is
received and deemed acceptable by the Contract Administrator_
3.04 All Contractor employees shall be subjected to a background check, atthe
expense of the City, prior to any employee being allowed to begin work or
the commencement of work under this Contract. The City shall require a list
of all employees assigned to this Contract and their social security numbers.
Any employee shown to have a felony conviction or whom the City finds to
be unacceptable shall not be allowed to work under this Contract.
4, ADDITIONAL SERVICES
4.01 The Contract Administrator may, at his/her discretion, authorize Contractor
to perform additional work, including, but not limited to, repairs and
replacements when the need for such work arises out of extraordinary
incidents, such as vandalism, acts of God and third-party negligence.
Compensation for improvements to add new, modify existing or refurbish
existing landscaping and irrigation systems shall be based upon the unit
pricing for tasks submitted with bid schedules, when applicable. If the
Contract Administrator determines that the labor for work resulting from
vandalism, acts of God or third-party negligence can be performed by
Contractor's present work force, Contract Administrator may modify
Contractor's ongoing maintenance schedule to compensate Contractor for
performing such additional work.
4.02 Prior to performing any additional work, Contractor shall prepare and
submit a written description of the work with an estimate of labor and
materials. No work shall commence without the written authorization from the
Contract Administrator. Notwithstanding the above authorization, when a
condition exists wherein there is imminent danger of injury to the public or
damage to property, the Contract Administrator may verbally authorize the
work to be performed upon receiving a verbal estimate from the Contractor.
However,within twenty-four(24) hours after receiving a verbal authorization,
Contractor shall submit a written estimate to the Contract Administrator for
approval.
4.03 All additional work as provided for shall commence on the specified date
established and Contractor shall proceed diligently to complete said work
Within the time allotted.
5. CONTRACTOR'S DAMAGES
5.01 All damages incurred to existing facilities by the Contractor's operation shall
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be repaired or replaced at the Contractor's expense.
5.02 All such repairs or replacements shall be completed within the following
time limits:
A. Irrigation component damage shall be repaired or replaced within one
(1) watering cycle, but in no case shall this exceed twenty-four (24)
hours.
B. All damages to shrubs, trees, turf or ground cover shall be repaired or
replaced within five (5) working days.
5.03 All repairs or replacements shall be completed in accordance with the
following maintenance practices:
A. Trees: Minor damage, such as bark lost from impact of mowing
equipment, shall be remedied by a qualified tree surgeon or arborist. If
damage results in loss of a tree, the damaged tree shall be removed
and replaced to comply with the specific instructions of the Contract
Administrator.
B. Shrubs: Minor damage may be corrected by appropriate pruning. Major
damage shall be corrected by removal of the damaged shrub and
replacement to comply with the provisions in "Pruning and Hedge
Trimming - Operation" of the Ongoing Maintenance Specifications.
C. Chemicals:All damage resulting from chemical operation, either spray-
drift or lateral-leaching, shall be corrected in accordance with the
aforementioned maintenance practices and the soil conditioned to
ensure its ability to support plant life.
D. Irrigation: All damages shall be repaired within twenty-four(24) hours of
notification. All replacement components shall be of equal or greater
quality than those removed and must be approved by the Contract
Administrator as to brand and model proposed.
E. Effluent Markings: As related to any area where effluent irrigation is in
use, all repairs to irrigation system shall be made by using appropriate
color-coded parts as directed by the Contract Administrator.
6. . INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01 Should any misunderstanding arise, the Contract Administrator shall
interpret the Contract. If Contractor disagrees with the Contract
Administrator, Contractor shall continue with the work in accordance with the
C� Contract Administrator's interpretation. Within thirty(30)days after receipt of
the interpretation, Contractor may file a written request for a hearing before a
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Disputes Review Panel as provided hereinafter. The written request shall
outline, in detail, the area of dispute.
6.02 The Disputes Review Panel shall be appointed by the Procurement &
Contracting Manager of the City and composed of not less than three (3)
City personnel having experience in the administration of grounds
maintenance contracts. The panel shall convene within one (1) week of
appointment to hear all matters related to the dispute. The hearing shall be
informal and formal rules of evidence shall not apply. The panel shall submit
its recommendations to the Procurement& Contracting Manager for his/her
consideration within one (1) week following the conclusion of the hearing.
The Procurement & Contracting Manager shall render an interpretation
based upon his/her review of the panel's recommendations. The
Procurement & Contracting Managers decision shall be final.
7. OFFICE OF INQUIRIES AND COMPLAINTS
7.01 Contractor shall maintain an office and equipment yard at some fixed
place located in the Coachella Valley and a telephone at this location, listed
in the telephone directory in its own name or in the firm name by which it is
most commonly known and shall, during the term of this Contract, have
some responsible persons employed by the Contractor twenty-four (24)
hours per day to take the necessary action regarding all inquiries and
complaints that may be received from the City, City personnel or patrons
using the facilities. An answering service shall be considered an acceptable
substitute to full-time, twenty-four(24)-hour coverage, provided Contractor is
advised of any complaint within one (1) hour of receipt of such complaint by
the answering service. During normal working hours, the Contractor's
foreman or employee of the Contractor who is responsible for providing
maintenance services shall be available for notification through radio
communication.
7.02 During the normal days and hours of operation, whenever immediate
action is required to prevent an impending injury, death, or property damage
to the facilities being maintained, City may, after a reasonable attempt to
notify the Contractor, cause such action to be taken by the City work force or
other contractor and shall charge the cost thereof, as determined by the
Contract Administrator, against the Contractor and deduct such cost from an
amount due Contractor from the City.
7.03 Contractor shall maintain a written log of all complaints, the date and time
received, and the action taken pursuant thereto or the reason for no action_ .
The log of complaints shall be open to the inspection of the Contract
Administrator at all reasonable times and maintained for the term of this-
Contract.
7.04 All complaints shall be abated as soon as possible after receipt b t in all
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cases within twenty-four (24) hours to the satisfaction of the City. If any
complaint is not abated within twenty-four (24) hours, the Contract
Administrator shall be notified immediately of the reason for not abating the
complaint, followed by a written report to the Contract Administrator within
five(5)calendar days. If the complaint is not abated within the time specified
or to the satisfaction of the City, the Contract Administrator may correct the
specific complaint and the total cost incurred by the City shall be deducted
and forfeited from the payments owed to the Contractor from the City.
7.05 Contractor and Contractor's personnel shall immediately notify the
Contract Administrator upon contact with members of the City Council.
8. SAFETY
8.01 Contractor agrees to perform all work outlined in the Contract in such a
manner as to meet all accepted standards for safe practices during the
maintenance operation and safely maintain stored equipment, machines,
and materials or other hazards consequential or related to the work; and to
accept the sole responsibility for complying with all local, county, state or
other legal requirements, including, but not limited to,full compliance with the
terms of the applicable OSHA and CAL-OSHA Safety Orders at all times so
as to protect all persons, including Contractor's employees, agents of the
City, vendors, members of the public or others from foreseeable injury or
damage to their property. Contractor shall inspect all potential hazards at
said facilities and keep a log Indicating dates of inspection and action taken.
All inspection logs are to be turned in weekly to the City.
8.02 It shall be Contractor's responsibility to inspect and identify any condition
Pat renders any portion of the premises unsafe, as well as any unsafe
practices occurring thereon. The Contract Administrator shall be notified
immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections, including, but
not limited to, filling holes in turf areas and paving, using barricades or traffic
cones to alert patrons of the existence of hazards, replacing valve box
covers, and securing play apparatus so as to protect members of the public
or others from injury. During normal hours, Contractor shall obtain
emergency medical care for any member of the public who is in need thereof
because of illness or injury occurring on the premises. Contractor shall
cooperate fully with the City in the investigation of any accidental injury or
death occurring on the premises, including a complete written report thereof
to the Contract Administrator within five (5) calendar days following the
occurrence.
9. HOURS AND DAYS OF MAINTENANCE SERVICES
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9.01 The basic daily hours of maintenance service shall be as follows:
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A. For the months of November through April: 7:00 a.m. to 3:30 p.m.
B. For the months of May through October: 6:00 a.m. to 2:30 p.m_
9.02 Contractor shall provide staffing to perform the required maintenance
services during the prescribed hours seven (7) days per week, Sunday
through Saturday. There shall be no suspension of or release from
scheduled maintenance operations as a result of any City, county,state
or federally-recognized holiday_ Any changes in the days and hours of
operation heretofore prescribed shall be subject to approval by the Contract
Administrator.
9.03 Contractor shall be available twenty-four(24) hours a day, seven (7)days
a week to respond to all emergencies within two (2) hours of notification,
9.04 Pursuant to State of California Labor Code, Contractor is directed to the
following prescribed requirement with respect to the hours of employment:
Eight(8) hours of labor under the Contract shall constitute a legal day's work
and Contractor shall not require or permit any employee of said Contractoror
any subcontractor employed by Contractor to perform any of the work
described herein, to labor more than eight (8) hours during any one (1) day
or more than forty (40) hours during any one calendar week, except as
authorized by Labor Code Section 1815, under penalty of paying to the City
the sum of Twenty-Five Dollars ($25) for each employee employed in the
execution of said Contract by him, or any subcontractor under him, upon any
of the work included in said Contract for each calendar day during which
such employee is required or permitted to labor more than eight(8) hours in
any one (1) calendar day or forty(40) hours in any one (1) calendar week, in
violation of the provisions of Sections 1811 to 1815, inclusive, of the Labor
Code of the State of California.
10. MAINTENANCE SCHEDULES
10.01 Contractor shall submit work schedules for all locations and indicate
assigned personnel and designated completion times and dates the first(1 st)
day of each month. Additionally, Contractor shall submit revised schedules
when actual performance differs substantially from planned performance.
Said revisions shall be submitted to the Contract Administrator for his/her
review and, if appropriate, his/her approval within five (5)working days prior
to scheduled time for the work.
10.02 The above provisions are not construed to eliminate the Contractor'5
responsibility in complying with the requirements to notify the Contract
Administrator for specialty-type maintenance as set forth in Paragraph 10.03.
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10.03 Contractor shall notify the Contract Administrator, in writing, at least two
(2) weeks prior to the date and time of all specialty-type mai }�ranee
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operations. Specialty-type operations are defined as:
A. Fertilization;
B. Turf renovation/reseeding,-
C. Micro-nutrients/soil amendments;
D. Spraying of trees, shrubs or turf;
E_ Aesthetic tree pruning;
F. Annual planting; and
G. Other items as determined by the Contract Administrator.
11. CONTRACTOR'S STAFF
11.01 Contractor shall provide sufficient personnel to perform all work in
accordance with the specifications set forth herein. Contractor's employees,
whether assigned to any one facility or as part of a crew serving any number
of facilities, must include at least one (1) individual who speaks, reads and
writes the English language proficiently for each assignment.
11.02 Contract Administrator may at any time give Contractor written notice to
the effect that the conduct or action of a designated employee of the
Contractor is, in the reasonable belief of the Contract Administrator,
detrimental to the interest of the public patronizing the premises. Contractor
shall meet with the Contract Administratorto consider the appropriate course
of action with respect to such matter and Contractor shall take reasonable
measures under the circumstances to assure the Contract Administrator that
the conduct and activities of Contractor's employees will not be detrimental
to the interest of the public patronizing the premises.
11.03 The City requires Contractor to establish an identification system for all
personnel assigned to any facility or crew that clearly indicates to the public
the name of the Contractor responsible for the landscape and grounds
maintenance services, that Contractor is the City's Contractor for such
services, and the employees' names. The identification system shall be
furnished at the Contractor's expense and must include appropriate attire
and/or name badges as specified by the City_
11.04 Contractor shall require each of its employees to adhere to basic public
works standards of working attire. These are basically uniforms, proper
shoes and other gear required by state safety regulations and proper wearing
of the clothing. Shirts shall be worn at all times, buttoned and tucked into
trousers.
12. TRAFFIC CONTROL / SIGNS / IMPROVEMENTS
12.01 While working within the public right-of-way, Contractor, at its own
expense, shall maintain strict traffic control, signs, lighting and barricading
standards as required by the Contract Administrator. As a minimum
requirement, all maintenance and construction signs, lighting and barricading
shall be in accordance with the State of California Department of
Transportation's Manual of Traffic Controls for Construction and
Maintenance Work Zones in force at the time of execution and during the
term of this Contract.
12.02 Contractor shall not post signs or advertising matter upon the premises or
improvements thereon unless prior approval is obtained from the Contract
Administrator.
13. UTILITIES
13.01 City shall pay for all water and electricity_ However, water usage shall not
exceed the amount required to comply with irrigation schedules established
by the Contractor and approved by the City. Contractor shall pay for all
excessive utility usage due to Contractor's failure to monitor irrigation system
malfunctions or unauthorized increases in the frequency of irrigation if
irrigation maintenance is included in contract pricing. The excess cost shall
be determined by comparing current usage with historical usage, per unit of
measure per surface acre, for the same time period. The excess cost factor,
to be deducted from payments to Contractor from City, shall be presented to
Contractor by the Contract Administrator prior to actual deduction to allow for
explanations. Water usage: the City shall use as a base line the following
amounts of water stated in units equal to one hundred (100) cubic feet (748
gallons of water):
Parks: 350,000 units/year
14. NON-INTERFERENCE
14.01 Contractor shall not interfere with the public use of the premises and shall
conduct its operations as to offer the least possible obstruction and
inconvenience to the public or disruption to the peace and quiet of the area
within which the services are performed.
15. STORAGE FACILITIES
15.01 Contractor is prohibited from use of City facilities for the conduct of any of
its business interests that are outside the scope of the Contract. Contractor
27 1. LY)T s)
shall not store any equipment and materials required for maintenance of the
premises in said facilities. Contractor shall not dispose of hazardous
materials on the premises. All such hazardous materials collected on the
premises shall be properly stored on a temporary basis, thereafter to be
disposed of by Contractor at an approved disposal site. Damage or loss to
Contractor's equipment, materials and/or personal property shall be at
Contractor's sole risk and expense.
16. USES OF CHEMICALS
16.01 All work involving the use of chemicals shall be in compliance with all
federal, state and local laws and shall be accomplished by or under the
direction of a State of California Licensed Pest Control Operator.
16.02 A listing of proposed chemicals to be used, including commercial name,
application rates and methods, and type of usage, shall be submitted to the
Contract Administrator for approval at the commencement of the Contract
and annually thereafter. No work shall begin until written approval of use is
obtained from the Contract Administrator prier to each application.
16.03 Chemicals shall only be applied by those persons possessing a valid
California Pest Control Applicator's license. Application shall be in strict
accordance with all governing regulations_
16.04 Records of all operations stating dates, times, methods of application,
chemical formulations, applicators' names, and weather conditions shall be
made and retained in an active file for a minimum of three (3) years.
16.05 All chemicals requiring a special permit for use must be registered with the
county agricultural commissioner's office and a permit obtained, with a copy
to the Contract Administrator.
16.06 All regulations and safety precautions listed in the "Pesticide Information
and Safety Manual" published by the University of California shall be
adhered to.
16.07 Chemicals shall be applied when air currents are still, preventing drifting
onto adjacent property and any toxic exposure to persons whether or not
they are in or near the area of application.
ll. ONGOING MAINTENANCE TASKS
17. MOWING - OPERATION
17.01 Mowing operations shall be performed in a workmanlike manner that
ensures a smooth surface appearance without scalping orallowing excessive
cuttings to remain. Excessive clippings must be swept up or vacuumed
28 001-11 7
immediately following mowing.
17.02 Turf shall be mowed with a reel-type mower equipped with rollers, a
rotary-type mower, or a flail mower, as approved by the Contract
Administrator for each site.
17.03 All equipment shall be adjusted to the proper cutting heights as instructed
and properly maintained and adequately sharpened.
17.04 Mowing height for regular Bermuda grass and ryegrass shall be no less
than three-fourths inch (3/4"). Mowing height may be set as high as one and
one-half inch (1-1/2"), with one inch (1") being considered normal. Mowing
height for hybrid Bermuda grass shall be no less than one-half inch (1/2").
Mowing height may be set as high as three-fourths inch (3/4"), with five-
eighths inch (5/8") being considered the normal for hybrid Bermuda grass.
Mowing heights may vary for special events and conditions.
17.05 Mowing operation shall be scheduled Monday through Friday.
17.06 All walkways and hard-surface areas shall be cleaned immediately
following each mowing.
18. MECHANICAL. EDGING - OPERATION
18.01 All turf edges, including designed edges in flower beds, shall be kept
neatly edged and all grass invasions must be eliminated.
18.02 All turf edges, including, but not limited to, sidewalks, patios, drives, curbs,
shrub beds, flowerbeds, ground cover beds, around tree bases, and play
areas, shall be edged to a neat and uniform line.
18.03 Mechanical edging of turf shall be completed as one operation in a
manner that results in a well-defined, V-shape edge that extends into the
soil. Such edging shall be done with a power edger with a rigid blade.
18.04 All turf edges shall be trimmed or limited around sprinklers to provide
optimum water coverage, valve boxes, meter boxes, back flow devices, park
equipment and other obstacles.
18.05 All ground cover and flowerbed areas where maintained next to turf areas
shall be kept neatly edged and all grass invasions eliminated.
18.06 Walkways shall be cleaned immediately following each mechanical
edging.
18.07 Edging shall be done weekly during the mowing operation.
29 ���
19. CHEMICAL EDGING / DETAILING / WEED CONTROL _ OPERATION
19.01 Chemical application may be used in and around certain sites, such as
planters, areas adjacent to buildings, trees, fence lines, sprinkler heads, etc.,
as approved by the Contract Administrator. Priorto application of chemicals,
all areas shall be trimmed to proper mowing height. Chemicals shall be
applied in a manner to limit drift to four inches (4"). Precautionary measures
shall be employed since all areas will be open for public access during
application.
19.02 Spot treat with a portable sprayer or wick wand using a herbicide
approved by the Contract Administrator and applied in accordance with the
manufacturer's recommendations. Water shall not be applied to treated
areas for the length of time specified by the product manufacturer.
19.03 Where trees and shrubs occur in turf areas, all grass growth may be
limited to at least eighteen inches (18") from the trunks of trees and away
from the drip line of shrubs by use of approved chemicals upon approval to
do so by the Contract Administrator.
19.04 linear chemical edging of turf boundaries may be performed in a manner
that ensures a defined turf edge and limits its encroachment into beds or
across boundaries where it is impractical to edge mechanically_ A four-inch
(4"-) barrier width shall be considered normal.
19.05 Detailing of sprinkler heads to provide maximum water coverage, valve
boxes, meter boxes, and similar obstacles in turf areas may be performed in
a manner that ensures operability, ease of location and/or a clean
appearance. A four-inch (4"-) clearance shall be considered normal.
19.06 All grasslike-type weeds, morning glory or vine-weed types, ragweed or
other underground spreading weeds shall be kept until strict control.
19.07 All weeds and grass shall be removed from the following areas: roadways,
driveways, parking lots, patios, drainage areas, slopes, hillsides, and
expansion joints in all hard-surface areas.
19.08 All weeds shall be mechanically removed from shrub beds, planters and
other cultivated areas.
19.09 Weeds treated with a contact weed chemical shall be left in place for a
minimum of seven (7) days. If kill is not complete, additional'applications
shall be made, at no additional cost to the City, until target species are '
eliminated. All turf and landscape areas are to be treated annually with a
systemic pre-emergent granular weed control agent for the control of both
broadleaf and grassy weeds. This application shall be included in the base
price for the Contract. The material to be used and the application method
�r-�
30 ���_'l9
proposed shall be approved by the Contract Administrator prior to
application.
19.10 Weeds treated using a systemic chemical shall be left in place in
accordance with the manufacturer's recommendation. The initial application
of pre-emergent herbicides typically occurs in the early spring months from
February to April each year. If kill is not complete by the time specified in the
manufacturers recommendation, a second application, at no additional cost
to the City, shall be made at the request of the Contract Administrator.
19.11 After complete kill, all dead weeds shall be removed from the area.
20. LITTER CONTROL - OPERATION
20.01 Complete policing and litter pickup to remove paper, glass, trash,
undesirable materials, siltation and other accumulated debris within the hard
surfaces, stadium and landscaped areas to be maintained, including, but not
limited to, walkways, roadways, between and around planted areas, steps,
planters, drains, areas on slopes from the toe of slope to ten feet(10') up the
slope, catch basins, play equipment and sand areas, shall be done daily.
20.02 Complete policing, litter pickup and supplemental hand sweeping of
parking lot corners and other parking lot areas inaccessible to power
equipment shall be accomplished to ensure a neat appearance. This shall
include trash dumpster enclosures where noted.
20.03 Lifter pickup shall be completed as early in the day as possible, but in no
case later than 10:00 a.m- at all locations. In certain conditions, such as
special events or holiday weekends, the Contractor may be required to
provide additional trash pickups.
20.04 All trash on turf areas shall be picked up prior to beginning the mowing
operation.
21. TRASH CONTAINERS - OPERATION
21-01 All outdoor and building exterior trash containers shall be emptied daily
prior to 10:00 a.m. All disposable materials shall be placed in appropriate
trash bins.
21.02 Receptacles shall be conveniently located for public use and returned -
daily to such locations if receptacles are displaced by third parties.
( 21.03 As directed by the Contract Administrator, containers or related
appurtenances shall be cleaned and painted to avoid concentrations of
insects, eliminate graffiti, and not detract from the overall appearance of the
31 i OP20
area.
21.04 Containers shall be painted to match the original color of the container
and stenciled as needed.
21.05 Park containers shall be fifty-five (55-) gallon drums unless otherwise
provided by the City.
21,06 Each trash container shall have a plastic liner at all times to contain trash.
21.07 All dog waste stations shall be emptied and stocked daily.
22. TRASH BIN REMOVAL - OPERATION
22,01 All trash and accumulated debris shall be placed in appropriate
designated trash bins each day.
22.02 A designated storage area shall be provided for the trash bins.
22.03 When used, trash trucks shall not be permitted on turf areas.
23. RAKING - OPERATION
23.01 Accumulation of leaves, tree limbs and debris shall be removed from all
landscaped areas, including beds, planters and turf areas under trees, and
placed in appropriate trash bins. Tree limbs shall be disposed of daily or
within twenty-four(24) hours of notification.
24. PRUNING AND HEDGE TRIMMING - OPERATION
24.01 Pruning: Unless otherwise directed on a location-specific basis, selective
pruning methods for all trees, shrubs and plant material are to be used to
maintain plant materials in a natural appearing condition.
Removal of dead, diseased, broken and/or crossing plant branches is
required, along with removal of the oldest plant stems at the base to create a
natural plant appearance. Topping, side cutting, or balling of plant material is
not allowed unless specifically instructed to do so by the Contract
Administrator.
All plant material is to be trimmed and thinned to present the plants in a
natural appearing state that simulates the specific growth, habits of the
species.
24.02 Clearance:Trees shall be maintained to achieve a ten-foot(10')clearance
for all branches within the park area and fourteen-foot (14') clearance for
branches overhanging beyond curb line into the paved section of roadways.
32 CIP211
All plant materials shall be pruned where necessary to maintain access and
safe vehicular and pedestrian visibility and clearance and prevent or
eliminate hazardous situations.
24.03 Designated formal plant materials shall be trimmed to maintain formal
hedges and topiary work. When trimming hedges near buildings, electric
trimming shears must be used to avoid excessive noise_
24.04 Plant ties shall be checked frequently and either retied to prevent girdling
or removed along with the stakes when no longer required.
24.05 All new growth on trees shall be removed up to the appropriate height
clearances.
24.06 All dead shrubs and trees shall be removed. Trees to be removed shall
have a caliper of three inches (3") or less, measured six inches (6") above
the ground level. If removal is necessary due to Contractor's neglect to
maintenance operations, all materials shall be replaced at no cost to City
upon notification to Contractor.
24.07 Staking and Tying:
A. Replace missing or damaged stakes where the tree diameter is less
than three inches (3").
B. Stake in those cases where tree has been damaged and requires
staking for support.
C. Stake new trees or recently-planted trees that have not previously been
staked.
D. Materials:
1. Tree stakes, two (2) per tree, shall be pentachlorophenol-treated
lodge pole pine not less than eight feet (8') in length for five (5) -
gallon-size trees and not less than ten feet (10') for fifteen (15) -
gallon-size trees_
2. Guy wires where required shall be of the "duckbill" design or
equal, using two (2) ties per tree.
3. Plant ties shall consist of the "twist brace" design or-equal, steel-
tie nailed securely between two (2) tree stakes:
4. Stakes shall not be placed closer than eight inches (8") from the
bark. .7
33
24.08 Ground Cover: All dead, diseased and unsightly branches, vines or other
growth shall be removed as they develop. All ground cover areas shall be
pruned to maintain a neat edge along planter box walls. Any runners that
start to climb buildings, shrubs or trees shall be pruned out of these areas.
24.09 Damaged trees shall be staked and tied within twenty-four (24) hours.
Replacement stakes or new staking shall be completed within five (5) days.
25. SWEEPING / WASHING - OPERATION
25.01 Concrete areas shall be checked for cracks, crevices and deterioration
and the Contract Administrator shall be notified, in writing, within twenty-four
(24) hours of any deficiencies.
25.02 Walkways, steps, hard court areas and patios shall be cleaned daily,
including, but not limited to, the removal of all foreign objects, such as gum,
grease, paint, graffiti, broken glass, etc., from surfaces.
25.03 Methods for sweeping of designated areas shall incorporate one or all of
the following:
A. Power-pack blowers;
B. vacuums;
C. Brooms;
D. Push-power blowers.
25.04 In the event Contractor elects to use power equipment to complete such
operations, Contractor shall be subject to local ordinances regarding noise
levels. Contractor shall not use any power equipment prior to 8:00 a.m., and
any schedules of such operations may be modified by the Contract
Administrator to ensure that the public is not unduly impacted by the noise
created by such equipment.
25.05 Supplemental hand sweeping of parking lot corners and other parking lot
areas shall be required in those areas inaccessible to power equipment.
25.06 When washing down hard-surface areas, all areas shall be squeegeed dry
immediately following washing operations. This operation shall be completed
in all designated areas prior to 8:00 a.m_
26. GRAFFITI ERADICATION AND CONTROL - OPERATION
26.01 Graffiti eradication and control shall include all surfaces within each
designated maintenance area and may include, but not be limited to, the
34 f)
following areas:
A. Park offices, meeting/storage rooms, swimming pool buildings, all
exterior wall surfaces;
B. Park signs and park fountains;
C. Wooden bridges and play structures;
D. Picnic pavilions, patios, tables and slabs;
E. Restrooms and comfort stations, all interior and exterior wall surfaces;
F. City Corporate Yard and buildings;
G. Concrete and block walls;
H. Concrete walks throughout the parks;
I. Curbs in parking lots and on streets and drives;
J. Trash barrels and receptacles;
K. Benches, planters, trees, and seating areas; and
L. Other surfaces within a park or City facility.
26.02 All materials and processes used in graffiti eradication shall be not injure
surfaces or adjacent park property and be approved by CAL-OSHA.
26.03 Appropriate surface preparation shall be made on painted walls and paint
applied shall be the exact shade of color as existing paint, unless otherwise
specifically approved by the Contract Administrator.
26.04 Contractor shall use special care and attention when removing graffiti from
treated or sealed surfaces. Such surfaces shall not be painted unless
instructed to do so. Contractor shall use materials and methods of
application as provided and approved by the Contract Administrator.
26.05 Contractor shall not be required to sandblast walls or walkways but may
be required to pressure wash surfaces_
26.06 Contractorshall immediately remove all graffiti at all times during the days
l and hours of operation when observed or instructed by the Contract
Administrator.
35
27. PICNIC AREAS AND PAVILIONS MAINTENANCE - OPERATION
27.01 Picnic tables, benches, slabs, braziers and trash containers and
receptacles shall be cleaned daily to ensure safe use by the public.
27.02 Picnic tables and benches shall be checked for graffiti, carvings,
looseness of planks or braces, cleanliness and general need of repair_
Damaged benches shall be hauled to the City Corporate Yard for disposal.
27.03 Cooking grills, braziers, fireplaces and fire rings shall be inspected for
general need of repair_
27.04 Contractor's observance of the general need of repair or replacement of
loose planks or braces, braziers and fireplaces shall be immediately reported
to the Contract Administrator.
27.05 Ashes, partially burned charcoal, garbage and leftover food in and around
cooking and picnic facilities shall be removed.
27.06 The entire picnic area shall be kept free of broken glass, cans, pop tops,
paper, etc.
28. PLAYGROUND EQUIPMENT - OPERATION
28.01 All playground sites and equipment shall be inspected at the start of each
work day. The sand must be cleaned and raked level to remove any foreign
and/or hazardous material and neatly groomed daily before 10:00 a.m.
28.02 Any equipment showing signs of wear, fatigue or otherwise presenting an
unsafe condition shall be reported immediatelyto the Contract Administrator.
28.03 Special attention shall be given to low sand areas around play equipment.
These sand areas shall be leveled by distributing sand from high areas to
low areas. During the leveling and distribution of sand, no concrete footing
shall be exposed that could allow children to trip or fall.
28.04 During regular maintenance, the raking and filling of depressions shall be
done in a manner to prevent material compaction.
28.05 The raking and distribution of sand around and below the play.equipment
shall have a cushioning potential and this condition shall extend for eight feet
(8') beyond any part of the play equipment.
28.06 All sand play areas shall be maintained free of litter, cans, pop tops,
broken glass and other harmful and unsightly debris.
36 �,� �J
29. AERIFICATION - OPERATION
29.01 All turf areas shall be aerated by using a device that removes cores to a
depth of two inches (2") at not more than six inches (6") spacing.
29.02 All turf areas shall be aerified twice annually during the growing season
from April to August.
30. WATERING AND IRRIGATION SYSTEM MAINTENANCE
30.01 Since water requirements by plants vary according to the season and a
particular year, extremely close attention shall be paid to the demands of the
plants as influenced by their exposure to sun,wind, shade and location in the
individual planters. The variation in size of plants installed, as well as the
varieties, shall be taken into consideration. All landscaped and turf areas
shall be irrigated as required to maintain adequate growth and appearance
with a schedule most conducive to plant growth for operational mode.
30.02 Adequate soil moisture shall be determined by programming the irrigation
system as follows:
A. Adjusting and setting the automatic controller to establish frequency
and length of watering period-
B. Consideration must be given to the soil conditions, humidity, minimizing
runoff and the relationship of conditions which affect day and night
watering. This may include daytime watering during freezing weatherto
prevent icy conditions and manual operation of the irrigation system
and/or hand watering with portable sprinklers during periods of windy or
inclement weather.
C. A soil probe shall be used to a depth of twelve inches (12") to
determine the water penetration by random testing of the root zones.
30.03 Watering shall be regulated to avoid interference with any use of the
facility's roadways, paving or walks.
30.04 In the areas where wind creates problems of spraying water onto private
property or road rights-of-way, the controllers shall be set to operate during
the period of lowest wind velocity, which would normally occur at night qr
during early morning hours.
(. 30.05 Irrigation system shall be controlled in such a way as to not cause any
excessively wet or"waterlogged" areas that could interfere with the ability to
mow all turf. "In lawn" trees and other planting shall be protected from over
watering and runoff drowning. _
37 ���
30.06 New turf[up through the sixth (6th) mowing] shall be watered immediately
after mowing. Well-established turf shall not be watered for at least four(4)
hours after mowing.
30.07 All ground cover areas shall be watered as needed to maintain a healthy
condition, with appropriate care being taken to not overwater in shady areas_
30.08 Contractor shall be responsible for the operation of the automatic
controllers, valves and sprinkler heads in managing the overall irrigation
water delivery system of the area. All irrigation systems shall be regularly
inspected and tested in accordance with the specifications set forth herein.
30.09 Contractor shall ensure that all personnel working on the irrigation system
are fully trained in all phases of landscape irrigation systems and can easily
identify and isolate problems and perform the proper testing and inspection
of the irrigation system and the maintenance of the sprinkler heads. This
knowledge of landscape irrigation systems shall include, but not be limited to,
the operation, maintenance, adjustment and repair of said systems and their
components.
30.10 Contractor shall be responsible for total maintenance of the irrigation
system by performing the following tasks:
A. Setting, scheduling and monitoring all irrigation controllers.
B. Inspecting and reporting of irrigation system status.
C. Adjusting and cleaning of sprinkler heads.
D. Repairing or replacing broken or damaged sprinkler heads with equal
size and quality.
E. Providing all P.V.C. schedule 80 nipples, caps, plugs, elbows,
couplings, fittings, etc.
F. Providing replacements of all risers and swing joints due to normal
wear, vandalism and/or third-party negligence.
G. Flushing irrigation pipelines, as needed.
K Replacing valve box covers due to normal wear, vandalism and/or third-
party negligence with ones of equal size and quality.
I. Replacing and/or relocating sprinkler heads. Contractor shall confer
with the Contract Administrator regarding the need for replacement or
relocation of sprinkler heads. City may require the Contractor, at no
38 0()0717
additional cost, to relocate the sprinkler heads to those areas within the
facility identified by the Contract Administrator,
J. Repairing and/or replacing the following items of the irrigation system
with equal size and quality: quick couplers, automatic valves, gate
valves, valves, automatic controllers, and back flow devices.
K. Annual inspection of the back flow devices.
30.11 Complete piping replacement of the irrigation system shall not be required
by the Contractor. Contractor shall be responsible for the repair or
replacement of leaking main and lateral irrigation lines.
30.12 Replacement of irrigation components shall be completed within twenty-
four(24) hours of determining damage or inoperable irrigation components
or as otherwise specified.
30.13 Replacement for the irrigation system shall be with originally specified
equipment of the same size and quality or substitutes approved by the
Contract Administrator prior to any installation thereof.
30,14 The City has anticipated an estimated materials replacement cost of Two
Thousand Dollars ($2,000) per month for irrigation system components as
part of this Contract. This amount is intended to cover all properties,
cumulatively, as identified in the attached Task List and Frequency
Schedules. This expense shall be calculated in the unit cost for the
fundamental task "Maintain/repairirrig_ation"on each Task List and shall total
$2000 per month for all Task lists combined.
30.15 Maintenance of the water and irrigation systems is one of the most
important functions of this Contract. The City expects the Contractor to
properly staff, inspect and maintain these systems to the highest possible
standard.
31. IRRIGATION SYSTEM OPERABILITY AND TESTING - OPERATION
31.01 To ensure the operability of the irrigation system, Contractor shall
sequence controllers to each station manually to check the function of all
facets of the irrigation system and report any damage or incorrect operation
to the Contract Administrator. This shall be done weekly in all areas and
immediately following the mowing operation in all turf areas.
31.02 During the testing, Contractor shall:
i
A. Adjust all sprinkler heads for correct coverage to prevent excessive
runoff and/or erosion and the spread of water onto roadways,
sidewalks, hard surface areas, and private property.
B. Unplug clogged heads and flush lines to free lines of rocks, mud and
debris.
C_ Replace or repair inoperable irrigation equipment.
D. All system malfunctions, damage and obstructions shall be recorded,
reported to the Contract Administrator and corrective action taken.
31.03 In addition to regular testing, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
31.04 Malfunctioning sprinkler heads shall be repaired or replaced within one(1)
watering cycle.
31.05 Malfunctioning irrigation systems and equipment shall be corrected within
two (2) hours of identification or following verbal notification.
31.06 The irrigation system shall be controlled during inclement weather
conditions and the use of water limited concurrent with the weather situation
to the satisfaction of the Contract Administrator.
31.07 The irrigation lines shall be flushed of grit and gravel by removing the last
head on each lateral and operating the system until those materials are
expelled.
31.08 A weekly report, indicating the time and date of each site inspection, shall
be given to the City. This report shall be in a form acceptable to the Contract
Administrator.
32. DRINKING FOUNTAIN MAINTENANCE - OPERATION AND FREQUENCY
32.01 Contractor shall maintain all interior and exterior drinking fountains by
performing the following operations:
A. Drinking fountains shall be cleaned and disinfected daily, seven (7)
days per week, prior to 10:00 a.m. in all locations.
B. Leaking fixtures, clogged or stopped-up drains and damaged fountains
that cannot be repaired by tightening the fixture to stop the leak or
unclogged by using a "plumber's helper" or a short snake to clear the
drain shall immediately be reported to the Contract Administrator orally
and thereafter in writing. For leaking fixtures, the water valve shall be
turned off.
32.02 City shall be responsible for the repair or replacement of drinking
40 . rL�t '°�9
fountains and fixtures. Additional compensation may be authorized, at the
discretion of the Contract Administrator, for the Contractor to perform said
work.
33. FERTILIZATION - OPERATION AND FREQUENCY
33.01 All fertilizer/micronutrient shall be approved by the Contract Administrator
prior to application.
33.02 Application of the fertilizer shall be done in sections, determined by the
areas covered by each irrigation system. All areas fertilized shall be
thoroughly soaked immediately after fertilization.
33.03 All turf areas shall receive fertilizer to the standard set forth in Parks
Maintenance Standards established by the National Recreation and Parks
Association(see attachments)_All fertilizer shall be inorganic, either granular
or liquid in form,with an approximate ratio of 4-1-2. Fertilizer shall be applied
at the rate of one (1) pound of actual nitrogen per thousand square feet of
area.
33.04 Areas shall be fertilized using ratios and mixtures recommended by the
Contract Administrator at the rate of application in accordance with the
manufacturer's recommendation.
33.05 Application shall be accomplished by an appropriate broadcaster drop-
style spreader at one-half (1/2) the recommended rate in two (2)
perpendicular directions.
33.06 There are approximately one hundred two (102) total acres of area
requiring fertilization within this Contract. Contractor shall be required to
supply the City with materials invoices for each application to ensure that
adequate and required quantities of materials have been applied to all areas.
34. TENNIS COURT AND BASKETBALL COURT MAINTENANCE
34.01 All court surfaces shall be blown clean in accordance with the appropriate
frequency of service. Additionally, all court surfaces shall be deep cleaned by
washing as discussed in Part II, Paragraph 25, and in accordance with the
appropriate frequency of service.
35. SHRUB AND TREE CARE / PRUNING - OPERATION
35.01 Tree pruning shall be performed, with the intent of developing structurally
sound trees, symmetric appearance with the proper vertical and horizontal
clearance, as follows.-
A. All trees shall be trimmed, shaped and thinned, and suckers removed
41 0r)1 i��
to a height of twelve feet (1T) from surrace.
B. All dead and damaged branches and limbs shall be removed at the
point of breaking.
C. All trees shall be trimmed to prevent encroachment on private property.
All tree care and pruning operations shall be done in accordance with the
guidelines as established by the International Society of Arboculture (ISA),
National Arborists Association (NAA) or the American Society of Consulting
Arborists (ASCA). All trimming and pruning operations shall be under the
direct supervision of an ISA Certified Arborist and all pruning work shall be
performed by ISA Certified Tree Workers.
35.02 Shrubs shall be pruned to encourage healthy growth habits and for shape
to retain their natural form and proportionate size. Growth of shrubbery shall
be restricted to area behind curbs and walkways and within planter beds by
trimming. Hedge shears may be used as a means of pruning, if approved by
the Contract Administrator_
35.03 Pruning Procedures:
A. Rapid healing of pruning wounds is dependent upon where the cut is
made when removing limbs. Never leave short stubs. Some trees
produce a corky ring of growth where a limb originates. The pruning cut
shall be made toward the outside portion of this "collar." If a tree does
not produce this characteristic collar, then the cut shall be made flush
to the limb where it is growing.
B. All limbs one and one-half inch (1-1/2") or greater in diameter shall be
undercut to prevent splitting.
C. All limbs shall be lowered to the ground, using a method that prevents
damage to the remaining limbs.
D. All equipment used shall be clean, sharp and expressly designed for
tree pruning-
E. Climbing spurs shall not be used.
35.04 Pruning Criteria:
A. The initial step of pruning shall be the removal of all deadwood, weak_ ,
diseased, insect-infested, and damaged limbs.
B. All trees shall be pruned for vertical and horizontal clearance. Such
clearances are: twelve feet (12') for pedestrian areas and walkways;
42 01f 171
fourteen feet (14') for vehicular roadways.
C. All crossed or rubbing limbs shall be removed unless removal will result
in large gaps in the general outline, limbs shall extend alternately from
the trunk on twelve-inch (12%) or twenty-four-inch (24%) spacing.
D. All trees shall be thinned of smaller limbs to distribute the foliage
evenly.
E. All trees shall be trimmed and shaped to provide a symmetrical
appearance typical of the species.
F. All suckers and sprouts shall be cut flush with the trunk or limb.
G. No stubs shall be permitted.
35.05 All structural weaknesses, such as split crotch or limbs and diseased or
decayed limbs or severe damage, shall be reported to the Contract
Administrator.
35.06 Special emphasis shall be placed upon public safety during pruning
operations, particularly when adjacent to roadways.
35.07 All trimmings and debris shall be removed and disposed of offsite at the
end of each day's work.
35.08 All trees that are downed by either natural or unnatural causes shall be
removed and disposed of offsite within twenty-four(24) hours. Stumps shall
be removed to twelve inches (12") below grade and wood chips removed and
hole backfilled to grade.
35.09 The underlying canopy of all trees shall be maintained free or limbs and
suckers to a height of twelve feet (12') above ground.
35.10 All olive trees shall be fully trimmed annually prior to the spraying
operation identified in Paragraph 40.07.
35.11 All tree and shrub trimmings shall be disposed of at the City Corporate
Yard. Contractor is required to utilize chipping equipment, if available, at the
City Corporate Yard for processing of all tree limbs and debris.
36. CULTIVATING - OPERATION
36.01 Beds and planter areas shall be cultivated to ensure a neat appearance '
using appropriate equipment designed to loosen the soil to a depth of three
inches (3"). Care shall be taken so as not to disturb plant materials or their
roots in accomplishing this operation.
43 t��'�2
37. RENOVATION / VERTICAL MOWING - OPERATION
37.01 Care shall be taken to avoid unnecessary or excessive injury to the turf
grass_
37.02 Dislodged thatch shall be swept or raked from the turf areas and placed in
appropriate trash bins.
37.03 Standard renovating or vertical mowing-type equipment shall be used.
37.04 Vertical Mowing -Turf: Vertical mowing shall be done to remove thatch in
turf areas to encourage healthy growth and maintain acceptable appearance.
37.05 Renovation - Turf:
A. Renovation shall be done to the soil line and excessive thatch removed
in turf area.
B. After thatch is removed and upon completion of turf renovation, all turf
areas shall be overseeded, mulched and watered.
C. Areas to be overseeded shall be seeded using blends or mixtures at
the rate of application recommended by the Contract Administrator.
38. TURF RENOVATION / RESEEDING - OPERATION
38.01 Parks to be overseeded and their approximate square footage are:
Baristo Park (general turf) 29,670 sq.ft.
DeMuth Park (general turf) 1,132,560 sq.ft.
DeMuth Park sports fields (sports turf) 696,960 sq.ft.
Desert Highland Park (general turf) 370,376 sq.ft.
Frances Stevens Park & medians (general turf) 79,060sq.ft.
Ruth Hardy Park (general turf) 706,344 sq.ft.
Sunrise Plaza and medians (general turf) 892,960 sq. ft.
Palm Springs Stadium (sports turf) 122,500 sq.ft.
Victoria Park (general turf) 320,512 sq. ft.
Palm Springs Dog Park (general turf) 56,000 sq.ft.
Municipal Co-Generation Plant (general turf) 10,000 sq.ft:
NOTE: It requires approximately 54,000 pounds of Pure Live Seed (PLS)to
property overseed all turf areas as specified. Delivery invoices to ensure the
application of adequate materials must be submitted to the Contract .
(r Administrator prior to the start of operations.
38.02 All areas shall be scalped, vertically mowed per Section 37 specifications
44 CPrff Ili3.
and swept free of any loose grass clippings and debris. A maximum
acceptable height of remaining turf after this operation is one-fourth inch
(1/4"). Soil must be visible throughout the turf area to ensure positive soil
contact with the seed.
38.03 Debris generated or accumulated during the course of the renovation
operations shall be removed from the landscape site and disposed of at an
appropriate landfill or disposal site at Contractor's expense. If stockpiling is
necessary, pre-approval to do so must be obtained from the Contract
Administrator and all material must be removed daily. Absolutely no debris
shall be allowed to be left on site after scheduled daily work hours.
38.04 Irrigation in all areas that may have been damaged as a result of
renovation practices must be repaired immediately prior to seeding with
acceptable methods and materials at Contractor's expense.Approval priorto
seeding in any area shall be a consensus judgment between the Contractor
and the City, if applicable.
38.05 Acceptable performance and turf renovation practices shall be at the sole
judgment of the City. If adequate renovation is not performed within any turf
area, Contractor may be required to redo any area, in whole or in part, to
achieve the desired and intended result. This shall be done at the sole
discretion of the City's representative or authorized designee.
38.06 For overseeding purposes, all turf areas shall be fertilized with a
"balanced" fertilizer blend with a minimum guaranteed analysis of fifteen
percent (15%) nitrogen, fifteen percent (15%) phosphorus, and fifteen
percent (15%) potassium at the time of overseeding. This fertilizer
application shall be in addition to all other fertilization requirements as
referred to in this document. Fertilization must occur prior to the initial
irrigation on the seed. Minimum rate: one (1) pound each of actual nitrogen,
phosphorus and potassium per thousand square feet of area covered.
38.07 Seeding shall be done after renovation and prior to fertilization. Seeding
must be done in two (2) perpendicular directions at half the recommended
rate in each direction to ensure even coverage. After seeding and prior to
fertilization, turf is to be mowed at one-fourth inch (1/4"), with grass stubble
debris to remain in place for additional coverage.
38.08 Only Oregon-grown "Blue Tag Certified"seed shall be allowed. Seed must
be a perennial ryegrass blend_ A minimum of two (2) locally-proven grass
varieties and not more than three(3)varieties may be used in.the blend. The
maximum allowable percentage of any single variety within the,blend shall
not exceed fifty percent (50%) of the entire blend.
38.09 To compute seeding rates as required, the PLS method shall be used.
This calculation is based upon determining viable seedlings by multiplying
45 LPP!11
the germination percentage, as stated on the bag tag, by the percentage of
pure seed, as stated on the bag tag, per individual seed lot.
38.10 Rates will vary depending upon the area of application. General turf areas
are median islands, City parks, parkways, and other ornamental lawn areas.
Sports turf areas are baseball and softball fields, soccer fields, and other
athletic fields. An approximate total acreage of each area shall be provided,
although bids are to be based upon a per-thousand-square-foot basis.
38.11 General turf areas shall be seeded at twelve (12) pounds PLS per one
thousand (1,000) square feet. Sports turf areas shall be seeded at fourteen
(14) pounds PLS per one thousand (1,000) square feet.
39. DISEASE / INSECT CONTROL - OPERATION
39.01 All landscaped areas shall be maintained free of disease and all harmful
or undesirable insects that could cause damage to plant materials, including,
but not limited to, trees, shrubs, ground cover and turf. The primary insect
problem in the parks system is one of ant control. It is the City's intent to
control this and any other insect problems by means of organic methods.
Pesticides may only be used with prior approval of the Contract
Administrator. Whenever chemical applications are used, extreme care must
be exercised. No chemicals shall be used in the presence of park patrons,
especially small children.
39.02 The Contract Administrator shall be notified immediately of any disease,
insects or unusual conditions that might develop.
39.03 A disease and pest control program to prevent all common diseases and
pests from causing serious damage shall be provided on an "as needed"
basis for plant materials, including, but not limited to, trees, shrubs, ground
cover and turf. Disease and pest control shall be achieved using materials
and rates recommended by a licensed California pest control advisor.
39.04 All Aleppo pine trees shall be sprayed four (4) times per year at the
direction of the Contract Administrator. The spraying operation shall occurat
night between the hours of 10:00 p.m. and 6:00 a.m. in all locations. All trees
shall be completely sprayed according to the manufacturer's directions.
Trees shall be treated for the control of red spider mites with a mixture of
chemicals, such as Pentac and Morestan. This mixture shall be of the type
that will attack living mites through the use of a miticide and the developing
eggs through the use of an acaricide. The mixture shall also include a
surfactant for improved adhesion and all chemicals shall be applied at the
curative rate recommended by the manufacturer.
40. PLANT MATERIALS - OPERATION
46 ��
40.01 Plant materials shall conform to the requirements of the landscape plan of
the area and to "Horticultural Standards" of the American Association of
Nurserymen as to kind, size, age, etc. Plans of record and specifications
should be consulted to ensure correct identification of species_ Plant material
larger than those specified may be supplied if complying in all other respects.
40.02 Substitutions may be allowed but only with prior written approval by the
Contract Administrator.
40.03 Nomenclature: Plant names used in the landscape plan of the area shall
conform to "Standardized Plant Names"bythe American Joint Committee on
Horticultural Nomenclature. In those cases not covered therein, the custom
of the nursery trade shall be followed.
40.04 Quality:
A. Plants shall be sound, healthy, vigorous, and free from plant disease,
insects and pests or their eggs, and shall have healthy, normal root
systems and comply with all state and local regulations governing these
matters and shall be free from any noxious weeds.
B. All trees shall be measured six inches (6") above the ground surface.
C. Where caliper or other dimensions of any plant material are omitted
from the Plant List, it shall be understood that these plant materials
shall be normal stock for type listed. They must be sturdy enough to
stand safely without staking-
D. Shape and Form: Plant materials shall be symmetrical and/ortypical for
variety and species and conform to measures specified in the Plant
List.
E. All plant materials must be provided from a licensed nursery and shall
be subject to acceptance as to quality by the Contract Administrator.
40.05 Plant Materials Guarantee: All shrubs shall be guaranteed to live and
remain in healthy condition for no less than thirty(30) days from the date of
acceptance of the job by the Contract Administrator.
40.06 Annual Planting: Annual flowers, of a type and size to be specified by the
Contract Administrator, shall be planted twice annually, in October and early
May. The annuals shall be planted at sites according to Operational Mode.
All fall annual planting must be completed priorto Novemberl and all spring .
annual planting must be completed prior to the Memorial Day weekend.
A. Annual planter bed preparation shall consist of the following: removal of
any weed growth or foreign materials; turning of the sail to a depth of
47 �i-107r
six inches (6"") two (2) weeks prior to seasonal planting; amendment
with two (2) cu. ft. soil conditioner per one hundred (100) sq. ft. of a
type approved by the Contract Administrator; incorporation of
amendment and 6-20-20 fertilizer at a rate of thirty(30)pounds per one
thousand (1,000) sq. ft_ into the soil; fine grade and moistening of soil
prior to planting.
B. Prior to seasonal planting, all beds shall be treated with a granular
broad-spectrum fungicide, approved in advance by the Contract
Administrator.
C. Planting of annuals shall consist of placement of annuals into the
prepared beds at a maximum of eight inch (8") spacing, as determined
by variety and at the Contract Administrator's direction. Plants shall be
placed in a predetermined arrangement, firmed into the soil
immediately after removal from flats and watered immediately upon
completion of a reasonable section.
D_ All annuals shall be treated with an anti-desiccant spray prior to
planting.
E. The Contract Administrator shall reject all annual flower materials that
are of the wrong type, undersized, damaged or diseased, overgrown, or
in any way do not reflect a high degree of care. Contractor shall provide
suitable materials upon the direction of the Contract Administrator that
meets with approval.
F. Replacement of annuals that fail to perform, for any reason, may be
required by the Contract Administrator at the Contractors expense.
40.07 Olive Tree S ra in : Olive trees shall be fully treated and retreated, for a
total of two (2) applications, with a fruit-fixing agent (Olive Stop) at the
appropriate time each spring, according to Operational Mode and as
determined by the Contract Administrator.
41. LOCKS AND KEYS
41.01 City has developed a chain-and-lock system for restrooms, gates and
valves/pumps cover boxes. Contractor shall be responsible for purchasing
similar locks upon loss of any City-owned locks. City shall provide Contractor,
on a one-for-one exchange, locks that have been vandalized or are
inoperable.
41.02 Contractor shall provide a chain-and-lock system, at Contractor's
( expense, for trash containers located throughout the parks for the purposes
of securing and limiting the removal or tipping of the containers.
48 C( 317
41.03 Key Control:
A, Contractor shall be responsible for the series of keys assigned to it and
will, in turn, assign these keys to its personnel for use in maintaining
this facility.
B. Contractor shall be held responsible for the proper use and
safekeeping of all keys issued by the City to the Contractor.
C. Contractor shall report all lost or stolen keys to the Contract
Administrator within twenty-four (24) hours of discovery of the loss.
Contractor shall reimburse the City for the cost, as determined by the
Contract Administrator, of re-keying the facility or duplicating additional
keys.
D. Upon termination, cancellation or expiration of this Contract, all keys
received by the Contractor shall be returned to the Contract
Administrator.
E. California law stipulates that it is unlawful for a person to duplicate any
keys without the permission of the owner. The penalty for violation of
law is either six (6) months' imprisonment or a Five Hundred Dollars
($500) fine, or both.
42. SPECIALTY TASKS
42.01 At the request of the Contract Administrator, the following Specialty Tasks
are to be performed, for which Contractor shall be compensated in
accordance with the negotiated hourly rate as shown in its submitted
proposal. Forthose costs not provided for elsewhere, Contractorshall submit
an estimate to the Contract Administrator prior to performing the task.
A_ During special events, Contractor shall pick up and remove all litter
within the special events area.
B. Other work shall include, but not be limited to, assisting during
emergency situations, such as earthquakes, fires and floods, and
miscellaneous landscaping tasks as requested by the Contract
Administrator.
42.02 Labor Requirements to Support Specialty Tasks:
A. Contractor shall be required to provide manpower and equipment as
needed to supply labor in support of City specialty tasks. The number
of laborers required and number of work hours will be determined on an
"as needed" basis. Contractor shall be notified a minimum of forty-eight
(48) hours in advance of all work assignments as to the number of
49 (1(1
workers needed and the estimated hours of service requested.
B. Typically, the type of work performed in these instances is moving of
materials, hauling trash and debris, shoveling, moving and assembling
grandstands, and a variety of other tasks requiring unskilled labor.
C. The City typically requires approximately three thousand (3,000) man
hours per year of this type of work throughout the community. There is
no guarantee as to the actual amount of hours requested annually.
Contractor may be requested to support all or any part thereof of the
total three thousand (3,000) man hours anticipated at the discretion of
the Contract Administrator. All materials, which may be required, other
than transportation vehicles and minor hand tools, will be provided by
the City-
D. The hourly rate to be charged for Specialty Tasks shall be the
"Specialty Tasks Hourly Rate" as proposed in the Schedule of
Compensation, "Parks Total Cost Schedule". The hourly rate to be
charged for Specialty Tasks that are performed on any of the ten (10)
holidays listed below shall be the"Specialty Tasks Holiday Hourly Rate"
as proposed in the Schedule of Compensation, "Parks Total Cost
Schedule".
The"SPECIALTY TASKS HOLIDAY HOURLY RATE"shall be charged
only on the following City observed holidays:
1. New Year's Day - January 1
2. Martin Luther King Jr. Day- 3rd Monday in January
3. Lincoln's Birthday - February 12
4. Presidents' Day - 3`d Monday in February
5. Memorial Day- Last Monday in May
6. Independence Day - July 4
7. Labor Day- 15 Monday in September
8. Veterans Day - November 11
9. Thanksgiving Day - 4'" Thursday in November
10, Christmas Day - December 25
NOTE. When a recognized holiday falls on a Saturday, the
preceding scheduled work day shall be considered the holiday.
When a recognized holiday falls on a Sunday, the following
scheduled work day shall be considered the holiday.
E. If the Contractor fails to provide the required staffing to support special
l events and special projects, the Contractor shall be considered to be in
default and liquidated damages, as provided for in Exhibit "B" shall
apply. The applicable Frequency Schedule shall be Frequency"J."The
ninety(90) day grace period (as defined in Exhibit "B") does not apply.
I
51
EXHIBIT "Bl"
SPECIAL REQUIREMENTS
PARKS
Replace Section 7.7 of the Contract Services Agreement, LIQUIDATED DAMAGES with
the following:
Time is of the essence in the completion of the scope of services and associated
tasks contained herein. Each maintenance task identified herein shows a
frequency of occurrence. These frequencies are identified by a letter, "A"through
"J," and categorized as either"regular," "periodic," or "occasional," as shown on
the schedule below. Tasks A through E are considered regular, tasks F through H
are considered periodic, and tasks I though J are considered occasional.
If an individual task is not performed correctly or within required time lines,
Contractor shall be considered to be in default. Once considered in default,
liquidated damages may be assessed against Contractor on a per-task, site-
specific basis until the default is corrected. The assessment shall be:
A. Fifty Dollars ($50) per occurrence for regular tasks;
B. Two Hundred Fifty Dollars ($250) per occurrence for periodic tasks; and
C. Two Thousand Five Hundred Dollars($2,500) peroccurrence foroccasional
tasks.
In the event of a default after the first ninety (90) days of the contract, the above
liquidated damages shall be assessed for failure to complete any individual task.A
ninety (90) day grace period is permitted to facilitate phasing in of the schedule.
For regular tasks, after the third written notice of violation, damages may be
assessed for all violations thereafter concerning such task, with or without prior
notice of violation. For periodic or occasional tasks, written notice shall be given of
the violation with a)three (3)days to cure for periodic tasks and b)five (5) days to
cure for occasional tasks. Liquidated damages shall be assessed if the default is
not cured in a timely manner as mutually agreed to by both parties. The
assessment will be doubled after eight (8) violations for regular tasks, after three
(3)violations for periodic tasks and after each violation for occasional tasks unless
the violation is waived by the Contract Administrator for good cause. The doubling
applies to the specific task and not the class or category.
Contractor shall not be found in default for regular or periodic level tasks for the
first ninety(90)days of the Contract to allow the Contractor sufficient time to retain
adequate staff and become adjusted to the various job functions and sites within
the city, although Contractor shall be given notice of all violations after Contract
commencement. The ninety (90) day grace period does not apply to occasional
52 C ^� �
tasks at any time during the Contract.
SCHEDULE
FREQUENCY ALLOTTED COMPLETION TIME
"A" Completed Daily, before 10:00 a.m.
"B" Completed Daily, before the close of business
Completed Daily, before the close- of business -
Monday through Friday only
"D" Completed Weekly, before the close of business on
Friday
"E" Completed Bi-Weekly or two (2) times per month
"F" Completed Monthly or twelve (12) times per year
"G" Completed Bi-Monthly or six (6) times per year
"H" Completed Quarterly or four(4) times per year
Completed Bi-Annually or two (2) times per year
Completed Annually or one (1) time per year
If liquidated damages assessed by the City against the Contractor exceed Five
Thousand Dollars($5,000)over any three (3) month period or Ten Thousand Dollars
($10,000) in any fiscal year beginning in July of each year, Contractor shall not be
eligible for a cost-of-living increase (as defined in Section V. Compensation) in the
following fiscal year.
Replace Section 5.3 of the Contract Services Agreement , PERFORMANCE. BOND, with
the following:
Concurrently with execution of this Agreement, Contractor shall deliver to City a
performance bond in the sum of two hundred thousand dollars ($200,000.00) , in
the form provided by the City Clerk, which secures the faithful performance of this
Agreement, unless such requirement is waived by the Contract Officer. The bond
shall contain the original notarized signature of an authorized officer of the surety
and affixed thereto shall be a certified and current copy of his power'of attorney.
( The bond shall be unconditional and remain in force during the entire term of the
Agreement and shall be null and void only if the Contractor promptly and faithfully
performs all terms and conditions of this Agreement.
53 OP/a2
PARICS FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE I UNIT COST SHEET
' {petail}
LOCATION: Desert Health Care District"Wellness" Park
FREQUENCY UNR COST AAtHLIA
FUNbN�XtENTAL TASK SCHEDULE UNIT COST 116111ILTIPLIER COST
Aenfy turf I-BI-Annually I x2 (7' ,
Apply pm-emergent hLrbWdiz-landscape areas H-Quarterly Zpb x4 ILL
Apply pm�mcrgent herbldde-turf Breda J-Annually rd x1
6Ww off vrallis,curbs,gutierr&hardswpe D-Weekly X 52 D
Clean drinking Tountalns A-Daily t x365 5,
Clean parking lots E-Bi-Weekly DD x24 p"
Clean pknlo tables&barbecues 13-pally V, x 3B5
Contra)nulsance posts D-Weekly rj , x 52 d
CulWate beds ❑-Weekly , X 52 b
Empty trash receptacles I Clem lids R ashtrays A-tally x 365
Perdlibo ornamentals&annuals F-Monthly x 12
Fcrlillze turf G-Bi-Monthly 'r D� x s D,DD
Herbicide turf G-Bwonthly X 6
Herbicide Walks&landseapa areas D-Weekly Y j r x E2 •.•hh�,, ��
Maintain sand areaa A-Daily x 265
Maintain l repairimgation - a-Daily D x365
Pickup l romova llttor&debris A-pally x365 "J, on
Plant annuals I-31-Annually ,DQ x 2 'Do
Power edge all areas E-Bl-Weekly x 24
D1I•
Power mew turf D-Weekly d x 52 `I
Power-sting trim all areas D-Weekly ,s'_C x 52
Prune f trim i shape I stake voog D-Weekly r x 52
Bala;/ramcva leaves D-Weakly x 52 ,
Remove grafllu B-Dally r x sea
Romam weeds f rake out laird Inndtcape D•Weakly x 92
RenoviluIeverseedturf J-Annually Ur[b xf �D
Spray Insec5tldes D-Weekly x 52
Spray alive bees
Spray pine trees
Trim hedgrn/shrubs G-skmoothly x 5
Trim all trees I-BI-Annually X 2
Westr down outsidecorridors I pac Sc.•Waysiaround buildings
PAGE TOTAL �J
PAGE TOTAL: y_Z I • ! 1 Q
r
Page 61 of 167
C r)n13
PARK$ FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE I UNIT COST SHEET
(Detail)
LOCATION:PalittLp_rinAs Stadl4m &_Cerritos_I @�r1
FREQUENCY UNIT COST ANNUAL
FUNPAIMENTAL TASK SCHEDULE WNIT COST MULTIFILIER COST
A�hfytu" G-"'-f"?hthly y x6
Apply pre�mergent herbicide-turf areas d-AnrIli y x 1
ftlow off grandstands D-Weekly
Glenn drinking lountalm C-Daily x120
Clew dugouts D-Weekly
Gean ticker rooms As rsquasled
Clean I service restrooms(I $3"'sdelkres) fie requested x 6
Clean I serAns restrmms(center) A.pally X 760
Edge baselines,infield F-Monthly x 12 Q
Pertifim turf P-Monthy x12 pD Tj
Herbicide clay arom G.Ekmonthly x 6
Herbicide turf G-Bilonthly x6 `2
Maintalh baillvlds-ongolrc] E-1 i-Weakly
Maintalh ballFelds-routine C-Daily
Mainmin I mpairin igaSah C-Daily UD x 120
Plckup/remove titter&dabriq C-Daily x 120
Power edge all mess D-Weekly r x 52
Power mow tort (2 tlmeostweek)kly x704
Fawer�tring trim all amas D-Weakly L x 52
Prepam etNedc fields Aa requamd
Remova graft C-Daily x 120 r CT
Renews I ovorseed turf d-Annually p,DD x 1 �D o
Repair home plate ❑-Weekly
Repay infield dirt F-Monthly
Repair pitcher":mound D-Weekly
Repairw rning track F-Monthly
spny inseetiades D-Weakly 7 x 52 ^rj , D D
Trim hrxJgus I shrubs G-HLMorably all x 6
Wash down ouLslde corridors!passageways/around hulldingn F-Monthly r x72-PEE
C �
Wash grandstands E-01 Weekly
PAGE TOTAL pp II/I
PAGE TOTAL• $___Rl
Pagc 60 of 167
PARKS FUNDAMENTAL TASK LIST/FREQUENCY SCHEDULE J UNIT COST SWEET
(DAW11)
LOCATION: Victoria Park
PR.ERUENCY UNIT COST ANNUAL.
FUNDAIMEN(AL TASK SCHEDULE UWCOST MULTIPLIER COST
Aerify turf I-Bi-Annually X 2 D
Apply primn-ergent herbidde,-landscape areas H-quarterly 'I S0 x4 07)
Apply pre-ernergent herbicifti curl areas J-Annually ,OD xt a
Blow off courts
Slow off walla,curbs,gutters&hardsbapa D-Weekly ,p x 52 T
GeandMikingfountains A-Danty x365 a� p
Gean parking lots/trash endoeuros
Clean plglic tables&barbamim a-Daily x 3a5 i7�
Clean playgrounds I maintain sand areas A-Daily x 365
Olean/service restrma B-Daily x 730
Corlbnl nuF.tunca pests D-Weekly r D3 x 92
Cultivate bads O-Weekly I X52 DO
Empty trash receptacles/de on lids&ashtrays A-Daily x 365
ra0za onianisrttals a annuals F-Monthly X 12
Fertilize turf G-131wonthly ,DO x6
morbidde turf G-SI•Monthly i) x e (�i7
Herbicide walks&tandscnpe Areas D-Weekly I X,ram 7 .LZ
Maintain balifrekis-ongoing
Maintain ballfrews-routine
Maintain l repair irrigsWn a-Dally bD x305 5' .Db
Plckup 1 remove litter&Cebriml A-Daily DD x 365 Da
Plant annuals I-BI-Annually DD x 2
Power edge Al areas E-%Wdrkly x24
Powermowturf D-Weekly XS2 D bU
Power-11( mg trim all areas D.Weeny
Prepare athiellctlelda
prune f Min/shape/stake tines b.Weakly x 52 ,OD
Faire/remore leaves D-Weekly ' x 52
Remove graffiti S-Daily m x36-5 I aD
Remove weeds f rake out sand landscapa O-Weekly x 52
Renovate/averaeadlull J-Annually xq Da
SprayInasooddea D-Weekly , x62
spray olhve uses a I . DD
I-Al-Annually 61 X 2 LA
-Foray pihetrees H-quart fly ,D xq 0 r
Trim hedges I shrubs a-SrMonthly a x e b DO
(rim an trees J-Annually X t
Wash down oul lde mnldcm f passageways I around bulldings ❑-Weekly I r�n x 52 a .
Wash off courts
PAGP TOTAL
PAGE TOTAL.,
Page 59 of 167
PARKS FUNDAMENTAL TASK LIST!FREQUENCY SCHEDULE I UNIT COST SHEET
(Detail)
LOCATION: Rut i Hardy Park
FREQUENCY UNIT cc$T ANNUAL
FuNDAIMENTAL TASK FREQUENCYUNIT COST MULTIPI..IER COST
Aerfy turf I-BI-Annually I 150 x2
Apply PM-mmOrgOnt harhididE-landscape anus H-Quprledy s- x4
Apply pre-emergent hertleldc -turf areas J-Annually jprj,Ll� x1
Bknv off oourts D-Weekly �, x52 a j�
Blow Off walks,Curia,gumm&hardmve D-Weekly x 52
Clean drinkingfountairis A-Dolly x305 L. on
Clean parking lots l trash enclosures E-Bi-Weekly x24 305,DD
Clean pienla tables&barbecues B-Daily x 385 ,D
Clean playgrounds r malnraln send areas A-Daily x 165 ,ICJ
Clean!service rescrooins A.Daly x 730
Control nuisance pests D-Wookly (fl s52 q 36, I)p
CL4*mte beds D-Weekly x52
Empty bash mosataclasI deem lids&ashtrays A-Daily 14,7 x 385 DD
Fortifte ornamentak;A annuals F-Monthly 8 x12 ,DD
Fartlllzo turn G-BI-Monthly 9 q , D x 8 ,DD
Herbicide turf G-DI-Monthly All, x fi
Nartlude walks&landscape area. D-Weekly I)Q x 52 s-,
Molntain balllleidS-ongoing
Maintain balfields-routine
Maintain f repair Irrigation B-Dally x 385 'co
plgcup!remove Ilttor&debris A-Daily. ,-�10 x 365 ,0
Plant annuals I-BI-Annually qW ,Do x 2 U0,
Power edge all areas E-Bl Weekly x 24 �p
power mow turf D-Weekly x 52 I ,jpj
Power-ssirg nim all areas D-Weekly x 52
Prapara orhletic flekts
Prune I trim I shape I sLako Limas D-Weekly I x52
Rake I rarr yr iagvoo D-Weekly x 52 .b
Remove graft B-Dally x 365
Remove weads I rake out sand landscape D-Weekly x 52 IS�
Renovate I aysrseed turf J-Annually TD x 1 j �Q
Spray Insecticides D-Weekly x52 Dj
a^pmyclNe trees I-fit-Annually x2 Q,ya
spray One trees
Trim htldgrla/shrubs G-aiWonthly 0,DD x 6
Trim all trees J-Annually x 1 _
Wash dawn out-vide corridors i peasagewayS I around quildirrgs D-Weekly , W 52
Wash off court; B-BFWeekly r x 24 1
PAGE TOTAL 5-
PAGE TOTAL: s-
Page 58 of 167
PARKS FUNDAMENTAL TASK LIST I FREQUENCY SCHEGIULE I UNIT COST SHEET
(Detail)
LOCATION: Palm Springs Dog Park& Municipal Cc-Gen Complex
PREQUIENcY UNIT COST ANNUAL
FUNOwMEH ED
rALTASK SCHEDULE MULTIPLIER MULTIPLIER COST
Aedfy,turf H-4uercorly 7 j x 4
Apply preemergent harhldde-landscaper arras H-quarterly ,jJD x4
Apply pya-emergent herbidde,-turf areas J-Annually I rj DD x1 <,1a
Blow off courts
Blow offwakr~,curbs,gutters&harrlacapa A-Daily 3q,
cram drinklntl iauotains A-Daily , D x3fSon
Clean parkmg Iota I trawl enclosures E-BI-Weekly ]r x 24 ]r D
Clean picnic tables&barhaoues 0-Weekly x 52 L)
Clean playgroundsl maintain sand areas
Clean Iservice re_atrooroa
Carrhd nulsonco posts D-Wacky X 52 D
Cultivate beds
Empty trash mceptircles I cle,An lids&ashtrays A-Daly ,b() x 355 �)
Fer6llzo amamentals&annwds F-Monthly , x12 , DQ
Fertilize turf f-Monthly x 12 Q
Herblclde turf G-Bl-Monthly , xe a ,DL7
Herblelde walka&landscape snx,3s t
x 52 _ r Do
Malntaln laaY*Ids-ongoing
Mnintan balllields-routine
Maintain Impair Irrigation x 365 ,DD
pigfuplferrrove litter , L x365
Plant annuals
Power adga all areas eey ,L� x 24
Power mow tuff (twice eweekly)
ekly x 704 aD
q�3D•
Poww-mrirg tdm all areas D-Weakly t" x 52
Pmparc athletic fields
Prune I tam!shape I shake treas D-Weekly x 52 r D
Rahn I remove leaves D-Weekly x 52 14, D
Remove 9TSM11 B-Daly , J� x 385
Rameve weeds I rake out Wnd landscape D-Weeky 'JJ x 52
Renovate I overseed turf J-Annualy r x 1
Stray Inaectickdes D-Weakly x 52
Spray olive trees I.BI-Annurgly '� x 2 1 116, D T
SprnY pine trees
Trim hedges I shrubs r-Monthly x 12 D
Trim all trees J-Annually x 1
Waoh down outside corridor;I pacrmgmays I around building,
Wash ofcourfs
PAGE TOTAL r �(
PAGE TOTAL-
Page 57 of 167
PARKS FUNDAMENTAL,TASK LIST I FREQUENCY SCHEDULE I UNIT COST SHEET
(Detail)
LOCATION: Frances SGgve�s Park
FtrNDAIMENTAL TASK FREQU1=NCY l7NR COST UNIT COST ANNUAL
SCHWULE MULTIPUFR COST
Aerify turf I-Bi-Ahnually SD x 2 D D�
Apply Preamergent hayNcide,-landscape areas H-Ruanedy x 4 0q,en
Apply pre,emergent herblolft-tuft areas J-Annually x1 ,
Now off Courts
Blow off Walks,cufb8,gliftra&hardscaps D-Weekly ,u R 52
Clean ddrddng fountslns
Clean parking lots I trash anCl s ms E-BI-Weekly xz
Clean picnic tables&barbecues
Clean playgroundsI rnaintein aand areas
Clean I service m&hmms
Control nulnrcn poets D-Wonldy x 52
Cultvate hods ❑•Weely Ll Lill x 52
empty trash receptacles dean lids 8,as111ray3 A-Daily 2 x ass 1.
Fertllhp ofnamenWo A annulus F•Monthly ' x 12
Fen@xoturf G-Bl-Monthly x9
HoMirldcturr G-al-Monthly 5 ,5p x6 .DD
HerOldds walks d landscape areas D-Weekly x 52
Malntaln ball lolds•ongoing
Maintain balMelds-routlnn
Malntaln Impair inigatm B-Daily x 365
Flokup I remove Uttar&debHlr A-Dally , x 365 L1,co
Plant annuals I-Bi-Annually ,C� x2 D�
Power edge an areas E-BI-Neely x 24 ba
Powerm turf
❑-Weever ,7 b x 52 T�
Porter-stdrg trim all arees D-Weekly LLLL x 52 ,Da
Propane athletic fields
Prune I trim(shape I staltu twos O-Weekly • `7 x 52 pa
Rake I renrove leaves D-Weekly x S2 b�
Rarr ove gralfrtl B-Daily x 36$
' ,D
Remove weeds I rake out sand landscape D-weekly x 52
Renuvat'e I QWMeed turf J-Annually I 'D At
Spmy inseoHddes D-Weekly x 52 ,
Spray olive trees I-Bi-Annually ..5 x 2
Spray One trees
Trim hedgaS/shrubs G-euMorghly ,:5D x6
THm all trees J-Annually x 1
Wash dorm outside corridors I paasageways I around buildings D-Weekly
Wash off Calrts
PAGE TOTAL
PAGE TOTAL,: S
Page 56 of 167
PARKS FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE!UNIT COST SHEET
(Detail)
LOCATION:Desert Niahia Windbrnak
FUNWAIIENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL
SCHEDULE MULTIPLIER COST
Aedty turf
Apply pre-emergent herbicide-Iondxape areas
Apply pre,amargant hdrhleide-turf areas
Blow off courts
prow off walla,durpa,g4ttera A hardmbepa
Clam drinlinpfountalrnl — - .. . -- ----. .
Clean parlong lots
Clean Omic tables&twrba uea
Clean playgrounds I maintaln sand aman
Clean/ser&o restroo :
Control riulmrioe pews
Cultivate beds
Empty brash r rceptaclas I d can lids&ashtrays
Fertilize omamentals&annuals
Fertilize turf
Herbicide turf
1•Ierblcrde walls d,landsd5pu areas
irrigate(mralally) F-Monthly /J , � x12 .3 , DD
Maintain haltfiekd-ongoing �w�•
Maintain balifields-routine
Maintain I repair irrigation
Pickup l remove litter E deblfe P-Monthly (� ,� x't2 ADD
Plant annuals
Povmr gage all areas
Power rpow turf
Power—atring trim all areas
Prepare atnletio fields
Prune 1 Uim 1 shape/stake Imea
Rake I remove Ianws
Remmr¢graft)
Remove weeds I rakd out sand landscape
Renwnte I ovarsaed turf
Spray ineecdcides
Spray Oliva trees
Spray Pine Press
Trim hedges I shrubs HArinually
, R
Trim all Noes
Wash down cutalde=nldom I passageways I arouN buildings
Wash dR courts
PAGE TOTAL �r,
PAGETOTAL: $ 1 r D�
Page 55 of 167
PARKS; FUNDAMENTAL TASK LIST/FREQUENcX SCHEDULE I UNIT COST SHEET
(Detail)
LOCATION:" DesignF11ahland Park
FUNDAIMEKTAL TASK FREQUENCY UNITCOST UNIT COST ANNUAL
SCHEDULE MULTIPUER COST
AaAfy turf I-Bi-Annually g s x 2 1/IIp I , b
Apply pra,emergent herbicide-landscape areas H-Ouorterly x4 I1 • �D
Apply preemargent heMlCido-turf areas J-Annually , d x1 I iA
Blow off courts D-Weekly �, x52
Blow off walks,curba,gutters&hardi; ape D-Weakly x 52 3 1, �U
Clean drinking fountalrec A-Daily I , � x365 177,0
Clean parking lots i trash enclosures F-Si-Weekly g x 24 R,
Clean picnic tables&parIbmies B-Pally x 365
Clean playgrounds/nairvlain sand Dross A-Daily x 305
Cean/,cMca m8mx s
Control nuisance pests D-Weakly
Culfl ate beds D-Weekly x 52 ,
Empty trash receptacles I CID an lids&ashtrays A-Daily , x 365
Fartll lza ornamentals&annu;gs F-Monthly x 12 Im
Fertilize turf Q-BlV anthly , x 6 9 F.
rlamicidewrr Q-BI-Monthly q xs I DD
I•Ierbicide walks&landscape areas D-Weekly wi x 52
Maintain batllulda-ongoing E 137-Weakly
Maintaln ball5slda-routine C-Daily
Maintain/mpair Inlgailon B-Daily 3 , x 365
Pickup 1 remove litter&dchdi; A-Daily 9x 365
plant annuals I-Bl-Armually -16)�.50 x 2 1 , DO
Power edge all areas E-si Weekly x 24 1,5.5q,6D
Power maw turf D-Wookly x 52 553 ,
Pcwer-sitinq him all areas D-Weekly x 52 y y b
Prepare alhlatic 9clds C-Daily
Prune I trim I shape!stake traps D-Weekly
Flake 1 remove;naves D-Weekly x 52 9 a
Remove gmffi i B-Daily x 3s$ ,
Remove weeds f rake ouk sand landarape D-Wockly x 52 _LLLi a
Renovate 1 averseed turf J-Annually x 7 ,QD
Spray insecygdas D-Weekly x 52
spray Dllvetraae I-BI-Annually l�' ,$,� x2
spray piec trees H-Quarterly , x 4
Trim hedges/shrubs Q-Bi-blowy 4 (5 x6 ,co
Trim an trans J-Annually x 1
Wash down outside corddcm 1 pasangvways 1 around buildings D-Weekly (' x$2 qo -001
Wash aff courts E-BI-Weakly I , a x 24 9 ,
op
PAGIZ TOTAL q -
PAGE TOTAL $ frj [ US
Page 54 of 167
PARKS FUNDAMENTAL TASK LIST!FREQUENCY SCHEDULE/UNIT COST SHEET
(Datrlll)
LOCATION: DelYlluth Park
FUNDAIAENTAL TASK FRPQUENCY UNIT COST UNIT COST ANNUAL
SCHEDUILE MULTIPLIER COST
Wpt�meTgant
I-N-Annually '� ,jkJ x2 7,QC
m2i9ant her biddo-landscape areas li-Qugrtarly OD xA:rgent herbicide-turf areas J-Annually DD x1rts D-Weekly g x52
lks,curba,guitars&hardscapa D-Weekly Qj x 52ing founfalns A-Daily L� , x365 La pD
Clean parking lots 1 trash endgsures E-al-Wrinkly DD x 24
Clean picnlg tables&barbocuel B-Daily x 365 7 I , CC
Clean playgrounds malntain sand areas A-Dally x 365 DD
Clepn!serNce r,at env A-Daily x 730
Control nuisance poets D-Weakly rs� x 52
Cults ru beds b-Weekly C� x 52 , Da
Empty trash receptacles!clean IWs&vahtrays A-Daily x 365
FerdSze onnornanrals&arnnuols F-Monthly q ,pD x 12 D'b
Fertlllxo turf G-Ell-Monthly I .Qa X 6
,DD
Hatimelq turf Q3 "anth(y Op X 6 L ,�
Hart;Iddo walks A latndacapa Areas D-WAakly ,S x 52 ,Zpj
Malntaln balfflalds,angaing 6bWackly
Maintain balMekls-raufirte C-Daily
Malntaln I repair inigallcrl B-Dally ,FxJ x365 l).'01
Plckup l tanrove litter&debotj A-Daily 7 x904
Plant annuals I-BI-Annually 7j, !'� x2
Power edge all areas E-61-Wookly I ,a�j x 24 D
power mow baittrelds D-Weekly x 104
(2 dmes7week) _ ' .3
Pawermgw mrf O-Weekly qQ x 52
Powcr tang trim all areas D-Weekly 4 , b D x S2 bD
Prepare athletic fleN3 C-Daily
Prune I him(shape/stake Mms D Weekly 4 x 52 7. 10
Rako I remove leaves D-Weekly x,52 7
Remove gralRli B-Daily x 365
Remava wends I rake out sand landscape D-Weekly r
y � ,SD x,r� L -
Renovatef overseed turf J-Annually r x 1 7
Spray Irsegur[des ❑-Weekly CI x 52
l i
Spray olive ices 1-61-Annually Qd x 2
Spray pine trees H-quarterly D x 4
Trim hedges i shrubs G-M-Monthly Dk X 6
Trlm all hens J-Annually x 1
Wash dawn outside oorrid0ts I Passageways I around buildings ❑-Weekly , X 52 I �r
Wadli of(courts E-Bi-Weekly bD x 24
PAGE TOTALAmnim
II !
PAGE TOTAL, 5 1 U O
Page 53 of 167
PARKS FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE I UNIT COST SHEET
(Detail)
LOCATION: Ba gLa Park
f~MQUENCY UNIT Co4T ANNUAL
FUNDAMENTAL TASK SCHEDULE UNIT COST MULT119.IE11 COST
Aa*hirf I-BI-MAtrally 111) x2
APWY pneemergent herbicida-landscape arras H-QuancdY I -So xa ,ZJZ)
AWY Pre-emargentherblcide-turf areas J-Annually g ,� xi
Blow of courts D-Weakly , `j x52 �q, I
Blow off walks,curbs,gutters&hartscapa D-Weekly , x52 D
Clean ddWftg fountains A-Daily 4 x365 r DD
clean parking lotal trash endasures
Crean picnic tables&barbecues B-Daily , ) x3B5 i00
Clean playgrounds I rnaintail nand amax A-Dairy r x X- 5 Q
Clean 1 service n�snams
Control nuisance pests D-Weekly x 52 , a
Cull&ate beds rl-Woolly x52 D
Empty bash recaptactes I chart lid&S ashbWs A-Daily x 365 ,QD
Feribze ranamentala&annuals F-Monthly x 12 cl
Fertilize Lull G-awonthly x6 OD
Herbldde Mrf 0-swonthly x 9 lob
Herbicide walks.&landscape areas ❑-Weekly x52
Maintain ballfields-orguirg
MNntaln ludltiolds-routine
-.�--.. Maintain l rgmlr lnlgatfan B-Daily k365
Fidaip I remove liaaf&doblis A-Dolly , k 365
Plantannuala I-BI-Annually ) ,S-fl x2
pawaradge all rrmq E-HI-Weakly r7� x24
Pcw or mow turf ❑-Weekly ,Dr] x52 Q
Powersbfng trim all areas D-Weekly x52 ,D
Prepare elltlatic flelds
Prune I elm I straps I stake Intes D-Weekly x 52
Rake I mmove leaves D.Waekiy !c 52 ,
Rernn a graifip 6-Daily I x 385 ,]
Remove vreeds i rake out sand landscape D-Wculdy x 52 >' r Dv
Renovate l averseed turf J-Annually ,a� x 1 D1 D
5preyinseetiadas D-Weekly x52
Spray olive intros 1-B1 Anncelly r x2 r D
Spray pirio"W H-Quarterly x4
Trim hwlges I shrubs G-BI-Monody x ti
Trim all trees J-Annually x 1
Wash down oumide mwidwrg passageways l around buildht{p
Wash off courts E-ai Weekly x 24 .
PAGE TOTAL
PAGE TOTAL; S_ L k I a�r O b
Page 52 of 167
OP1521
PARKS FUNDAMENTAL TASK LIST/FREQUENCY SCHEDULE/UNIT COST SHEET
(Detail)
LOCATION: Sunrise Plaza
FUNDAMENTAL,TASK FREQUENCY UNIT COST UNIT COST ANNUAL.
SCHEDULE MUNIIPI-WR COST
Ae*turf I-Bi-Annually 5 ,Df7 x2 L ,6D
Applypre Mrgant harbldds-landscape areas H-Quartany $ 00 x 4 3 5 D ,
Apply pre-emergard hurbldde-surf areas Jl Annually ,00 x1 �U6
slow offccurta D-Weekly a ,`I9 x52 I, fl�g,00
Blois off walks,curhs,gutferi&hardxape D-Weakly a,L)q x 52 1 I b q -0D
C1911n drinking fauntalns A-Daily aQ x366
Clean panting lots I hash encksures E-MI-Weekly I Ll b 1`l x 24
Chun plmictables a barlxxues 6-pally I I x365
Clean play{lrourxls I maintain sand areas A-Daily (p ,L)I x 365
,'Q�itoxFieMp� -
a--gaily-Control nulsanve pests D-Weekly x 52
Culavate beds O-Wuoldy x w
Empty trash Temptsciesl cham Ws&:.x1llrays A-Daily , 7 x3B5
F"kza orrvmvntaI5 A annuals F-Monthly 133 X 12
Fittl6tm lie G-B4.lonthty , 33 x G .J D
ikmbkd&lftrt o.Di-Monthly ,67 xe 3508 ,a�
Herbicide walks&landscW5 omazi D-Weekly x 52
Melntaln beRgalds-ongoing
Maintain pallHelds-routine
MdntatnI repair Irrigation - B-Daily r x365 ,
Pickup I remove abet A debt K A-Daily �, x365
Plant annuals I-$~Annually 5$ ,SD x2
Power edge all areas E-BI-weekly I ,4 x 24 023 DG
Power nlow turf D-Weekly 53 ,65 x52
Power-Wng him all areas D-We" I x52 5r Y6,LYj
Pnepate athletic 1lslds
Prune I t7m I shape I stake trvcu D-Wankly
Rats 1 remove loves D-Weekly x 52 OD
Rana gram a-Daily p x365 II17-r, OL'�
Rarmis weeds I rakd outsand landscape D-Weekly 4 x 52 Q
Rerpvntd/omsesdturf J-Annually 4 7. x1 Y OD
spray lnescllddds D-Waddy ' .� x52 a3
spaydlhrtl lass I-Br-Amualy x2 5, 1;�3.IOD
Spraypin&t6as H-Quarterly ,7� x4 ',GO
Trim hedgac I sfirubs p-DWonthly 9,007 x e
Trim all tees J-Annually x 1
Wash down outside mrndora I passageways I otouod huildinge ❑-Wu" X 52 I D
Wash ofmurts I E-BI-Weakly L X 24
PAGE TOTAL,
PAGE TOTAL: S_J
Page 51 of 167
06/09/11T 16:15 FAX 700 32a $279 P5,Cl8ODTION ¢10g3
i
ff PARK$TOTAL COST Sr WEDULE
I ' FDR
PARKS LANDSCAPE MAINTENANCE 96MC�2
RsepondiN7 t3 Requaet for Proposals No.M5436 CnN Pffiicc Landscape Mairrtenarm Services in ihn cay of Patin
`{J gent$1ba�a FrWow propmas and sus In pWorm 11,E mAnt4mmm servtaas ki land inner 3na
is awordoco wllh M mpacillcatiolrs. MO Mi pmvidefha speed zerwiras O various lowliane wllhln lheCRY
of Palm Spi7hgs,and wjI=ceptas ial poWneM tM lbguwk p nmpunts
UNIT OMFS FOR INMQUAL TASKS MUST BE IDENTl>M ON THE FOLLOWING PAGES'(p-51 danugll
p. 61) EMATFD `PARKS FUNDAMENTAL TASK LISTFPREOUENCY SCHEDULE/ UNIT 0= wizcr.
TOTAL ANNUAL CDST FOR EACH PARK MUST BE ENTUMD AT THE BDTTQM OF EACH UNl7 COST
8HEL-•. ALL PARK&ANNUAL.COSTS MU51-THEN SE TOTALED TOLE F• R AND INDICATED ON THr5
PAGE AS IMIR 70TAL ANIMAL COST.
Total Annuat Coat
jI J Total Aamjrj Cast, ALL Ps". Landscape)mkdmsma S' 1)Z
SPECdALn'TWS,HOUMM PATE $ L't PERMpNZ
I SPCMALt3'f TASTES,HOLIRAY HOURLY RATE 5 2pj. f pjlq UFL•
PAYMENTS POR ALL RECULV,RCUT(NE WORK WILL BE HAVE FROM ACCEPTABLE INVOICES ON A
/ MONTHLY OASIS fTMAL ANNUAL CO T umDED isY q. SPE0MTY TASKS/N0M-Rl7UTlNE wwK
` WILL BE.MWCIC;W AtM,RAID SltPERATELY FRl7M ApGEPTASLLz INVOICES SUSMi77ED WMIIN 72
r�l HOUA5 FMLOMM6 THE WMPLETION OV THE TASK
L f TOTALANpM& eW—:,
111 FwUW ILmP Sun Oft
' •4^ �i.
Acg fn rran'e�l .
I cam,-�L l-} •��.5.� ���� wL��� -._ � �. lr = IJ��IVC�C>h(,d4 CF�IF=Iy���''��`.�
t�-mda uFAtru�on2ngRep�atur+f74�a}
&
02Vs0 of 167 C P,,54�
E0 ��Jbd 3dt1,7QhR1'I $1NHNON3W EE�r�5LL09L 'bT�B� L06ZItt/9ta
inerchants
landscape services, inc.
Tune 11, 2007
Vicki Oltean
CITY OF PALM SPRINGS
401 S. Pavilion Way
Palm Springs, CA. 92262
Dear Ms. 01tean,
Attached please find Merchants Landscape Services revised parks fundamental task
list/frequency schedule/unit cost sheets.
As per the City's request, we have deleted the costs for annual tree trimming. Wlxen the
City decides to again trim the trees we would estimate the cost as not to exceed
$110,000,00 with the possibility of increasing the interval between tnmmings,we have
attempted to antiicipate the added costs.
We look forwarii to our July 1"start date for the park maintenance contract. Should you
have any questions or need further information, please do not hesitate to give us a call.
Sincerely,
Mark Brower
President
I OV)C" Casi F(iinger , venue • Santa Ant • CA 92705 • Tel (800) 6454881 + Fax (714) 972-3185
CAI¢' 1L51ili
EXHIBIT "Cl"
SCHEDULE OF COMPENSATION
PARKS LANDSCAPE MAINTENANCE SERVICES
Contractor proposes and agrees to perform the maintenance services in good order and in
accordance with the Scope of Services and detailed specifications. Contractor will provide the
specified services at various locations within the City of Palm Springs and accept as full payment
the following amounts:
PARK ANNUALCOST
Sunrise Plaza $140,108
Baristo Park $ 5,126
DeMuth Park $232,106
Desert Highland Park $ 63,905
Desert Highland Windbreak $ 6,184
Frances Stevens Park $ 13,494
Dog Park & Co-Gen Complex $ 5,654
Ruth Hardy Park $ 78,055
Victoria Park $ 28,350
Palm Springs Stadium & Cerritos Field $ 8,094
Wellness Park $ 21,798
Grand Total Annual Cost, ALL Parks, Landscape Maintenance $ 602,874
Compensation for parks maintenance services provided by Contractor shall be made on a monthly
basis (total annual cost divided by 12) based upon receipt of acceptable invoices.
Unit costs for individual tasks are identified on the attached pages. Total annual cost for each park
is at the bottom of each unit cost sheet.
Compensation for specialty tasks, both known and unknown, planned and unplanned, shall be
billed separately per specialty task and submitted within seventy-two (72) hours following the
conclusion of the task. Pricing for specialty tasks will be based upon the following hourly rates:
SPECIALTY TASKS, HOURLY RATE $19.00 PER HOUR
SPECIALTY TASKS, HOLIDAY HOURLY RATE $38.00 PER HOUR
Annual CPI Adjustments: Depending upon performance based on criteria set forth in Exhibit
"B1," Liquidated Damages, Contractor's compensation may be adjusted annually each year in
July, beginning in the year 2008. Annual cost-of-living adjustments, if earned, shall be based on
the Consumer Price Index (CPI-W) — Urban Wage Earners and Clerical Workers, for Los.
Angeles-Riverside-Orange County, CA for the previous year ending in December.
EXHIBIT "D1"
SCHEDULE OF PERFORMANCE
TERM: The term of this Contract shall be fortwo(2)years with two (2)additional (2)-yearoptions,
renewable at the discretion of the City Manager and mutual consent of the Contractor.
FUNDAMENTAL TASK LIST / FREQUENCY SCHEDULE
FREQUENCY ALLOTTED COMPLETION TIME
"A" Completed Daily, before 10:00 a.m.
"B" Completed Daily, before the close of business
"C" Completed Daily, before the close of business -
Monday through Friday only
"D" Completed Weekly, before the close of business on Friday
"E" Completed Bi-Weekly or two (2) times per month
"F" Completed Monthly or twelve (12) times per year
"G" Completed Bi-Monthly or six (6) times per year
"H" Completed Quarterly or four (4) times per year
"I" Completed Bi-Annually or two (2) times per year
"J" Completed or one (1) time per year