HomeMy WebLinkAbout5/16/2007 - STAFF REPORTS - 2.E. oFpALM SA4
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CITY COUNCIL STAFF REPORT
DATE: May 16, 2007 CONSENT AGENDA
Subject: PURCHASE OF IRRIGATION AND LIGHTING CONTROL
SYSTEM FOR DEMUTH PARK
From. David H. Ready, City Manager
Initiated by: Parks and Recreation and Public Works/Facilities Departments
SUMMARY
The purchase of the new Motorola irrigation and lighting system will replace the
existing antiquated system at DeMuth Park with an automated system that will
allow better water utilization and timing of the lighting to directly correspond to
users while reducing operating costs. This new system is the first phase of
upgrading the city-wide facilities for water and utility conservation.
RECOMMENDATION:
1) Adopt Minute Order No. approving the purchase of a Motorola
irrigation and lighting control system for DeMuth Park from CIS Irrigation,
Inc. in an amount not to exceed $43,836.00.
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
City irrigation and lighting facilities are in need of replacement. In response to
current trends in water and power efficiency, new controlling systems have been
developed that provide automated systems that assist with conservation.
Motorola has become the tested leader in the provision of automated systems
that can coordinate city-wide functions, including irrigation, lighting, as well as
many other functions. Staff has researched the Motorola system, already used in
Item 2 . E .
City Council Staff Report
May 16, 2007— Page 2
Irrigation and Lighting Control
several other communities, and recommends the purchase of the first phase of
software and equipment that will allow the City to begin the upgrade of all
facilities over time.
The purchase of this first-phase system includes the operating system and
software along with new controllers to be installed at DeMuth Park. With the
purchase of this initial system, new areas can be added as funding is available
and will allow coordinated irrigation and lighting control at DeMuth Park this year.
It is intended that this new system will assist in reducing long-term operating
costs through water conservation and correlating the powering of lights directly to
the times needed.
Section 7.09.010 of the Municipal Code provides that the City Council may
authorize the acquisition of supplies, equipment or services through a joint
powers or other cooperative purchasing program with a public entity or
association of public agencies. The Procurement Division extensively researched
cooperative purchase opportunities for the Motorola system and found that the
City of Beverly Hills recently conducted a formal competitive process which
resulted in an award to CIS Irrigation, Inc. of San Diego for the same system.
The Beverly Hills installation in Roxbury Park has now been successfully
completed to the satisfaction of their agency. Pursuant to the requirements of
Section 7.09.010, the Procurement Manager has determined that utilization of
the City of Beverly Hills formal bid process No. 06-14 and resulting award and
purchase order 06203509 to CIS Irrigation, Inc. is acceptable and will adequately
protect the public interest in that the total cost of the equipment and installation is
likely to be equal to or less than what could be obtained through an independent
City competitive process.
FISCAL IMPACT' IFinance Director Review'
Funding for this project is available with capital funds in Account 261-2493-61523
(Park Improvements, Computer Irrigation/Lighting) and Account 261-1395-54031
(City Facility Improvements, Billing Meters — Cogen).
David J. Barakian Tr L. Butzl
Director of Public Works A i tant Cit ager
SharonAeider David H. Ready, City ager
Director of Parks and Recreation
Attachment: Minute Order
P512
MINUTE ORDER NO.
APPROVING THE PURCHASE OF A MOTOROLA
IRRIGATION AND LIGHTING CONTROL SYSTEM
FOR DEMUTH PARK FROM CIS IRRIGATION, INC.
IN AN AMOUNT NOT TO EXCEED $43,836.00.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order, approving the purchase of a Motorola irrigation and lighting
control system for DeMuth Park from CIS Irrigation, Inc. in an amount not to
exceed $43,836.00, was adopted by the City Council of the City of Palm Springs,
California, in a meeting thereof held on the 16th day of May, 2007.
James Thompson, City Clerk