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_ City Council.Staff Report
MAY 2, 2007 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID THE GOLF CLUB DRIVE CULVERT
RECONSTRUCTION, CITY PROJECT NO. 05-18
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department has prepared construction documents
for the repair of the Golf Club Drive culvert crossing at the Palm Canyon Wash. The
construction documents (Plans, Specifications and Estimate) are complete and, in
accordance with 7.03.040 of the Procurement and Contracting Code the Council is
required to approve and adopt plans, specifications and working details, and authorize
the bid request for all public projects in excess of $100,000. Approval of this project will
allow staff to proceed with this public project, with an estimated cost of approximately
$330,000.
RECOMMENDATION:
1) Adopt Minute Order No. , "Approving the plans, specifications and working
details for the Golf Club Drive Culvert Reconstruction, City Project 05-18, and
authorizing staff to advertise and solicit bids."
STAFF ANALYSIS:
In December 2004 and January 2005, significant winter storms caused substantial
flooding and damage throughout the Coachella Valley. On several occasions, Golf Club
Drive at the Palm Canyon Wash was closed to traffic due to damage and debris flows.
On February 4, 2005, President Bush declared a major disaster for the State of
California, determining that the damage in certain areas of the State of California,
including Riverside County, resulting from severe storms, flooding, debris flaws, and
mudslides on December 27, 2004, through January 11, 2005, was of sufficient severity
and magnitude to warrant a major disaster declaration. The President's declaration was
necessary for local agencies to receive Emergency Relief (ER) federal-aid funds.
ITEM NO.
City Council Staff Report
May 2, 2007- Page 2
Golf Club Drive Culvert Reconstruction (CP 05-18)
The Engineering Department was successful in applying through FEMA for ER federal-
aid funds to restore the existing Golf Club Drive culvert crossing, including betterment
by way of increasing the number and size of the culverts at the crossing. The existing
culvert crossing had only three, 18 inch diameter culverts, allowing very little capacity
for carrying stormwater runoff under the roadway as compared to the other culvert
crossings at El Cielo Road and Farrell Drive. The improved culvert crossing will have
nine, 29 inch by 42 inch arch culverts at the low water crossing, with ER federal-aid
funds providing 88.53% of the cost for the improved facility.
The plans and specifications have been prepared by Department staff, and are ready
for Council approval and the subsequent advertisement for construction bids. Section
7,03.040 of the Procurement and Contracting Code requires that for public projects in
excess of $100,000 Council approve and adopt the plans, specifications and working
details, and authorize staff to advertise for construction bids. The Engineer's Estimate
is $330,000. Approval of the recommended action will allow staff to proceed with
bidding of this project, with a tentative bid opening date of June 5, 2007, and an award
date of June 20, 2007,
FISCAL IMPACT:
This project is funded with Emergency Relief (ER) federal-aid funds, with 88.53% of the
project costs covered by ER funding established in account 261-4491-50254, and the
11.47% local match covered by Traffic Congestion Relief Funds established in account
133-4298-50248.
David J. Barakian Thomas J. Wils n
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, City a r
ATTACHMENTS:
1 Minute Order
L� 32
MINUTE ORDER NO.
APPROVING THE PLANS, SPECIFICATIONS AND
WORKING DETAILS FOR THE GOLF CLUB DRIVE
CULVERT RECONSTRUCTION, CITY PROJECT
NO, 05-18, AND AUTHORIZING STAFF TO
ADVERTISE AND SOLICIT BIDS
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order Approving the plans, specifications and working details for the
Golf Club Drive Culvert Reconstruction, City Project No. 05-18, and authorizing
staff to advertise and solicit bids, was adopted by the City Council of the City of
Palm Springs, California, in a meeting thereof held on the 2nd day of May, 2007.
James Thompson, City Clerk