HomeMy WebLinkAbout3/21/2007 - STAFF REPORTS - 2.E. �4ALM SA
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CITY COUNCIL STAFF REPORT
DATE: March 21, 2007 CONSENT AGENDA
SUBJECT: APPROVE PURCHASE OF SEATING AND TABLES FOR NEW
REGIONAL JET HOLD-ROOM BUILDING AT AIRPORT.
FROM: David H. Ready, City Manager
BY: Allen Smoot, Airport Construction Administrator
SUMMARY
This action would be to approve the purchase of seating and tables for the new
Regional Jet Hold-room at the airport in an amount not to exceed $300,000.
RECOMMENDATION:
1. Adopt Minute Order No. , awarding RFP 07-07 to G/M Business Interiors for
the purchase, delivery and installation of new "Herman Miller Eames Tandem
Sling" seating and tables at the airport Regional Jet Hold-room in an amount not-
to-exceed $300,000.
STAFF ANALYSIS:
The Procurement & Contracting Division prepared RFP 07-07 for the formal solicitation
of proposals from qualified furniture vendors to furnish, deliver, and install new seating
and tables for the Regional Jet Hold-room building. The notice was sent to 18 potential
vendors, advertised on the AAAE website, and posted to the City's website. Proposals
were received from the following 8 vendors: Thompson (Kusch), OMK, BKM
(Steelcase), IMAT, SNW (Zenky), KI (Gate One), G&M (Herman-Miller "Eames") and
Arconas (Flyaway). An evaluation committee consisting of members from the City
Council, Airport Commission, Gensler (architect), Airport staff, and the Airport
Construction Administrator evaluated all 8 of the proposals received against the
following criteria: background/qualifications, product design/quality/specification
compliance, references, and price.
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City Council Staff Report
(March 21, 2007) -- Page 2
(Seating and Tables for RJ Terminal
Based on their initial evaluation, the committee narrowed the field of 8 down to 2
finalists and invited G&M (Herman-Miller "Eames") and Arconas ("Flyaway") to come to
Palm Springs for an interview and present samples of their product line. The
committee then conducted their final evaluation and is recommending award to G/M
Business Interiors, the highest ranked offeror, in an amount not to exceed $300,000 for
the purchase, delivery and installation of the new "Herman Miller Eames Tandem Sling"
seating and tables in the Regional Jet Hold-room building. The final selection came
down to the fact that one firm offered a 12 year warranty and the other a 5 year
warranty. One firm offered service and parts from Riverside , California while the other
would provide it from Canada. The selection committee opted for the longer warranty
and shorter service distance. The selected seat costs approximately $780 each and as
such the total bid amount for 400 seats and 30 tables was $338,239.85, exceeding the
budget. The not-to-exceed amount $300,000 will be finalized with the vendor upon
approval of the final seat and table count per the architect's approved floor plan layout.
The final number of seats will be reduced to bring the total price within the not-to-
exceed amount. The reason the selection committee believes the amount of seating can
be reduced is that the facility will not reach full capacity for several years and when it
does, additional seating can be purchased then. The final total cost will include all labor,
equipment, materials and services necessary to furnish, deliver and install the furniture.
FISCAL IMPACT: IFinance Director Review:
The funding needed for this project, $300,000, $150,000 is budgeted in the current year
capital budget 415-6500-56072 (FF&E New Hold-room) and $150,000 is proposed in
the 07-08 budget
Al Smoot, Airport Construction Administrator David H. Ready —' anager
Attachment : Minute Order
City Council Staff Report
(March 21, 2007) -- Page 3
(Seating and Tables for RJ Terminal
MINUTE ORDER NO.
AWARD RFP 07-07 TO G/M BUSINESS INTERIORS
FOR THE PURCHASE, DELIVERY, AND
INSTALLATION OF NEW "HERMAN MILLER
EAMES TANDEM SLING" SEATING AND TABLES
AT THE AIRPORT REGIONAL JET TERMINAL IN
AN AMOUNT NOT-TO-EXCEED $300,000.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this
Minute Order awarding RFP 07-07 to G/M Business Interiors for the purchase,
delivery, and installation of new "Herman Miller Eames Tandem Sling" seating and
tables at the airport Regional Jet Terminal in an amount not-to-exceed $300,000,
was adopted by the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 21st day of March 2007.
James Thompson, City Clerk