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8/1/2001 - STAFF REPORTS (31)
DATE: August 1, 2001 TO: City Council FROM: Director, Department of Parks, Recreation and Facilities AMENDMENT TO AGREEMENT WITH PAC WEST LAND CARE, INC. RECOMMENDATION: That City Council approve Amendment#1 to Agreement#4372, approved by the City Council on June 20, 2001, with Pac West Land Care, Inc. in the amount of $579,425 for parks landscape maintenance services and steam cleaning in the Downtown Business District. SUMMARY: On June 29, the City received a written 60-day advance notice from TruGreen LandCare, the current parks landscape maintenance provider, of its intent to terminate Agreement #4225 as allowed under Section 7.8 of the contract. Staff subsequently negotiated an acceptable agreement with Pac West Land Care for parks maintenance services in the form of an amendment to its recently executed service contract for parkways and assessment district maintenance services. BACKGROUND: On May 17, 2000, TruGreen LandCare was awarded a contract for parks maintenance services by the City after being determined the lowest responsive and responsible bidder to Bid #00-06. In just about one year following this award, TruGreen LandCare notified the City that it could no longer provide the services required by the City's contract for the price bid. This-reaso-ning led TruGreen LandCare to initiate termination of its agreement with the City. The justification used by TruGreen LandCare for the termination was that it was"unable to give the City the quality of service it deserves for the amount of revenue" received by the contractor for performing the contract as specified.- The above action by TruGreen LandCare, in effect,terminated the existing contract when the annual turf overseeding process was scheduled to begin. Because the City had recently executed a virtually identical contract with Pac West Land Care for parkways and assessment district landscape maintenance services, staff recommended negotiating an amendment to that contract to add parks maintenance services. By proceeding in this manner,the City avoided what would have been an extreme financial hardship at a critical time of year and did so in the most cost-effective manner without compromising service levels to the community. Cost reductions were realized in Pac West's quoted price by way of not funding the previously allocated support of "Special Event and Activity' hours in the agreement. It was determined that these hours were for nonessential services to the overall performance of the contract requirements and were, therefore, sacrificed to limit 3 �,g AMENDMENT TO AGREEMENT WITH PAC WEST LAND CARE, INC. DATE: August 1, 2001 PAGE: Two spending. However, this does not eliminate support for special events or the contractor's ability to perform work as requested. Pricing for these functions will remain with the contract, but payment will come from the requesting agent or departmentand notsubsidized bythe Parks Division. Reduction of these allocated funds will not affect the City's or the contractor's ability to support special events held in the community or their ability to perform needed "extras"over the term of the agreement.Additionally, this reduction will not add any costs to City-managed special events. Staff is recommending approval of the attached Amendment #1 to Agreement #4372 with Pac West Land Care, which was executed on June 20. Funds are available in the following accounts for this purpose: 001-42 1 0-43200, Downtown Experience Maintenance, Contractual Services; 127-2550-43240, VillageFest, Other Contract Services; and 001-245 1-43240, Parks Maintenance, Other Contract Services. td HAROLD E. GOOD, CPPO, Director COTT`I� KESELL, DirectoProcurement&Contracting DepartmentofParks RecreatiFacilities APPROVED--ram— City Manager ATTACHMENTS: 1. Amendment#1 to Agreement#4372 2. Minute Order REVIEWED BY DEPT. OF FINANCE 324s AMENDMENT#1 TO AGREEMENT#4372 CONTRACT SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE CONTRACT SERVICES AGREEMENT(herein"First Amendment"), made and entered into on the day of August, 2001, by the City of Palm Springs (herein "City"), a municipal corporation, and Pac West Land Care, Inc. (herein "Contractor"), amends that certain Contract Services Agreement dated June 20, 2001 (herein "Agreement") by and between the same parties. 1. Exhibits"Al," "B1," "Cl," and "D1" are hereby incorporated into and made a part of this Agreement. 2. All references in the original Agreement to Exhibits "A," "B,." "C," and "D" shall also refer to Exhibits "Al," "B1," "Cl," and "D1," respectively. 3 Exhibits "131,""Cl," and "D1" relate exclusively to Exhibit"Al 4. Section 2.1, Contract Sum. The Contract Sum is increased by $579,425 from$346,776.00 per year to$926,201 per year through June 30, 2002. IN WITNESS WHEREOF, the parties have executed and entered into this First Amendment as of the date stated above. ATTEST. CITY OF PALM SPRINGS, CALIFORNIA City Clerk City Manager APPROVED AS TO FORM: CONTRACTOR: By: City Attorney Pac West Land Care, Inc 3A43 EXHIBIT "Al" SCOPE OF SERVICES Contractor shall provide the labor, materials, supplies and equipment necessary for providing ground and landscape maintenance services,including,but not limited to:maintenance ofturf,ground cover,shrubs and trees;renovation of turf and ground cover areas;maintenance and preparation of ballfields;pruning of trees and shrubs; providing weed, disease and pest control; providing specified building custodial services, if applicable;operation,repair and maintenance of the irrigation system,if applicable;and maintenance of any appurtenant structures and equipment pursuant to specifications and frequencies established by the City of Palm Springs. The specific tasks and frequencies per site are identified in this document. Exhibit "Al": Scope of Services—Page 83 32*q EXHIBIT"Al" SCOPE OF SERVICES DETAILED SPECIFICATIONS 1. SCOPE OF SERVICES 1.01 The premises shall be maintained with a crisp, clean appearance and all work shall be performed in a professional, workmanlike manner,using quality equipment and materials. 1.02 Contractor shall provide the labor, materials, supplies and equipment necessary for the provision of grounds and landscape maintenance services, except as otherwise specified hereinafter. The premises shall be maintained with nothing but the highest of standards at no less than the frequencies set forth herein. 1.03 Contractor is hereby required to render and provide landscape and grounds maintenance services,including,but not limited to: maintenance of turf, ground cover, shrubs and trees; renovation of turf and ground cover areas; maintenance and preparation of ballfields;pruning of trees and shrubs; providing weed, disease and pest control; providing specified building custodial services, if applicable; operation, repair and maintenance of the irrigation system, if applicable; and maintenance of any appurtenant structures and equipment pursuant to specifications and frequencies established by the City of Palm Springs as set forth herein or revised by City. The specific frequencies per site are identified herein. 1.04 Contractor shall not work or perform any operations, particularly during periods of inclement weather, that may destroy or damage ground cover, athletic or turf areas,unless directed to do so by the Contract Administrator. 1.05 Contractor recognizes that during the course of the Contract,other activities and operations may be conducted by City work forces and other contracted parties.These activities may include,but not be limited to,landscape refurbishment,irrigation system modification or repair, construction and/or storm-related operations. Contractor may be required to unodify or curtail certain tasks and operations and shall promptly comply with any request therefor by the Contract Administrator. 1.06 Contractor shall, during the term of the Contract, respond to all emergencies within two (2)hours of notification. Additionally, Contractor must maintain a 24-hour on-call service for emergency response notification. 1.07 Contractor shall perform a weekly maintenance inspection during daylight hours of all areas identified in the Contract. Such inspection shall be both visual and operational. It shall include operation of all irrigation, lighting and other mechanical systems to check for proper condition and reliability.Contractor shall take immediate steps to correct any observed irregularities and submit a written report regarding such circumstances to the Contract Administrator. 1.08 Contractor shall be required to clearly identify and equip each vehicle used at said facilities with decals on the exterior right or left front door panels, identifying the Contractor's name, address and phone number. Exhibit "Al": Scope of Services—Page 84 3a4s 2. FACILITIES TO BE MAINTAINED 2.01 The park facilities to be maintained under the provisions of the Contract are located at the following addresses: PARKS: A. Baristo Park(Calle El Segundo and Calle Enciha) 1.36 acres This is a pocket park with playground,picnic tables,basketball court,turf and mature trees. B. DeMuth Park(4365 E. Mesquite Ave.) 62.00 acres This is a neighborhood park with four lighted ballfields,four lighted tennis courts,one multipurpose field,three playgrounds,two restroom facilities, off-street parking,group picnic facilities,mature trees. C. Desert Highland Park(480 N. Tramview Rd.) 17.58 acres D. Frances Stevens Park(550 N.Palm Canyon Dr.) 3.58 acres This is a downtown park with occupied public arts centers and theater,shuffleboard courts,picnic tables,mature trees and turf. E. Ruth Hardy Park(700 Tamarisk) 21.31 acres This is a neighborhood park with lighted teimis courts,two playgrounds,basketball court,volleyball courts,off- street parking, picnic and restroom facilities,mature tees. F. Sunrise Plaza(401 S. Pavilion Way) 37.17 acres This is a neighborhood/regional park with baseball stadium, senior center, swum center, leisure center complex, boys'club and library center;picnic tables,basketball court,exercise circuit,mature trees,Cerritos Field,restroom facilities.. G. Victoria Park(2744 N.Via Miraleste) 7.67 acres This is a neighborhood park with volleyball court,picnic shelter and facilities,restrooms,playground and large multipurpose field. H. Palm Springs Dog Park and Municipal Co-generation Complex 1.50 acres Located directly north of Pahn Springs City Hall and its parking lot, this is an active community park designed specifically for use by canines.The area to be maintained is bordered on the west side by Civic Drive,the City's Co-generation facility to the east,and parking lots to the north and south sides of the property. I. Desert Highland Windbreak Starting at Gateway Drive and Pamela Drive and continuing north and east for two miles to Indian Canyon Drive. J. Palm Springs Stadium&Cerritos Field,with restroom facilities. (See"F") K. Palm Canyon Drive between Alejo Road and Baristo Road and that portion of Tahquitz Canyon Way between Indian Canyon Drive and Belardo Road. Exhibit "Al": Scope of Services—Page 85 3 �/4` 2.02 Contractor will be responsible for conducting a personal inspection of the facilities and surrounding areas identified in paragraph 2.01 above. Contractor will evaluate the extent to which the physical condition thereof will affect the services to be provided. Contractor will accept the premises in their present physical condition and agrees to make no demands upon City for any improvements or alterations thereof. 3. CERTIFICATIONS/REPORTS/INSURANCE 3.01 Payroll and Insurance Requirements a. Worker's Compensation: Contractor should be aware that in accordance with laws of the State of California, Contractor will be required to secure the payment of compensation to its employees and execute the Worker's Compensation certification. b. Contractor's License: In accordance with the provisions of California Public Contract Code Section 3300, City has determined that Contractor shall possess a valid Class C-27 Contractor's License at the time that the Contract is awarded. Failure to possess the specified license shall render the bid as non-responsive and shall act as a bar to award the Contract to any bidder not possessing said license at the time of award. c. Reporting Requirement: Contractor shall make available all payroll and Worker's Compensation records to the Contract Administrator on a monthly basis. Payment of invoices will be withheld until such report is received and found acceptable by the Contract Administrator. d. Insurance Requirement: Contractor shall meet all insurance requirements of the City, including,but not limited to,the provisions of personal and property liability,including automobile coverage,Worker's Compensation in limits acceptable to the City.All required insurance(except Worker's Compensation)shall name the City of Palm Springs as an additional insured. 3.02 Maintenance Function Report Contractor shall maintain and keep current a daily report form that records all Ongoing,Seasonal and Additional Work, maintenance functions performed by Contractor's personnel.Said report shall be in a form and content acceptable to the Contract Administrator and shall be submittedto the Contract Administrator concurrent with the monthly invoicing.The monthly payment will not be made until such report is received and deemed acceptable by the Contract Administrator. 3.03 Certification of Specialty-Type Maintenance When applicable, Contractor shall include with the monthly invoices those specialty-type maintenance items completed. The following information shall include, but not be limited to: a. Quantity and complete description of all commercial and organic fertilizer(s)used. b. Quantity and label description of all grass seed used. c. Quantity and complete description of all soil amendments used. d. A valid licensed California Pest Control Advisor's recommendation and copies of corresponding pesticide use report signed by a licensed California Pest Control Operator for all chemical disease and pest control work performed. e. Number of hours worked and employees used for each task. Exhibit "A1": Scope of Services—Page 86 3 2A'7 3.04 Employee Background Checks All Contractor employees shall be subjected to a background check prior to any employee being allowed to begin work or the commencement of work under this Contract. The City will require a list of all employees assigned to this Contract along with their social security numbers.Any employee shown to have a felony conviction or whom the City finds to be unacceptable will not be allowed to work under this Contract. 4. ADDITIONAL SERVICES 4.01 The Contract Administrator may, at his/her discretion, authorize Contractor to perform additional work, including, but not limited to,repairs and replacements when the need for such work arises out of extraordinary incidents such as vandalism, acts of God and third-party negligence. Compensation for improvements to add new, modify existing or refurbish existing landscaping and irrigation systems will be based upon the unit pricing for tasks submitted with bid schedules,when applicable. If the Contract Administrator determines that the labor for work resulting from vandalism,acts of God or third-party negligence can be performed by Contractor's present work force, Contract Administrator may modify Contractor's ongoing maintenance schedule to compensate Contractor for performing such additional work. 4.02 Prior to performing any additional work,Contractor shall prepare and submit a written description of the work with an estimate of labor and materials.No work shall commence without the written authorization from the Contract Administrator. Notwithstanding the above authorization,when a condition exists wherein there is imminent danger of injury to the public or damage to property,the Contract Administrator may verbally authorize the work to be performed upon receiving a verbal estimate from the Contractor. However,within twenty-four(24)hours after receiving a verbal authorization, Contractor shall submit a written estimate to the Contract Administrator for approval. 4.03 All additional work as provided for shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted. 5. CONTRACTOR'S DAMAGES 5.01 All damages incurred to existing facilities by the Contractor's operation shall be repaired or replaced at the Contractor's expense. 5.02 All such repairs or replacements shall be completed within the following time limits: a. Irrigation component damage shall be repaired or replaced within one watering cycle, but in no case shall this exceed 24 hours. b. All damages to shrubs,trees,turf or ground cover shall be repaired or replaced within five(5)working days. 5.03 All repairs or replacements shall be completed in accordance with the following maintenance practices: a. Trees:Minor damage,such as bark lost from impact of mowing equipment,shall be remedied by a qualified tree surgeon or arborist.If damage results in loss of a tree,the damaged tree shall be removed and replaced to comply with the specific instructions of the Contract Administrator. b. Shrubs:Minor damage may be corrected by appropriate pruning.Major damage shall be corrected by removal of the damaged shrub and replacement to comply with the provisions in"Pruning and Hedge Trimming-Operation" of the Ongoing Maintenance Specifications. Exhibit "A1": Scope of Services—Page 87 3� *4� c. Chemicals:All damage resulting from chemical operation,either spray-drift or lateral-leaching,shall be corrected in accordance with the aforementioned maintenance practices and the soil conditioned to insure its ability to support plant life. d. Irrigation:All damages shall be repaired within 24 hours of notification.All replacement components shall be of equal or greater quality than those removed and must be approved by the Contract Administrator as to brand and model proposed. 6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS 6.01 Should any misunderstanding arise,the Contract Administrator will interpret the Contract. If Contractor disagrees with the Contract Administrator, Contractor shall continue with the work in accordance with the Contract Administrator's interpretation.Within thirty(30)days after receipt ofthe interpretation,Contractor may file a written request for ahearing before a Disputes Review Panel as provided hereinafter. The written request shall outline in detail the area of dispute. 6.02 The Disputes Review Panel will be appointed by the Procurement Manager, City of Patin Springs, and will be composed of not less than three(3)City personnel having experience in the administration of grounds maintenance contracts. The panel will convene within one(1)week of appointment in order to hear all matters related to the dispute. The hearing will be informal and formal rules of evidence will not apply. The panel will submit its recommendation(s) to the Procurement Manager, for his consideration,within one(1)week following the conclusion of the hearing. The Procurement Manager shall render an interpretation based upon his review of the panel's recommendation(s).The Procurement Manager's decision will be final. 7. OFFICE OF INQUIRIES AND COMPLAINTS 7.01 Contractor shall maintain an office and equipment yard at some fixed place located in the Coachella Valley and shall maintain a telephone at this location, listed in the telephone directory in its own name or in the firm name by which it is most commonly known and shall, during the term of this Contract, have some responsible person(s) employed by the Contractor twenty-four(24)hours per day to take the necessary action regarding all inquiries and complaints that may be received from the City,City personnel or patrons using the facilities.An answering service shall be considered an acceptable substitute to full-time, twenty-four hour coverage,provided Contractor is advised of any complaint within one (1)hour of receipt of such complaint by the answering service. During normal working hours, the Contractor's foreman or employee of the Contractor who is responsible for providing maintenance services shall be available for notification through radio communication. 7.02 Duringthe normal days and hours of operation,whenever immediate action is required to prevent an impending injury, death or property damage to the facilities being maintained,City may, after reasonable attempt to notify the Contractor, cause such action to be taken by the City work force and shall charge the cost thereof, as determined by the Contract Administrator, against the Contractor and will deduct such cost from an amount due Contractor from the City. 7.03 Contractor shall maintain a written log of all complaints,the date and time received, and the action taken pursuant thereto or the reason for non-action. The log of complaints shall be open to the inspection of the Contract Administrator at all reasonable threes and shall be maintained for the tern of this Contract. 7.04 All complaints shall be abated as soon as possible after receipt but in all cases within twenty-four(24)hours to the satisfaction of the City.If any complaint is not abated within twenty-four(24)hours,the Contract Administrator shall be notified immediately of the reason for not abating the complaint followed by a written report to the Contract Administrator within five (5) calendar days. If the complaints are not abated within the time specified or to the satisfaction of the City, the Contract Administrator may correct the specific complaint and the total cost incurred by the City will be deducted and forfeited from the payments owed to the Contractor from the City. Exhibit "Al": Scope of Services—Page 88 32A Q 7.05 Contractor and Contractor's personnel shallnnmediatelynotifytheContractAdministratoruponcontactwithmembers of the City Council. S. SAFETY 8.01 Contractor agrees to perform all work outlined in the Contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation and to safely maintain stored equipment,machines,and materials or other hazards consequential or related to the work;and agrees additionally to accept the sole responsibility for complying with all local,county, state or other legal requirements,including,but not limited to,full compliance with the terns of the applicable OSHA and CAL- OSHA Safety Orders at all times so as to protect all persons, including Contractor's employees, agents of the City, vendors, members of the public or others from foreseeable injury or damage to their property.Contractor shall inspect all potential hazards at said facilities and keep a log indicating date inspected and action taken.All inspection logs are to be turned in weekly to the City. 8.02 It shall be Contractor's responsibility to inspect and identify any condition(s)that renders any portion of the premises unsafe,as well as any unsafe practices occurring thereon.The Contract Administrator shall be notified immediately of any unsafe condition that requires major correction.Contractor shall be responsible for making minor corrections,including,but not limited to,filling holes in turf areas and paving, using barricades or traffic cones to alert patrons of the existence of hazards,replacing valve box covers,and securing play apparatus so as to protect members of the public or others from injury.During normal homy, Contractor shall obtain emergency medical care for any member of the public who is in need thereof because of illness or injury occurring on the premises. Contractor shall cooperate fully with the City in the investigation of any accidental injury or death occurring on the premises,including a complete written report thereof to the Contract Administrator within five(5)calendar days following the occurrence. 9. HOURS AND DAYS OF MAINTENANCE SERVICES 9.01 The basic daily hours of maintenance service shall be as follows: a. For the month of November through April: 7:00 a.m. to 3:30 p.m. b. For the months of May through October: 6:00 a.m.to 2:30 p.m. 9.02 Contractor shall provide staffing to perform the required maintenance services during the prescribed hours seven(7) days per week,Sunday through Saturday.There will be no suspension of or release from scheduled maintenance operations as a result of any city, county, state of federally-recognized holiday. Any changes in the days and hours of operation heretofore prescribed shall be subject to approval by the Contract Administrator. 9.03 Contractor shall be available twenty-four(24)hours a day,seven(7)days a week to respond to all emergencies within two (2)hours of notification. 9.04 Pursuant to State of California Labor Code,Contractor is directed to the following prescribed requirement with respect to the hours of employment.Eight(8)hours of labor under the Contract shall constitute a legal day's work and Contractor shall not require or permit any employee of said Contractor, or any subcontractor employed by him to perform any of the work described herein,to labor more than eight(8)hours during any one day or more than forty (40)hours during any one calendar week,except as authorized by Labor Code Section 1815,under penalty of paying to the City the sum of twenty-five dollars($25) for each employee employed in the execution of said Contract by him, or any subcontractor under him,upon any of the work included in said Contract for each calendar day during which such employee is required or permitted to labor more than eight (8)hours in any one calendar day or forty(40)hours in any one calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the State of California. Exhibit "At": Scope of Services—Page 89 3aft 10. MAINTENANCE SCHEDULES 10.01 Contractor shall submit work schedules for all locations and indicate assigned personnel and designated completion times and dates the first day of each month. Additionally, Contractor shall submit revised schedules when actual performance differs substantially from planned performance. Said revisions shall be submitted to the Contract Administrator for his review and, if appropriate,his approval within five(5)working days prior to scheduled time for the work. 10.02 The above provisions are not construed to eliminate the Contractor's responsibility in complying with the requirements to notify the Contract Administrator for specialty-type maintenance as set forth in Paragraph 10.03. 10.03 Contractor shall notify the Contract Administrator,in writing,at least two(2)weeks prior to the date and time of all "Specialty-Type"maintenance operations."Specialty-Type" operations are defined as: a. Fertilization b. Turf renovation/reseeding c. Micro-nutrients/soil amendments d. Spraying of trees, shrubs or turf e. Aesthetic tree pruning f. Annual planting g. Other items as determined by the Contract Administrator 11. CONTRACTOR'S STAFF 11.01 Contractor shall provide sufficient personnel to perform all work in accordance with the specifications set forth herein. Contractor's employees,whether assigned to any one facility or as part of a crew serving any number of facilities,must include at least one individual who speaks,reads and writes the English language proficiently for each assignment. 11.02 Contract Administrator may at any time give Contractor written notice to the effect that the conduct or action of a designated employee of the Contractor is,in the reasonable belief of the Contract Administrator,detrimental to the interest of the public patronizing the premises.Contractor shall meet with the Contract Administrator to consider the appropriate course of action with respect to such matter and Contractor shall take reasonable measures under the circumstances to assure the Contract Administrator that the conduct and activities of Contractor's employees will not be detrimental to the interest of the public patronizing the premises. 11.03 The City requires Contractor to establish an identification system for all personnel assigned to any facility or crew that clearly indicates to the public the name of the Contractor responsible for the landscape and grounds maintenance services and the employees'names.The identification system shall be furnished atthe Contractor's expense and must include appropriate attire and/or name badges as specified by the City. 11.04 Contractor shall require each of its employees to adhere to basic public works standards of working attire.These are basically uniforms,proper shoes and other gear required by state safety regulations and proper wearing of the clothing. Shirts shall be worn at all times and shall be buttoned. 12. TRAFFIC CONTROL/SIGNS/IMPROVEMENTS 12.01 While working within the public right-of-way, Contractor, at its own expense, shall maintain strict traffic control, signs,lighting and barricading standards as required by the Contract Administrator.As a minimum requirement,all maintenance and construction signs,lighting andbarricading shall be in accordance with the State of California Department of Transportation's Manual of Traffic Controls for Construction and Maintenance Work Zones, dated 1990, or subsequent editions in force at the time of execution and during the term of this Contract. Exhibit "Al": Scope of Services—Page 90 32411 12.02 Contractor shall not post signs or advertising matter upon the premises orimprovements thereon,unless prior approval is obtained from the Contract Administrator. 13.UTILITIES 13.01 City shall pay for all water and electricity. However, water usage shall not exceed amount required to comply with irrigation schedules established by the Contractor and approved by the City. Contractor shall pay for all excessive utility usage due to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of irrigation if irrigation maintenance is included in contract pricing. The excess cost will be determined by comparing current usage with historical usage, per unit of measure per surface acre, for the same time period. The excess cost factor, to be deducted fiom payments to Contractor from City, will be presented to Contractor by the Contract Administrator prior to actual deduction to allow for explanation(s).Water usage:the City will use as a base line the following amounts of water stated in units equal to 100 cubic feet(748 gallons of water): Parks: 338,191 units/year 14.NON-INTERFERENCE 14.01 Contractor shall not interfere with the public use of the premises and shall conduct its operations as to offer the least possible obstruction and inconvenience to the public or disruption to the peace and quiet of the area within which the services are performed. 15. STORAGE FACILITIES 15.01 Contractor is prohibited from use of City facilities for the conduct of any of its business interests that are outside the scope of the Contract.Further,said facilities shall not be used for human habitation,other than a night watchman or patrolman as specifically approved by the City. Contractor, at its own risk,may store materials required for maintenance of the premises in said facilities.However,Contractor must,at all times,employ the use of such safety standards and handling procedures as are applicable to such equipment and materials. Contractor shall not dispose of hazardous materials on the premises. All such hazardous materials collected on the premises shall be properly stored on a temporary basis, thereafter to be disposed of by Contractor at an approved disposal site.Damage or loss to Contractor's equipment,materials and/or personal property shall be at Contractor's sole risk and expense.Contractor shall agree to hold City harmless and waive any claims for damage for loss of use of any equipment,materials and/or personal property that may occur at City-provided storage facilities. 16. USE OF CHEMICALS 16.01 All work involving the use of chemicals shall be in compliance with all federal, state and local laws and will be accomplished by or under the direction of a State of California Licensed Pest Control Operator. 16.02. A listing of proposed chemicals to be used, including commercial name,application rates and methods, and type of usage,shall be submitted to the Contract Administrator for approval at the commencement of the Contract.No work shall begin until written approval of use is obtained from the Contract Administrator prior to each application. 16.03 Chemicals shall only be applied by those persons possessing a valid California Pest Control Applicator's license. Application shall be in strict accordance with all governing regulations. 16.04 Records of all operations stating dates,times,methods of application,chemical formulations,applicators'names and weather conditions shall be made and retained in an active file for a minimum of three(3)years. 16.05 All chemicals requiring a special permit for use must be registered with the county agricultural commissioner's office and a permit obtained,with a copy to the Contract Administrator. Exhibit "At": Scope of Services—Page 91 32,4/I, 16.06 All regulations and safety precautions listed in the "Pesticide Information and Safety Manual" published by the University of California shall be adhered to. 16.07 Chemicals shall be applied when air currents are still,preventing drifting onto adjacent property and preventing any toxic exposure to persons whether or not they are in or near the area of application. II. ONGOING MAINTENANCE TASKS 17. MOWING-OPERATION 17.01 Mowing operations shall be performed in a workmanlike manner that ensures a smooth surface appearance without scalping or allowing excessive cuttings to remain. 17.02 Turf shall be mowed with a reel-type mower equipped with rollers,a rotary-type mower,or a flail mower,as approved by the Contract Administrator for each site. 17.03 All equipment shall be adjusted to the proper cutting heights as instructed and shall be properly maintained and adequately sharpened. 17.04 Mowing height for regular Bermuda grass and ryegrass shall be no less than i,". Mowing height may be set as high as 1-y,",with 1"being considered normal.Mowing height for hybrid Bermuda grass shall be no less than'r,--".Mowing height may be set as high as'i,",with'i„"being considered the normal for hybrid Bermuda grass.Mowing heights may vary for special events and conditions. 17.05 Mowing operation shall be scheduled Monday through Friday. 17.06 All walkways and hard-surface areas shall be cleaned immediately following each mowing. 18. MECHANICAL EDGING- OPERATION 18.01 All turf edges, including designed edges in flower beds, shall be kept neatly edged and all grass invasions must be elininated. 18.02 All turf edges, including,but not limited to, sidewalks,patios, drives, curbs, shrub beds, flowerbeds, ground cover beds, around tree bases, and play areas, shall be edged to a neat and uniform line. 18.03 Mechanical edging of turf shall be completed as one operation in a manner that results in a well-defined,V-shape edge that extends into the soil. Such edging shall be done with a power edger with a rigid blade. 18.04 All turf edges shall be trimmed or limited around sprinklers to provide optimum water coverage,valve boxes,meter boxes,back flow devices,park equipment and other obstacles. 18.05 All ground cover and flowerbed areas where maintained next to turf areas shall be kept neatly edged and all grass invasions eliminated, 18.06 Walkways shall be cleaned immediately following each mechanical edging. 18.07 Edging shall be done weekly during the mowing operations. Exhibit "A I": Scope of Services—Page 92 3,2 4a 19. CHEMICAL EDGING/DETAILING/WEED CONTROL-OPERATION 19.01 Chemical application maybe used in and around certain sites,such as planters,areas adjacent to buildings,trees,fence lines, sprinkler heads, etc., as approved by the Contract Administrator. Prior to application of chemicals, all areas shall be trhnmed to proper mowing height. Chemicals shall be applied in a manner to limit drift to four inches (4"). Precautionary measures shall be employed since all areas will be open for public access during application. 19.02 Spot treat with a portable sprayer or wick wand using a herbicide approved by the Contract Administrator and applied in accordance with the manufacturer's recommendations. Water shall not be applied to treated areas for the length of time specified by the product manufacturer. 19.03 Where trees and shrubs occur in turf areas,all grass growth maybe limited to at least eighteen inches(18")from the trunks of trees and away from the drip line of shrubs by use of approved chemicals upon approval to do so by the Contract Administrator. 19.04 Linear chemical edging of turf boundaries maybe performed in a manner that ensures a defined turf edge and Inuits its encroachment into beds or across boundaries where it is impractical to edge mechanically.A four-inch(4"-)bander width shall be considered normal. 19.05 Detailing of sprinkler heads(to provide maximum water coverage),valve boxes,meter boxes,and similar obstacles in turf areas may be performed in a manner that ensures operability,ease of location and/or a clean appearance.A four-inch(4%) clearance shall be considered normal. 19.06 All grasslike-type weeds,morning glory or vine-weed types,ragweed or other underground spreading weeds shall be kept under strict control. 19.07 Remove all weeds and grass from the following areas: roadways, driveways, parking lots, patios, drainage areas, slopes,hillsides, and expansion joints in all hard surface areas. 19.08 Mechanically remove all weeds from shrub beds,planters and other cultivated areas. 19.09 Weeds treated with a contact weed chemical shall be left in place for a minimum of seven (7) days. If kill is not complete, additional application(s)shall be made, at no additional cost to the City,until target species are eliminated.All turf and landscape areas are to be treated annually with a systemic pre-emergent granular weed control agent for the control of both broadleaf and grassy weeds.This application shall be included in the base price for the Contract.The material to be used and the application method proposed shall be approved by the Contract Administrator prior to application. 19.10 Weeds treated using a systemic chemical shall be left in place in accordance with the manufacturer's recommendation. The initial application of pre-emergent herbicides typically occurs in the early spring months from February to April each year. If kill is not complete by the time specified in the manufacturer's recommendation, a second application,at no additional cost to the City, shall be made at the request of the Contract Administrator. 19.11 After complete kill, all dead weeds shall be removed from the area. 20.LITTER CONTROL-OPERATION 20.01 Complete policing and litter pickup to remove paper, glass, trash, undesirable materials, siltation and other accumulated debris within the hard surfaces, stadium and landscaped areas to be maintained, including, but not limited to, walkways,roadways,between and around planted areas,steps,planters,drains,areas on slopes from the toe of slope to ten feet (10')up the slope, catch basins,play equipment and sand areas, is to be done daily. Exhibit "Al": Scope of Services—Page 93 3414 20.02 Complete policing, litter pickup and supplemental hand sweeping of parking lot corners and other parking lot areas inaccessible to power equipment shall be accomplished to ensure a neat appearance.This is to include trash dumpster enclosures where noted. 20.03 Litter pickup shall be completed as early in the day as possible, but in no case later than 10:00 a.m. at all locations. In certain conditions, such as special events or holiday weekends, the Contractor may be required to provide additional trash pickups. 20.04 All trash on turf areas is to be picked up prior to beginning the mowing operation. 21. TRASH CONTAINERS-OPERATION 21.01 All outdoor and building exterior trash containers shall be emptied daily prior to 10:00 a.m.All disposable materials shall be placed in appropriate trash bin(s). 21.02 Receptacles shall be conveniently located for the public use and returned daily to such locations if receptacles are displaced by third parties. 21.03 As directed by the Contract Administrator,containers or related appurtenances shall be cleaned and painted to avoid concentrations of insects, eliminate graffiti, and not detract from the overall appearance of the area. 21.04 Containers shall be painted to match the original color of the container and stenciled as needed. 21.05 Park containers shall be fifty-five(55)gallon drums unless otherwise provided by the City. 21.06 Each trash container shall have a plastic liner at all times to contain trash. 22. TRASH BIN REMOVAL-OPERATION 22.01 All trash and accumulated debris shall be placed in appropriate designated trash bin(s)each day. 22.02 A designated storage area will be provided for the trash bin(s). 22.03 When used,trash bucks shall not be permitted on turf areas. 23.RAKING-OPERATION 23.01 Accumulation of leaves,tree limbs and debris shall be removed from all landscaped areas, including beds,planters and turf areas under trees, and placed in appropriate trash bin(s). Tree limbs are to be disposed of daily or within 24 hours of notification. 24. PRUNING AND HEDGE TRIMMING-OPERATION 24.01 Clearance:Maintain trees to achieve a ten-foot(10')clearance for all branches within the park area and fourteen-foot (14')clearance for branches overhanging beyond curb line into the paved section of roadways. Prune all plant materials where necessary to maintain access and safe vehicular and pedestrian visibility and clearance and to prevent or eliminate hazardous situations. 24.02 Trim designated formal plant materials to maintain formal hedges and topiary work. When trimming hedges near buildings, electric trimming shears must be used to avoid excessive noise. Exhibit "A1": Scope of Services—Page 94 32A/r 24.03 Plant ties shall be checked frequently and either retied to prevent girdling or removed along with the stakes when no longer required. 24.04 Remove all new growth on trees up to the appropriate height clearances. 24.05 Remove all dead shrubs and trees. Trees to be removed shall have a caliper of three inches(3")or less measured six inches(6")above the ground level.If removal is necessary due to Contractor's neglect to maintenance operations,all materials shall be replaced at no cost to City upon notification to Contractor. 24.06 Staking and Tying: a. Replacement of missirig or damaged stakes where the tree diameter is less than three inches(3"). b. Stake hi those cases where tree has been damaged and requires staking for support. c. Stake new trees or recently-planted trees that have not previously been staked. d. Materials: 1. Tree stakes,two (2)per tree, shall be pentachlorophenol-treated lodge pole pine not less than eight feet(8') iri length for five(5)gallon-size trees and not less than ten feet(10')for fifteen(15)gallon-size trees. 2. Guy wires where required shall be of the"duckbill"design or equal,using two(2)ties per tree. 3. Plant ties shall consist ofthe"twist brace"design or equal,steel-tie nailed securely between two(2)tree stakes. 4. Stakes will not be placed closer than eight inches(8")from the bark. 24.07 Ground Cover:All dead, diseased and unsightly branches,vines or other growth shall be removed as they develop. All ground cover areas shall be pruned to maintain a neat edge along planter box walls.Any runners that start to climb buildings, shrubs or trees shall be pruned out of these areas. 24.08 Damaged trees shall be staked and tied withiri twenty-four(24)hours. Replacement stakes or new staking shall be completed within five(5)days. 25. SWEEPING/WASHING-OPERATION 25.01 Check concrete areas for cracks, crevices and deterioration and notify Contract Administrator, in writing, within twenty-four(24)how's of any deficiencies. 25.02 Walkways,steps,hard court areas and patios shall be cleaned daily, including,but not limited to,the removal of all foreign objects, such as gum,grease,paint, graffiti,broken glass,etc., from surfaces. 25.03 Methods for sweeping of designated areas can incorporate one or all of the following: a. Power-pack blowers b. Vacuums c. Brooms d. Push-power blowers Exhibit "A1": Scope of Services—Page 95 32R It 25.04 In the event Contractor elects to use power equipment to complete such operations,Contractor shall be subject to local ordinances regarding noise levels.Contractor shall not use any power equipment prior to 8:00 a.m.Further,any schedule of such operations may be modified by the Contract Administrator in order to insure that the public is not unduly impacted by the noise created by such equipment. 25.05 Supplemental hand sweeping of parking lot corners and other parking lot areas is required in those areas inaccessible to power equipment. 25.06 When washing down hard surface areas,all areas are to be squeegeed dry immediately following washing operations. This operation is to be completed in all designated areas prior to 8:00 a.m. 26. GRAFFITI ERADICATION AND CONTROL- OPERATION 26.01 Graffiti eradication and control shall include all surfaces within each designated maintenance area and may include, but not be limited to,the following areas as noted: a. Park offices,meeting/storage rooms,swimming pool buildings,all exterior wall surfaces b. Park signs and park fountains c. Wooden bridges and play structures d. Picnic pavilions,patios,tables and slabs e. Restrooms and comfort stations,all interior and exterior wall surfaces I. City Service Yard and buildings g. Concrete and block walls It. Concrete walks throughout the park i. Curbs in parking lots and on streets and drives j. Trash barrels and receptacles k. Benches,planters,trees and seating areas 1. Other surfaces within a park or City facility 26.02 All materials and processes used in graffiti eradication shall be non-injurious to surfaces and adjacent park property and approved by CAL-OSHA. 26.03 Appropriate surface preparation shall be made on painted walls and paint applied shall be the exact shade of color as existing paint, unless otherwise specifically approved by the Contract Administrator. 26.04 Contractor shall use special care and attention when removing graffiti from treated or sealed surfaces.Such surfaces shall not be painted unless instructed to do so. Contractor shall use materials and methods of application as provided and approved by the Contract Administrator. 26.05 Contractor is not required to sandblast walls or walkways but maybe required to pressure wash surfaces. 26.06 Contractor shall immediately remove all graffiti at all times during the days and hours of operation when observed or instructed by the Contract Administrator. 27.PICNIC AREAS AND PAVILIONS MAINTENANCE-OPERATION 27.01 Picnic tables,benches,slabs,braziers and trash containers and receptacles shall be cleaned daily to insure safe use by the public. 27.02 Picnic tables and benches shall be checked for graffiti,carvings,looseness of planks or braces,cleanliness and general need of repair.Damaged benches are to be hauled to the City Corporate Yard for disposal. Exhibit "Al": Scope of Services—Page 96 amm 27.03 Cooking grills,braziers,fireplaces and fire rings shall be inspected for general need of repair. 27.04 Contractor's observation of the general need of repair or replacement of loose planks or braces,braziers and fireplaces shall be immediately reported to the Contract Administrator. 27.05 Ashes, partially burned charcoal, garbage and leftover food in and around cooking and picnic facilities shall be removed. 27.06 The entire picnic area shall be kept free of broken glass, cans,pop tops,paper, etc. 28. PLAYGROUND EQUIPMENT-OPERATION 28.01 All playground sites and equipment shall be inspected at the start of each work day. The sand must be cleaned and raked level to remove any foreign and/or hazardous material and be neatly groomed daily before 10:00 a.m. 28.02 Any equipment showing signs of wear, fatigue or otherwise presenting an unsafe condition shall be reported immediately to the Contract Administrator. 28.03 Special attention shall be given to low sand areas around play equipment. These sand areas shall be leveled by distributing sand from high areas to low areas.During the leveling and distribution of sand,no concrete footing shall be exposed that could allow children to trip or fall. 28.04 Dining regular maintenance, the raking and filling of depressions shall be done in a manner to prevent material compaction. 28.05 The raking and distribution of sand around and below the play equipment shall have a cushioning potential and this condition shall extend for eight feet(8')beyond any part of the play equipment. 28.06 All sand play areas shall be maintained free of litter, cans, pop tops, broken glass and other harmful and unsightly debris. 29.AERIFICATION-OPERATION 29.01 Aerate all turf areas by using a device that removes cores to a depth of two inches(2")at not more than six inches(6") spacing. 29.02 All turf areas are to be aerified twice annually during the growing season from on or about the first week of April and again on or about the first week of August. 30. WATERING AND IRRIGATION SYSTEM MAINTENANCE 30.01 Since water requirements by plants vary according to the season and a particular year,extremely close attention shall be paid to the demands of the plants as influenced by their exposure to sun,wind,shade and location in the individual planters. The variation in size of plants installed, as well as the varieties, shall be taken into consideration.All landscaped and turf areas shall be irrigated as required to maintain adequate growth and appearance with a schedule most conducive to plant growth for operational mode. 30.02 Adequate soil moisture will be determined by programming the irrigation system as follows: a. Adjusting and setting of the automatic controller to establish frequency and length of watering period. Exhibit "Al": Scope of Services—Page 97 302#� b. Consideration must be given to the soil conditions,humidity,minimizing runoff and the relationship of conditions which affect day and night watering.This may include daytime watering during freezing weather to prevent icy conditions and manual operation of the irrigation system and/or hand watering with portable sprinklers dining periods of windy or inclement weather. c. A soil probe shall be used to a depth of twelve inches(12")to determine the water penetration by random testing of the root zones. 30.03 Watering shall be regulated to avoid interference with any use of the facility's roadways,paving or walks. 30.04 In the areas where wind creates problems of spraying water onto private property or road right-of-ways,the controllers shall be set to operate during the period of lowest wind velocity,which would normally occur at night or early morning hours. 30.05 Irrigation system will be controlled in such away as not to cause any excessively wet or"waterlogged"areas that could interfere with the ability to mow all turf. "In lawn"trees and other planting shall be protected from over watering and rum-off drowning. 30.06 New turf(up through the sixth mowing)shall be watered immediately after mowing. Well-established turf shall not be watered for at least four(4)hours after mowing. 30.07 All ground cover areas shall be watered as needed to maintain a healthy condition,with appropriate care being taken not to over water in shady areas. 30.08 Contractor shall be responsible for the operation of the automatic controllers,valves and sprinkler heads in managing the overall irrigation water delivery system of the area.All irrigation systems shall be regularly inspected and tested in accordance with the specifications specified herein. 30.09 Contractor shall insure that all personnel working on the irrigation system are fully trained in all phases of landscape irrigation systems and can easily identify and isolate problems and perform the proper testing and inspection of the irrigation system and the maintenance of the sprinkler heads. This knowledge of landscape irrigation systems shall include,but not be limited to,the operation,maintenance, adjustment and repair of said systems and their components. 30.10 Contractor is responsible for total maintenance of the irrigation system by performing the following tasks: a. Setting, scheduling and monitoring all irrigation controllers. b. Inspecting and reporting of irrigation system status. c. Adjusting and cleaning of sprinkler heads. d. Repair or replacement of all sprinkler heads with equal size and quality. e. Providing all P.V.C. schedule 80 nipples, caps,plugs, elbows, couplings, fittings, etc. f. Providing replacements of allrisers and swingjoints due to normal wear,vandalism and/or third-party negligence. g. Flushing irrigation pipelines, as needed. h. Replacing valve box covers due to normal wear,vandalism and/or third-party negligence with ones of equal size and quality. Exhibit "Al": Scope of Services—Page 98 43 i. Contractor shall confer with the Contract Administrator regarding the need for replacement or relocation of sprinkler heads. City may require the Contractor,at no additional cost,to relocate the sprinkler head(s)to those areas within the facility identified by the Contract Administrator. j. Repair and/or replacement of the following items of the irrigation system: quick couplers,automatic valves,gate valves, valves, automatic controllers and back flow devices,with equal size and quality. k. Annual certification of the back flow devices. i. Upon completion of an irrigation repair,application of seed and seed cover may be required as instructed 30.11 Complete piping replacement of the irrigation system is not required by the Contractor.Contractor is responsible for the repair or replacement of leaking main and lateral irrigation lines. 30.12 Replacement of irrigation components shall be completed within twenty-four(24)hours of determining damaged or inoperable irrigation component, or as otherwise specified in Section 33.04 and 33.05. 30.13 Replacement components for the irrigation system shall be with originally specified equipment of the same size and quality or substitutes approved by the Contract Administrator prior to any installation thereof.Additionally,components located at DeMuth Park shall be approved for use with effluent water. 30.14 The City of Palm Springs has anticipated an estimated materials replacement cost of one thousand five hundred dollars ($1,500)per month for irrigation system components as part of this Contract. This amount is intended to cover all properties, accumulatively,as identified in the attached Task List and Frequency Schedules.This expense is to be included in the unit cost for the fundamental task at"Maintain/repair irrigation"on each list. 31. IRRIGATION SYSTEM OPERABILITY AND TESTING-OPERATION 31.01 In order to insure the operability of the irrigation system, Contactor shall sequence controller(s) to each station manually to check the function of all facets of the irrigation system and report any damage or incorrect operation to the Contract Administrator. This is to be done weekly in all areas and immediately following the mowing operation in all turf areas. 31.02 During the testing,Contractor shall: a. Adjust all sprinkler heads for correct coverage to prevent excessive runoff aid/or erosion and the spread of water onto roadways, sidewalks,hard surface areas and private property. b. Unplug clogged heads and flush lines to free lines of rocks,mud and debris. c. Replace or repair inoperable irrigation equipment. d. All system malfunctions,damage and obstructions shall be recorded,reported to the Contract Administrator and corrective action taken. 31.03 In addition to regular testing, all irrigation systems shall be tested and inspected as necessary when damage is suspected, observed or reported. 31.04 Repair/replace malfunctioning sprinkler heads within one(1)watering cycle. 31.05 Correct malfunctioning irrigation systems and equipment within two(2)hours of identification or following verbal notification. 31.06 Control the irrigation system during inclement weather conditions and limit the use of water concurrent with the weather situation to the satisfaction of the Contract Administrator. Exhibit "A I": Scope of Services—Page 99 3a*4Zo 31.07 Flushing of the irrigation lines of grit and gravel shall be done by removing the last head on each lateral and operating the system until those materials are expelled. 31.08 A weekly report, indicating the time and date of each site inspection, is to be given to the City. This report will be in a form acceptable to the Contract Administrator. 32.BALLFIELD MAINTENANCE AND PREPARATION-OPERATION All ballfield areas within the premises shall be maintained at a level that insures a safe playing condition. Said ballfields, including appurtenant backstops, fencing, bleachers and walkways, shall be inspected daily and the Contract Administrator informed immediately thereafter of any existing hazardous conditions or any supplemental needs required.A separate employee shall be designated daily for use in ballfield preparation independent from any other function requiring maintenance within a City park. 32.01 Ballfield Preparation:The following progression is necessary to prepare a ballfield for each day's playas directed by the Contract Administrator or his designee: a. Lightly water the skinned portion of the infield and then drag and level with a Maxwell Steel Planner Drag or its equal to break the crust and regrade the infield. b. Home plate, pitchers mound, and fast, second and third base areas should be lightly watered. Home plate and pitchers mound will receive the heaviest watering. c. The dampened surface material in the above-mentioned areas shall be loosened,raked, shaped and leveled. The surface material that was worked away from these areas must be replaced in the proper area and tamped down firmly. d. All other depressions in the skinned area should be grated level and tamped down firmly. e. The skinned portion of the diamond shall be thoroughly watered with the proper amount of water to provide a suitable condition for dragging. As a rule, the appearance of small water bubbles should indicate sufficient watering. f. In the watering of the diamond,the correct procedure is to water away from the body with the hose to the rear.Do not walk on the watered areas. g. As the field dries, check the condition at which it can be dragged while cleaning and washing down dugouts, bleachers,concrete pads and walks around the diamond. Make sure that the runoff from this operation does not create hazardous or unplayable conditions in the area. h. Said drag, similar to a metal foot scraper constructed of heavy interwoven metal squares, is used to provide a finished surface. i. After smoothing the surface with the drag mat, small pebbles and other debris shall be removed. j. Make sure that the base pegs,pitching rubber, quick couplers,valve box covers and sprinkler heads are visible. Exhibit "Al": Scope of Services—Page 100 32A Qj 32.02 Ongoing Maintenance Operations(these operations are to be performed in addition to field preparation maintenance tasks on a monthly basis): a. The berm buildup that is created from play and the dragging operations shall be regularly raked level to insure a smooth transition between the skinned portion of the infield and the grass portion of the outfield. b. Turf and weed encroachment shall be prevented within the skinned portion of the ballfield. c. A smooth line shall be kept between the turf grass and skinned portion of the ballfield by either mechanically edging or chemical application at the direction of the Contract Administrator. d. Seasonally excessively wet diamonds may require the working of the skinned area until it is dry enough to prepare for play.Acceptable techniques shall be utilized to provide a playable diamond. e. A soil sterilant or herbicide shall be applied under all fencing that does not have concrete mow strips. I. Foul lines and out-of-bound lines that extend into turf areas shall be burned in on a regular basis to insure their visibility. 32.03 Scheduling of Maintenance Operations: Ballfield(s) shall be prepared daily in compliance with the schedule of recreation use as set forth by the Contract Administrator.Said schedule shall be prepared by the appropriate recreation staff and forwarded to the Contractor. 32.04 In the event that Contractor elects to use power equipment to complete such operations, Contractor shall be subject to local ordinances regarding noise levels.Contractor shall not use any power equipment prior to 8:00 a.m.Farther,any schedule of such operations may be modified by the Contract Administrator in order to insure that the public is not unduly impacted by the noise created by such equipment. 33. BALLFIELD PREPARATION AND MAINTENANCE-FREQUENCY 33.01 Inspect each field for safety and litter and debris removal:daily,seven(7)days per week,as instructed by the Contract Administrator. 33.02 Preparation for recreation use each field: one hundred twenty (120) times per year as instructed by the Contract Administrator. 33.03 Ballfield ongoing maintenance: monthly for each field location as instructed by the Contract Administrator. 34. DRINKING FOUNTAIN MAINTENANCE-OPERATION AND FREQUENCY 34.01 Contractor shall maintain all anterior and exterior drinking fountains by performing the following operations: a. Drinking fountains shall be cleaned and disinfected daily, seven (7) days per week, prior to 10:00 a.m. in all locations. b. Leaking fixtures,clogged or stopped-up drains and damaged fountains that cannot be repaired by tightening the fixture to stop the leak or unclogged by using a "plumber's helper" or a short snake to clear the drain shall immediately be reported to the Contract Administrator orally and thereafter in writing.For leaking fixtures,the water valve shall be turned off. Exhibit "Al": Scope of Services—Page 101 32A�2a 34.02 City shall be responsible for the repair or replacement of drinking fountains and fixtures.Additional compensation may be authorized, at the discretion of the Contract Administrator, for the Contractor to perform said work. 35.FERTILIZATION-OPERATION AND FREQUENCY 35.01 All fertilizer/micronutrient shall be approved by the Contract Administrator prior to application. 35.02 Application of the fertilizer shall be done in sections,determined by the areas covered by each irrigation system.All areas fertilized shall be thoroughly soaked immediately after fertilization. 35.03 All turf areas shall receive fertilizer to the standard set forth in Parks Maintenance Standards established by the National Recreation and Parks Association (see attachments). All fertilizer shall be inorganic and granular in form, with an approximate ratio of 4-1-2.Fertilizer is to be applied at the rate of one pound of actual nitrogen per thousand square feet of area. 35.04 Areas shall be fertilized using ratios and mixtures recommended by the Contract Administrator at the rate of application in accordance with the manufacturer's recommendation. 35.05 Application shall be accomplished by an appropriate broadcaster drop-style spreader at one-half the recommended rate in two perpendicular directions. 35.06 There are approximately 102 total acres of area requiring fertilization within this Contract.Contractor will be required to supply the City with materials invoices for each application to ensure that adequate and required quantities of materials have been applied to all areas. 36. TENNIS COURT AND BASKETBALL COURT MAINTENANCE 36.01 All court surfaces shall be blown clean in accordance with the appropriate frequency of service.Additionally,all court surfaces shall be deep cleaned by washing as discussed in Part II,Section II,paragraph 25 and in accordance with the appropriate frequency of service. 36.02 Tennis net maintenance shall include inspection and adjustment. The nets that are worn,torn or showing signs of deterioration shall be reported to the Contract Administrator. Basketball net maintenance shall include inspection and, if necessary,replacement. 37. SHRUB AND TREE CARE/PRUNING- OPERATION 37.01 Annual trimming of all trees is included in this Contract. Tree pruning shall be performed, with the intent of developing structurally sound trees, symmetric appearance with the proper vertical and horizontal clearance, as follows: a. All trees shall be trimmed,shaped and thinned,and suckers removed to a height of twelve feet(12')from surface. b. All dead and damaged branches and limbs shall be removed at the point of breaking. c. All trees shall be trimmed to prevent encroachment on private property. All tree care and pruning operations shall be done in accordance with the guidelines as established by the International Society of Arboculture(ISA),National Arborists Association(NAA)or the American Society of Consulting Arborists(ASCA). All trimming and pruning operations shall be under the direct supervision of an ISA Certified Arborisl and all pruning work is to be performed by ISA Certified Tree Workers. Exhibit "Al": Scope of Services—Page 102 54OZ*4� 37.02 Prune shrubs to encourage healthy growth habits and for shape to retain their natural form and proportionate size. Restrict growth of shrubbery to area behind curbs and walkways and within planter beds by trimming.Hedge shears may be used as a means of pruning, if approved by the Contract Administrator. 37.03 Pruning Procedures: a. Rapid healing of pruning wounds is dependent upon where the cut is made when removing limbs.Never leave short stubs. Some trees produce a corky ring of growth where a limb originates.The pruning cut should be made toward the outside portion of this"collar."If a tree does not produce this characteristic collar,then make the cut flush to the limb where it is growing. b. All limbs 1-h" or greater in diameter shall be undercut to prevent splitting. c. All limbs shall be lowered to the ground using a method that prevents damage to the remaining limbs. d. All equipment used shall be clean, sharp and expressly designed for tree pruning. e. Climbing spurs shall not be used. 37.04 Pruning Criteria: a. The initial step of pruning shall be the removal of all dead wood, weak, diseased, insect-infested and damaged limbs. b. All trees shall be pruned for vertical and horizontal clearance.Such clearances are:twelve feet(12')for pedestrian areas and walkways;fourteen feet(14')for vehicular roadways. c. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline.Limbs should extend alternately from the trunk on twelve-inch(12%)or twenty-four-inch(24%)spacing. d. All trees shall be thinned of smaller limbs to distribute the foliage evenly. e. All trees shall be trimmed and shaped to provide a symmetrical appearance typical of the species. f. All suckers and sprouts shall be cut flush with the trunk or limb. g. No stubs will be permitted. 37.05 All structural weaknesses, such as split crotch or limbs and diseased or decayed limbs, or severe damage shall be reported to the Contract Administrator. 37.06 Special emphasis shall be placed upon public safety during pruning operations,particularly when adjacent to roadways. 37.07 All trimming and debris shall be removed and disposed of offsite at the end of each day's work. 37.08 All trees that are downed by either natural or unnatural causes shall be removed and disposed of offsite within 24 hours. Stumps shall be removed to twelve inches(12")below grade and wood chips removed and hole backfilled to grade. 37.09 The underlying canopy of all trees will be maintained free of limbs and suckers to a height of 12 feet above ground. 37.10 All olive trees are to be fully trimmed annually prior to the spraying operation identified in 44.07. Exhibit "Al": Scope of Services—Page 103 3d2A2y 38. CULTIVATING-OPERATION 38.01 Cultivate beds and planter areas to ensure a neat appearance using appropriate equipment designed to loosen the soil to a depth of three inches (3"), Care shall be taken so as not to disturb plant materials or thew roots in accomplishing this operation. 39. RENOVATION/VERTICAL MOWING-OPERATION 39.01 Care shall betaken to avoid unnecessary or excessive injury to the turf grass and creation of excessive dust or PM-10- like particulate matter.. 39.02 Sweep or rake the dislodged thatch from the turf areas and place in appropriate gash bm(s). In dusty conditions, Contractor may be required to irrigate prior to sweeping. 39.03 Standard renovating or vertical mowinb type equipment shall be used. 39.04 Vertical Mowing - Turf: Vertical mow to remove thatch in turf areas to encourage healthy growth and maintain acceptable appearance. 39.05 Renovation-Turf: a. Renovate to the soil line and remove all excessive thatch in turf area. Compliance with all current and future AQMD standards is required. b. After thatch is removed and upon completion of turf renovation, all turf areas shall be overseeded,mulched and watered. c. Areas to be overseeded will be seeded using blends or mixtures at the rate of application recommended by the Contract Administrator. 40. TURF RENOVATION/RESEEDING-OPERATION 40.01 Parks to be overseeded and their approximate square footage are: Batiste Park(General into 29,670 sq. ft. DeMuth Park(General turf) 1,132,560 sq. ft. DeMuth Park Sport Fields(Sports turf) 696,960 sq. ft. Desert Highland Park(General turf) 370,376 sq. ft. Frances Stevens Park(General turn 79,060 sq. ft. Ruth Hardy Park(General turf) 706,344 sq. ft. Sunrise Plaza(General turn 892,960 sq. ft. Palm Springs Stadium(Sports turf) 122,500 sq. ft. Victoria Park(General turn 320,512 sq. ft. Palm Springs Dog Park(General turn 56,000 sq. ft. Municipal Co-generation Plant(General turn 10,000 sq. ft. NOTE: It requires approximately 54,000 pounds of Pure Live Seed to properly overseed all turf areas as specified. Delivery invoices to ensure the application of adequate materials must be submitted prior to the start of operations to the Contract Administrator. 40.02 All areas are to be scalped,vertically mowed per section 41 specifications and swept free of any loose grass clippings and debris. A maximum acceptable height of remaining turf after this operation is 1/4 inch. Soil must be visible throughout the turf area to insure positive soil contact with the seed. Exhibit "A1": Scope of Services—Page 104 BaA 2r- 40.03 Debris generated or accumulated during the course of the renovation operations shall be removed from the landscape site and disposed of at an appropriate landfill or disposal site at Contractor's expense. If stockpiling is necessary, preapproval to do so must be obtained from the Contract Administrator and all material must be removed daily.Absolutely no debris will be allowed left on site after scheduled daily work homy. 40.04 Irrigation in all areas that may have been damaged as a result of renovation practices must be repairedunmediately prior to seeding with acceptable methods and materials at Contractor's expense.Approval prior to seeding in any area will be a consensus judgment between the Contractor and the City, if applicable. 40.05 Acceptable performance and turf renovation practices will beat the sole judgment of the City.If adequate renovation has not been performed within any turf area, Contractor may be required to redo any area, in whole or in part,to achieve the desired and intended result. This will be done at the sole discretion of the City's representative or authorized designee. 40.06 For overseednng purposes, all turf areas are to be fertilized with a "balanced" fertilizer blend with a minimum guaranteed analysis of 15%nitrogen, 15%phosphorus, 15%potassium at the time of overseeding. This application of fertilizer is in addition to all other fertilization requirements as referred to in this document. Fertilization must occur prior to initial irrigation on the seed. Minimum rate: 1 pound each of actual nitrogen, phosphorus and potassium per thousand square feet of area covered. 40.07 Seeding is to be done after renovation and prior to fertilization.Seeding must be done in two perpendicular directions at half the recommended rate in each direction to insure even coverage. After seeding and prior to fertilization, turf is to be mowed at 1/4 inch,with grass stubble debris to retrain in place for additional coverage. 40.08 Only Oregon-grown"Blue Tag Certified"seed will be allowed.Seed must be a perennial ryegrass blend.A minimum of two locally-proven grass varieties and not more than three varieties may be used in the blend. The maximum allowable percentage of any single variety within the blend shall not exceed 50%of the entire blend. 40.09 To compute seeding rates as required,the Pure Live Seed(PLS)method will be used. This calculation is based on determining viable seedlings by multiplying the germination percentage,as stated on the bag tag,by the percentage of pure seed, as stated on the bag tag,per individual seed lot. 40.10 Rates will vary depending on area of application. General turf areas are median islands, City parks,parkways, and other ornamental lawn areas. Sports turf areas are baseball and softball fields, soccer fields, and other athletic fields. An approximate total acreage of each area will be provided, although bids are to be based on a per-thousand-square-foot basis. 40.11 General turf areas are to be seeded at 12 pounds(PLS)per 1,000 square feet. Sports turf areas are to be seeded at 14 pounds(PLS)per 1,000 square feet. 40.12 Seeding is not to occur prior to September 15 and must be one hundred percent(100%)completed in all areas no later than October 31 of each year. 41.DISEASE/INSECT CONTROL-OPERATION 41.01 All landscaped areas shall be maintained free of disease and all harmful or undesirable insects that could cause damage to plant materials,including,but not limited to,trees,shrubs,ground cover and turf.The primary insect problem within the parks system is one of ant control. It is the City's intent to control this and any other insect problems by means of organic methods. Pesticides may only be used with prior approval of the Contract Administrator.Whenever chemical applications are used,extreme care must be exercised.No chemicals shall be used in the presence of park patrons, especially small children. 41.02 The Contract Administrator shall be notified immediately of any disease, insects or unusual conditions that might develop. Exhibit "Al": Scope of Services—Page 105 3RA 26 41.03 A disease and pest control program to prevent all common diseases and pests from causing serious damage shall be provided on an"as needed"basis for plant materials,including,but not limited to,trees,shrubs,ground cover and turf.Disease and pest control shall be achieved using materials and rates recommended by a licensed California pest control advisor. 41.04 All Aleppo pine trees are to be sprayed four(4)tunes per year at the direction of the Contract Administrator. The spraying operation is to occur at night between the hours of 10:00 p.m. and 6:00 a.m. in all locations. All trees are to be completely sprayed according to the manufacturer's directions. Trees are to be treated for the control of red spider mites with a mixture of chemicals,such as Pentac and Morestan.This mixture is to be of the type that will attack living mites through the use of a miticide and the developing eggs through the use of an acaricide.The mixture is also to include a surfactant for improved adhesion and all chemicals are to be applied at the curative rate recommended by the manufacturer. 42, PLANT MATERIALS-OPERATION 42.01 Plant materials shall conform to the requirements of the landscape plan of the area and to"Horticultural Standards" of American Association of Nurserymen as to kind,size,age,etc.Plans of record and specifications should be consulted to insure correct identification of species. Plant material larger than those specified may be supplied if complying in all other respects. 42.02 Substitutions may be allowed but only with prior written approval by the Contract Administrator. 42.03 Nomenclature - Plant names used in the landscape plan of the area conform to "Standardized Plant Names" by American Joint Committee on Horticultural Nomenclature. In those cases not covered thereon,the custom of the nursery trade shall be followed. 42.04 Quality: a. Plants shall be sound, healthy, vigorous, free from plant disease, insect and pests or their eggs, and shall have healthy,normal root systems and comply with all state and local regulations governing these matters and shall be free from any noxious weeds. b. All trees shall be measured six inches(6")above the ground surface. c. Where caliper or other dimensions of any plant material are omitted from the Plant List,it shall be understood that these plant materials shall be normal stock for type listed. They must be sturdy enough to stand safely without staking. d. Shape and Form: Plant materials shall be symmetrical and/or typical for variety and species and conform to measures specified in the Plant List. e. All plant materials must be provided from a licensed nursery and shall be subject to acceptance as to quality by the Contract Administrator. 42.05 Plant Materials Guarantee:All shrubs shall be guaranteed to live and remain in healthy condition for no less than thirty (30) days from the date of acceptance of the job by the Contract Administrator. Exhibit "Al": Scope of Services—Page 106 42.06 Amoral Planting: Annual flowers, of a type and size to be specified by the Contract Administrator, shall be planted twice annually,in October and early May. The annuals shall be planted at sites according to Operational Mode.All fall annual planting must be completed prior to November I and all spring annual planting must be completed prior to the Memorial Day weekend. a. Estimated Quantities: The approximate number of flats of color purchased per planting have been two hundred fifty(300).Flats per planting have been purchased in about a 50150 mix of four-inch(4")liners and iumbo packs of forty-eight(48)plants per each flat. 1. Annual planter bed preparation shall consist of the following: removal of any weed growth or foreign materials;turning ofthe soil to a depth of six inches(6")two(2)weeks prior to seasonal planting;amendment with two (2) cu. ft. soil conditioner per one hundred (100) sq. ft. of a type approved by the Contract Administrator; incorporation of amendment and 6-20-20 fertilizer at a rate of thirty (30) pounds per one thousand(1,000)sq. ft., into the soil; fine grade and moistening of soil prior to planting. 2. Prior to seasonal planting, all beds are to be treated with a granular broad-spectrum fungicide, approved in advance by the Contract Administrator. 3. Planting of annuals shall consist of: placement of annuals into the prepared beds at a maximum of eight inch (8")spacing,as determined by variety and at the Contract Administrator's direction;plants shall be placed in a predetermined arrangement, firmed into the soil immediately after removal from flats and watered immediately upon completion of a reasonable section. 4. All annuals shall be heated with an anti-desiccant spray prior to planting and watered immediately after planting. 5. The Contract Administrator shall reject all animal flower materials that are of the wrong type, undersized, damaged or diseased, overgrown, or that in any way do not reflect a high degree of care. Contractor shall provide suitable materials upon the direction of the Contract Administrator that meets with approval. 6. Replacement of annuals that fail to perform, for any reason, may be required by the Contract Administrator at the Contractor's expense. 42.07 Olive Tree Suravhng: Olive trees shall be fully treated and retreated, for a total of two(2)applications, with a fruit- fixing agent(Olive Stop)at the appropriate Time each spring,according to Operational Mode and as determined by the Contract Administrator. 43.LOCKS AND KEYS 43.01 City has developed a chain and lock system for restrooms,gates and valves/pumps cover boxes.Contractor shall be responsible for purchasing similar locks upon loss of any City-owned locks. City shall provide Contractor, on a one-for-one exchange, locks that have been vandalized or are inoperable. 43.02 Contractor shall provide a chain and lock system,at Contractor's expense,for trash containers located di roughout the parks for the purposes of securing and limiting the removal or tipping of the containers. 43.03 Key Control: a. Contractor shall be responsible for the series of keys assigned to it and will, in turn, assign these keys to its personnel for use in maintaining this facility. Exhibit "Al": Scope of Services—Page 107 32A2sr b. Contractor will be held responsible for the proper use and safekeeping of all keys issued by the City to the Contractor. c. Contractor shall report all lost or stolen keys to the Contract Administrator within twenty-four (24) hours of discovery ofthe loss.Contractor shall reimburse the City for the cost,as determined by the Contract Administrator, of re-keying the facility or duplicating additional keys. d. Upon termination,cancellation or expiration ofthis Contract,all keys received by the Contractor shall be returned to the Contract Administrator. e. California law stipulates that it is unlawful for a person to duplicate any keys without the permission of the owner. The penalty for violation of law is either six(6)months imprisonment or a five hundred dollar($500)fine,or both. 44. SPECIALTY TASKS 44.01 At the request of the Contract Administrator,the following Specialty Tasks are to be performed,for which Contractor will be compensated in accordance with the negotiated hourly rate as shown in its proposal submitted. For those costs not provided for elsewhere, Contractor shall submit an estimate to the Contract Administrator prior to performing the task a. City shall maintain,including re-lamping,the Tight standards at DeMuth Park,Palm Springs Stadium and Cerritos Field only. All other re-tamping shall be the responsibility of the Contractor. Contractor shall inspect the light standards and check operability of the lamps and notify the Contract Administrator of damaged light standards and inoperable or burned out lamps. b. During Special Events,Contractor shall pick up and remove all litter within the Special Events area.Other Work shall include,but not be limited to: 1. Assembly and disassembly of bleachers:Transport,assemble and disassemble mobile bleachers with a seating capacity of two thousand five hundred (2,500). Move entire bleachers four (4) tines each year and move between eight(8)and ten(10)bleacher sections six(6)times per year.Each section will seat fifty(50)people. 2. Erection and removal of crowd control devices: A typical event requiring crowd control is the Pahn Springs V illageFest.This event is held weekly in the Central Business District.The erection and removal time of crowd control devices typically averages twelve(12)hours per week. 3. Assisting during emergency situations,such as earthquakes,fires and floods. 4. Transporting,towing or moving Special Events materials and supplies,which may include,but not be limited to, floats, boxes of souvenirs, such as T-shirts,hats and paper weights,tables and chairs. It is esthnated that approximately seven thousand(7,000)how's may be associated with this type of activity. 44.02 Contractor shall provide labor, equipment,tools and materials to remove gum and grime from the public sidewalks on the east and west sides of Palm Canyon Drive between Alejo Road and Baristo Road, including sidewalks in the area of the historical buildings,the stamped-brick meridian between buildings off ofPalm Canyon Drive,and the sidewalk on Indian Canyon Drive between Andreas and Arenas streets. All work shall be scheduled before or after normal business hours in order to minimize the inconvenience to the store proprietors. Exhibit "A1": Scope of Services—Page 108 3a .4oaf Cleaning shall be accomplished by use of a pressure washer operating at 2800 to 3000 psi at a temperature between 195 to 200 degrees Fahrenheit.A mild biodegradable detergent shall be applied through the pressure nozzle while cleaning and manually sprayed on heavily soiled areas as needed.An MSD sheet shall be provided upon request. Care shall be taken to prevent soiling of store windows immediately adjacent to the sidewalk being cleaned.Windows soiled in the process of cleaning shall be wiped and reasonably cleaned. Contractor shall maintain and provide public liability/ property damage insurance pertaining to and protecting against liability arising from the contracted activities. Exhibit "A1": Scope of Services—Page 109 5AA 30 EXHIBIT`B 1" SPECIAL REQUIREMENTS 1. STAFFING REQUIREMENTS: A. At all threes during the course of this Contract,Contractor will provide the following minimum crew assignments and full-three staffing levels: one(1)full-time superintendent,one(1)full-three foreman,one(1)full-time lead man,and two(2)full-time irrigation technicians for the months of April through September and one(1)irrigation technician for the months of October through March, if applicable, per work crew, plus additional manpower as needed to adequately perform all tasks as specified in the Contract.All of these people will work Monday through Friday and be assigned to the various parks in the city.Additionally,workers will be assigned to work a fall eight-hour shift on Saturdays,Sundays and holidays to provide the City with seven-day-per-week coverage,as required on the task lists. B. The superintendent, lead men and irrigation technician will each have a two-way radio in their vehicles and be available for radio contact at all times during normal working hours to respond to calls and settle problems that may occur throughout the work day.The City of Palm Springs will provide the Contractor with one(1)two-way radio to be used during daily work hoes to communicate with designated City employees and for emergency response to public safety calls. C. Unless otherwise directed, the basic daily hours of maintenance service shall be as follows: For the months of November through April 7:00 a.m.to 3:30 p.m.;for the months of May through October—6:00 a.m.to 2:30 p.m. D. Park mowing will be done with a separate mowing crew.Contractor shall use a minimum of one(1)seven-gang reel- type mower(or approved equivalent)in conjunction with one(1)72"tear-discharge rotary mower to complete all of the mowing of City parks.All mowing shall be completed during normal work hours,Monday through Friday of each week,unless otherwise approved by the Contract Administrator. E. One(1)full-time employee, or the equivalent of eight(8)hours per day, shall be allocated seven(7)days per week for both Sunrise Plaza and DeMuth Park.All other parks shall be maintained on a crew basis where the crews report in the morning, clean restrooms, if applicable,pick up trash and police the parks.All other landscape tasks,such as horticultural,irrigation and non-routine,shall be accomplished throughout the day and work week,as specified in the Contract. 2. SUPPORT SERVICES: To accomplish the following tasks,which are not performed on a routine basis, and provide for a better distribution of manpower, Contractor shall bring in additional labor and equipment on an"as needed"basis: • Annual Planting • Aeration • Fertilizing • Overseeding • Verticutting • Tractor/Skiploader Work • Pesticide Spraying • Tree Trimming These services are technical in nature and the kind of equipment required is not the normal equipment for on-site landscape laborers to use. Exhibit 'B 1": Special Requirements—Page 110 3. LABOR REQUIREMENTS TO SUPPORT SPECIAL EVENTS/PROJECTS: A. Contractor is required to provide manpower and equipment as needed to supply labor in support of City special events and special projects.The number of laborers required and number of work hours will be determined on an as-needed basis. Contractor will be notified a minimum of forty-eight(48)hours in advance of all work assignments as to the number of workers needed and the estimated hours of service requested. B. Typically,the type of work performed in these instances is a moving of materials,hauling trash and debris,shoveling, moving and assembling grandstands, and a variety of other tasks requiring unskilled labor. C. The City of Palm Springs typically requires approximately 7,000 man hours per year of this type of work throughout the community. There is no guarantee as to the actual amount of hours requested annually. Contractor may be requested to support all of any part thereof of the total 7,000 man hours anticipated at the discretion of the Contract Administrator.All materials,which may be required,other than transportation vehicles and minor hand tools will be provided by the City. D. The hourly rate to be used on a routine basis will be considered the REGULAR RATE as shown on the Bid Schedules. The hourly rate to be used on a non-routine basis for the ten (10) holidays listed below will be considered the HOLIDAY RATE as shown on the Bid Schedules. The HOLIDAY RATE will ne observed only on the following City holidays: I. New Year's Day-January 1 2. Martin Luther King Jr. Day-3'Monday in January 3. Lincoln's Birthday-February 12 4. Presidents' Day-3"Monday in February 5. Memorial Day-Last Monday in May 6. Independence Day-July 4 7. Labor Day- 1"Monday in September 8. Veterans Day-November 11 9. Thanksgiving Day-4"'Thursday in November 10. Christmas Day-December 25 NOTE: When a recognized holiday falls on a Saturday, the preceding scheduled workday shall be considered the holiday. When a recognized holiday falls on a Sunday, the following scheduled work day shall be considered the holiday. E. If the Contractor fails to provide the required staffing to support special events and special projects,the Contractor will be considered to be in default and liquidated damages,as provided for in Section 5, shall apply.The applicable Frequency Schedule shall be Frequency"J."The 90-day grace period does not apply. 4. USE OF CITY FACILITIES:During the term of this Contract,City hereby grants Contractor a license to use those portions of the Corporate Yard,located at 425 N.Civic Drive,Palm Springs,California,shown by cross-hatching on the attached Site Plan,for offices for Contractor's superintendent and foreman performing services under this Contract.Contractor must staff and maintain the on-site office as the primary point of contact with the City on a daily basis during normal business hours. 5. LIQUIDATED DAMAGES SCHEDULE:Each maintenance task identified herein shows a frequency of occurrence.These frequencies are identified by a letter, "A"through"J,"and categorized as either"regular," "periodic,"or"occasional,"as shown on the schedule below.Tasks A through E are considered regular,tasks F through H are considered periodic,and tasks I through J are considered occasional. Exhibit "B 1": Special Requirements—Page 111 ✓42A 3Z If an individual task is not performed correctly or within required time lines,Contractor will be considered to be in default. Once considered in default,liquidated damages may be assessed against Contractor on a per-task,site-specific basis until the default is corrected. The assessment shall be: 1)$50 per occurrence for regular tasks; 2) $250 per occurrence for periodic tasks;and 3)$2,500 per occurrence for occasional tasks. In the event of a default after the first ninety(90)days of the contract,the above liquidated damages shall be assessed for failure to complete any individual task.A 90-day allowance is permitted to facilitate phasing in of the schedule.For regular tasks,after the third written notice of violation,damages may be assessed for all violated thereafter concerning such task,with or without pEjo1 notice of violation.For periodic or occasional tasks,written notice shall be given of the violation with a)three (3)days to cure for periodic tasks and b)five(5)days to cure for occasional tasks.Liquidated damages shall be assessed if the default is not timely cured. The assessment will be doubled after eight(8)violations for regular tasks, after three (3) violations for periodic tasks, and after each violation for occasional tasks unless the violation is waived by the Contract Administrator for good cause. The doubling applies to the specific task and not the class or category. Contractor will not be found in default for regular or periodic level tasks for the first ninety(90)days of the Contract to allow the Contractor sufficient time to retain adequate staff and become adjusted to the various job functions and sites within the City,although Contractor shall be given notice of all violations after Contract commencement. The ninety(90)-day grace period does not apply to occasional tasks at any time during the Contract. 6. PROHIBITION AGAINST SUBCONTRACTING ORASSIGNMENT:The experience,knowledge,capability andreputation of Contractor, its principals and employees were a substantial inducement for City to enter into an agreement. Therefore, Contractor shall not contract with any other entity to perform,in whole or in part,the services required hereunder without the express written approval of the Contract Administrator. Exhibit "B 1": Special Requirements —Page 112 32 #4 33 EXHIBIT "Cl" SCHEDULE OF COMPENSATION SUMMARY OF COMPENSATION FOR PARK MAINTENANCE SERVICES AT VARIOUS LOCATIONS WITHIN THE CITY OF PALM SPRINGS The Contractor proposes and agrees to perform the maintenance services in good order and in accordance with the Scope of Work. I/We will provide the specified services at various locations within the City of Palm Springs, and will accept as full payment the following amounts: ITEM PARK ANNUAL COST 1 Sunrise Plaza $ 94,103.80 2. Baristo Park $ 4,921.80 3. DeMuth Park $ 211.746.04 4. Desert Highland Park $ 63,747.02 5. Desert Highland Windbreak $ 5,174.52 6. Frances Stevens Park $ 12,682.56 7. Palm Springs Dog Park and Municipal Co-gen Complex $ 5,379.26 8. Ruth Hardy Park $ 72,434.21 9. Victoria Park $ 27,642.60 10. Palm Springs Stadium and Cerritos Field $ 39.570.19 SUBTOTAL: $ 537,402.00 11. Downtown Steam Cleaning $ 42,024.00 GRAND TOTAL: $ 579,426.00 Hourly Rates for Work Related to Special Events/Special Activities: From time-to-timethe City may require landscape labor in conjunction with City-sponsored special events and activities. The Contractor shall provide such labor at the following hourly rates: Regular Rate: $ 18.50 Per hour Holiday Rate: $ 27.75 Per hour The Contractor shall provide special event/special activity labor only as directed by the City's Contract Administrator and only in conjunction with an event or activity for which an unencumbered appropriation exists in the City's budget. Payment: Payments for parks maintenance services will be made from acceptable invoices on a monthly basis in an amount equal to 1112 of the annual total. The Contractor shall prepare and present to the City's Contract Administrator separate invoices forspecial event and activity hours worked, one invoice per special event/activity. Such invoices shall be presented within 48 hours following the conclusion of the event. EXHIBIT "Cl" SCHEDULE OF COMPENSATION PAGE 113 324 3 V PARKS FUNDAMENTAL TASK LIST/FREQUENCY SCHEDULE (Detail) LOCATION: Sunrise Plaza FREQUENCY UNITCOST ANNUAL FUNDAMENTAL TASK SCHEDULE UNIT COST MULTIPLIER COST Aerry turf I-Bi-Annually 931 ,pl x2 Gz./ Apply pre-emergent herbicide-landscape areas H-Quarterly 4 4S 53 x 4 Apply pre-emergent herbicide-turf areas J-Annually BGz,/ x1 GZ,/y Blow off courts D-Weekly 7, p x 52 30 QD Blow off walks,curbs,gutters&horoscope D-Weekly 17.41,9 x 52 -3 p,'g 0 Clean drinking fountains A-Daily ,,53 x 365 y2 3,LyrS' Clean parking lots I trash enclosures E-Bi-Weekly Sf x 24 94/ cJZ Clean picnic tables&barbecues B-Daily S,z Z. x 365 1 pS-,5 o Clean playgrounds I maintain sand areas A-Daily 2 Z. x 365 J 0'i$0 —B--BZ* 4- 95. Control nuisance pests D-Weekly 7,90 x 52 50. $D Cultivate beds D-Weekly -7 S-, 8/ x 52 w /Z Empty trash receptacles I clean lids&ashtrays A-Daily 7, 49 x 365 8p ,L O Fertilize ornamentals&annuals F-Monthly /SS,y x 12 y-el Fertilize turf G-Bi-Monthly (,;?m 71 x 6 '12 q. ZL Herbicide turf G-Bi-Monthly 310,3S x 6 �(nZ•�O Herbicide walks&landscape areas ❑-Weekly 3S.$'/ x 52 �Gz,12 Maintain ballfields-ongoing Maintain ballfields-routine Maintain/repair vrigation B-Daily /z, 7,5' x 365 ''I 6,53. 75 Pickup/remove litter&debris A-Daily 71(.9 x 365 �D3, Z O Plant annuals I-Bi-Annually g4S.S3 x 2 9 3 Power edge all areas E-Bi-Weekly 114.39 x 24 2 7903. J 7— Power mow turf D-Weekly may,3 x 52 /S,$z7 7fk Power-string trim all areas D-Weekly 7 J, Z x 52 3 72y,Z Prepare athletic fields Prune I trim)shape 1 stake trees D-Weekly s / x 52 8/oz /2 Rake 1 remove Veaves D-Weekly 3S' 7/ x 52 / 6Z J Remove graffiti B-Daily .rS3 x 365 9�3 ys- Remove weeds 1 rake out sand landscape D-Weekly z p x 52 3p Bp Renovate I overseed turf J-Annually 3 03`/. yy x 1 Spray insecticides D-Weekly z �0 'x 52 930,QD Spray olive trees I-Bi-Annually 3 GD x 2 Z 7 tea,20 Spray pine trees H-Quarterly (P 73.37o x 4 z 793.m0 Trim hedges/shrubs G-Bi-Monthly 3103S' x 6 / 2�4Z,/p Trim all trees J-Annually ,j S�S,S3 x 1 SSGS.53 Wash down outside corridors/passageways/around buildings D-Weekly 01170 x 52 3D, 80 Wash off courts E-Bi-Weekly 3$,9q x 24 y30, y& PAGE TOTAL PAGE TOTAL $ 9y-1o3'8D 114 ii45�� PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Baristo Park FREQUENCY UNIT COST ANNUAL FUNDAMENTAL TASK SCHEDULE UNIT COST MULTIPLIER COST Aerify turf I-Bi-Annually 7-5- 9(, x 2 19 7 7 2 Apply pre-emergent herbicide-landscape areas H-Quarterly ALI ` Z x 4 9 g,L(E Apply pre-emergent herbicide-turf areas J-Annually ) L(I,7 1 x 1 ( L(� Blow off courts D-Weekly I , 8(p x 52 q (p 1 Z Blow off walks, curbs,gutters&hardscape D-Weekly 09 x 52 q(m R Clean drinking fountains A-Daily , 15 x 365 S"9.7.s Clean parking lots/trash enclosures Clean picnic tables&barbecues B-Daily :A7 x365 Clean playgrounds/maintain sand areas A-Daily ,2 7 x 365 Clean/service restrooms Control nuisance pests D-Weekly , 97 x 52 5 p t/!I Cultivate beds D-Weekly 03 x 52 /L/� /6- Empty trash receptacles/clean lids&ashtrays A-Daily , JF'A x 365 1919,80 Fertilize ornamentals&annuals F-Monthly .Z O x 12 9,�, elo Fertilize turf G-Bi-Monthly 2!�, z x 6 1 11] Z Herbicide turf G-Bi-Monthly L21/ x6 9911 ,14, Herbicide walks&landscape areas D-Weekly 1, �(o x 52 96 7.2- Maintain ballfields-ongoing Maintain ballfields-routine Maintain/repair irrigation B-Daily j,Z x 365 B9 �p Pickup/remove litter&debris A-Daily A ] x 365 9 ,S"S Plant annuals I-Bi-Annually x 262. x 2 L/9. P_cr Power edge all areas E-Bi-Weekly x 24 Power mow turf D-Weekly 2.1, 79 x 52 Power-stnng trim all areas D-Weekly 31 73 x 52 /93. 9 G Prepare athletic fields Prune I trim I shape I stake trees D-Weekly �, 913 x 52 /97, /lG Rake I remove leaves D-Weekly !/ x 52 go. y y Remove graffiti B-Daily , / 5 x 365 9 q, Remove weeds/rake out sand landscape D-Weekly , 8 (o x 52 9/P, Jz Renovate/overseed turf J-Annually 41. (o 7 x 1 34y 7 Spray insecticides D-Weekly x 52 50, [/ Spray olive trees I-Bi-Annually I $& x 2 / Ly/ 2 Spray pine trees Trim hedges/shrubs G-Bi-Monthly y O x 6 2 c1. ],8 Trim all trees J-Annually 6./9 x 1 Wash down outside corridors/passageways/around buildings Wash off courts E-Bi-Weekly C/,ID x 24 9 8, 410 PAGE TOTAL PAGE TOTAL. $ Z/ O 115 13 (Detail) LOCATION: DeMuth Park FREQUENCY UNIT COST ANNUAL FUNDAMENTAL TASK SCHEDULE UNIT COST MULTIPLIER COST Aenfy turf I-Bi-Annually 78 / x 2 30 Apply pre-emergent herbicide-landscape areas H-Quarterly v7 x 4 �7Yn L g Apply pre-emergent herbicide-turf areas J-Annually 7L G x 1 Blow off courts D-Weekly y o x 52 Blow off walks, curbs, gutters&hardscape D-Weekly D x 52 Clean drinking fountains A-Daily f x 365 C) 1,37 Clean parking lots/trash enclosures E-BI-Weekly S x 24 7G L Clean picnic tables&barbecues B-Daily L x 365 S Clean playgrounds/maintain sand areas A-Daily L ZS x 365 /v3 CJ�n I sersic� r s 2,—Belly �t-y-3B— Control nuisance pests D-Weekly 4/3 0 x 52 Z Z j F.O Cultivate $ beds D-Weekly 8� x 52 y y 6 G Y Empty trash receptacles 1 clean lids&ashtrays A-Daily f,3S x 365 Fertilize ornamentals&annuals F-Monthly 73 OZ x 12 Fertilize turf G-B-Monthly x 6 6 yL Herbicide turf G-BI-MonthlyV7. x 6 y cy 7✓, 3 Herbicide walks&landscape areas D-Weekly x 52 e'Maintain ballfields-ongoing E-Bi-Weekly x 24 y ` ZMaintain ballfields-routine C-Daily x 120 L Maintain/repair irrigation B-Daily x 365 V pG o V. Pickup/remove litter&debris A-Daily � 3s` x 365 G G 17.75 Plant annuals I-Bi-Annually /�19 O x 2 .7 2 Z Power edge all areas E-Bi-Weekly x 24 ,F Power mow turf D-Weekly Z l B x 52 7 Power-string trim all areas D-Weekly �g 9 y x 52 `D. AL r Prepare athletic fields C-Daily 7 36 x 120 Prune/trim/shape/stake trees D-Weekly 34 c x 52 7 G Rake/remove leaves D-Weekly $G O x 52 7 Remove graffiti B-Daily G �r x 365 Remove weeds/rake out sand landscape D-Weekly t�� pY x 52 2 p D 27 Renovate I overseed turf J-Annually x 1 $ ZD. $$ Spray insecticides D-Weekly i x 52 Spray olive trees I-Bi-Annually x 2 s'� zz 67l.9-.YY. Spray pine trees H-Quarterly x 4 G 7 y yy Trim hedges(shrubs G-Bi-Monthly O x 6 L Trim all trees J-Annually o o x 1 jOD,po Wash down outside corridors(passageways f around buildings D-Weekly !�j? p x 52 Wash off courts E-Bi-Weekly �j3, Z4 x24 PAGE TOTAL 41 g 3 m 6 a PAGETOTAL $ R//f7Yta.Dy 116 30 2*4 37 PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Desert Highland Park FUNDAMENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aerify turf I-Bi-Annually �3�; �3 x 2 ( 171. V, Apply pre-emergent herbicide-landscape areas H-Quarterly 3 G ( x 4 27 Z Apply pre-emergent herbicide-turf areas J-Annually L 7/,Z7 x 1 1, Z j i• Z 7 Blow off courts D-Weekly x 52 &Y_3 7 6 Blow off walks, curbs, gutters&hardscape D-Weekly Z 3 x 52 lo Lf3, 7 4- Clean drinking fountains A-Daily 72 x 365 G 5-; Clean parking lots!trash enclosures E-Bi-Weekly a,:Z, / 7 x 24 Z 7 Z 2 Clean picnic tables&barbecues B-Daily 1, 370 x 365 .277,So Clean playgrounds/maintain sand areas A-Daily „3 , S O x 365 z.77.$O Clean/service restrooms Control nuisance pests D-Weekly z, �? x 52 1,N3. 74, Cultivate beds D-Weekly a y,L� x 52 277,L/q Empty trash receptacles/clean lids&ashtrays A-Daily 3,y p x 365 A Z 77,SO Fertilize ornamentals&annuals F-Monthly 105194 x 12 Z 77, Z$ Fertilize turf G-Bi-Monthly y z3.75 x 6 2. Sq2,S0 Herbicide turf G-Bi-Monthly Z1/. 9% x6 x 7-7/, Z2 Herbicide walks&landscape areas D-Weekly Z 4, 4 7 x 52 Z 7Z-y y Maintain ballfields-ongoing E-Bi-Weekly j ,9 7 x 24 Maintain ballfields-routine C-Daily i O. Lao x 120 Z 7Z,O p Maintain/repair irrigation B-Daily Jf' z Z x 365 D,�'.✓Z� Pickup/remove litter&debris A-Daily �, ZZ x 365 ,'jD Plant annuals I-Bi-Annually ,21-7-9 Power edge all areas E-BI-Weekly � Y3 x 24 14,1Y Power mow turf D-Weekly 1220. D S x 52 1 yyy, Power-string trim all areas D-Weekly 3(r, x 52 V77- .e)oPrepare athletic fields C-Daily 7D,6O x 120 Prune I trim I shape/stake trees D-Weekly ,24 , y7 x52 Rake/remove leaves D-Weekly Zy, y1 x 52 Remove graffiti B-Daily 7J x 365Remove weeds/rake out sand landscape D-Weekly V79 8x 52 . Renovate/overseed turf J-Annually (D x1 Spray insecticides D-Weekly $ x 52 i ,Y3. 76, Spray olive trees I-Bi-Annually x 2Spray pine trees H-Quarterly b x 4Trim hedges/shrubs G-Bi-Monthly / x 6 Cj7S g(o Trim all trees J-Annually x 1 w.57 3 Wash down outside corridors/passageways/around buildings D-Weekly 1.2 , 3 X x 52 (/i� 2✓/3.7 4- Wash off courts E-Bi-Weekly Z(„ g(p x 24 l�7J /- 4, Y PAGE TOTAL G3 7y7,az PAGE TOTAL $ 3 7V7.o 117 •3 ,2 44 40 Sr PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Desert Highland Windbreak FUNDAMENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aenfy turf Apply pre-emergent herbicide-landscapd areas Apply pre-emergent herbicide-turf areas Blow off courts Blow off walks, curbs, gutters&hardscape Clean drinking fountains Clean parking lots Clean picnic tables&barbecues Clean playgrounds/maintain sand areas Clean/service restrooms Control nuisance pests Cultivate beds Empty trash receptacles/clean lids&ashtrays Fertilize ornamentals&annuals Fertilize turf Herbicide turf - Herbicide walks&landscape areas Irrigate(manually)Maintain ballfields F-Monthly x12 4, -ongoing 3 . 20 Maintain ballfields-routine Maintain/repair irrigation Pickup/remove litter&debris F-Monthly 1,7 J x 12 Plant annuals Power edge all areas Power mow turf Power-string trim all areas Prepare athletic fields Prune/trim/shape/stake trees Rake/remove leaves Remove graffiti Remove weeds/rake out sand landscape Renovate/overseed turf r secticides live trees ine trees dges/shrubs treesown outside corridors!passageways/around buildings Wash off courts PAGE TOTAL ,+r- �' ,Z'lii6:�. If L, C' PAGE TOTAL $ si7y.sz 118 PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Frances Stevens Park FUNDAMENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aerify turf I-Bi-Annually %L• x 2 Apply pre-emergent herbicide-landscape areas H-Quarterly [�'$,G/$ x 4 �7 3• G� Apply pre-emergent herbicide-turf areas J-Annually C?• x 1 Blow off courts Blow off walks, curbs,gutters&hardscape D-Weekly L SS x 52 C Clean drinking fountains Clean parking lots/trash enclosures E-Bi-Weekly p•4 L( x 24 aSD•s� Clean picnic tables&barbecues Clean playgrounds/maintain sand areas Clean/service restrooms Control nuisance pests D-Weekly 1/• gs- x 52 S'S.Z r5 Cultivate beds D-Weekly [�, �,S' x 52 ZS'Z .2=0 Empty trash receptacles/clean lids&ashtrays A-Daily Li x 365 Fertilize ornamentals&annuals F-Monthly 3 F1-7 x 12 Fertilize turf G-Bi-Monthly Herbicide turf _ �i •✓c x 6 5•�9•Zy G-Bi-Monthly �j,5• GS' x 6 393. 90 Herbicide walks&landscape areas D-Weekly 7• gs x 52 Maintain ballfields-ongoing S2 Z Z . o Maintain ballfields-routine Maintain/repair irrigation B-Daily Lk 365 Pickup/remove litter&debris A-Daily /, /Z x 365 Plant annuals I-Bi-Annually f, ,(r` x 2 Power edge all areas E-Bi-Weekly G , y/ x 24 Power mow turf D-Weekly y Ll,$3 x 52 Power-string trim all areas D-Weekly 7 x 52 .3.�,ii 7� Prepare athletic fields Prune/trim/shape I stake trees D-Weekly $S'" x 52 Rake/remove leaves D-Weekly L(• $S x 52 Remove graffiti B-Daily , 37 x 365 Remove weeds/rake out sand landscape D-Weekly 3 x 52 7/0 Renovate/overseed turf J-Annually SS3.z7 x 1 Spray insecticides �`5 3 7-7 D-Weekly Z .3� p "x 52 /23.7�0 Spray olive trees 1-Bi-Annually 7 9� y0 x 2 Spray pine trees 3 93. e' Trim hedges/shrubs G-Bi-Monthly $�, Sy x 6 4Trim all trees J-Annually 51 L71 All x 1 / ,Z S Wash down outside corridors/passageways/around buildings D-Weekly Ll , $,j" x 52 a�.2. A O Wash off courts PAGE TOTAL SZ, PAGE TOTAL' 119 - 09 VC) PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Palm Springs Dog Park& Municipal Co-Gen Complex FUNDAMENTALTASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aerify turf H-Quarterly �FC 27 x 4 ' I Z Apply pre-emergent herbicide-landscape areas H-Quarterly L •c6L x 4 07. 44 Apply pre-emergent herbicide-turf areas J-Annually �c� x 1 Blow off courts Blow off walks, curbs, gutters&hardscape A-Daily S' x 365 �—y, 7f Clean drinking fountains A-Daily S- x 365 S q 7_ ,'- Clean parking lots/trash enclosures E-Bi-Weekly a y x 24 ��-"3. 7G Clean picnic tables&barbecues D-Weekly Z O 9 x 52 Clean playgrounds/maintain sand areas Clean/service restrooms Control nuisance pests D-Weekly D�( x 52 �Ct/ 0Cultivate beds Empty trash receptacles/clean lids&ashtrays A-Daily 3 p x 365 F- u O`1• So Fertilize ornamentals&annuals Monthly I , 4 7 x 12 .53•Gy Fertilize turf F-Monthly 3 x 12 Herbicide turf G-Bi-Monthly x6 j.g/ Herbicide walks&landscape areas D-Weekly � b9 x 52 log. O$ � Maintain ballfields-ongoing Maintain ballfields-routine Maintain/repair irrigation B-Daily ,7S x 365 737, 7 - Pickup/remove litter&debris A-Daily x 365 Plant annuals O9 Power edge all areas E-Bi-Weekly (p•7 I x 24 ( �( • py Power mow turf D-Weekly (twice weekly) " x 104 Ii , 10 l4cro.Np Power-string trim all areas D-Weekly �. 10 x52 2b Prepare athletic fields Prune/trim/shape/stake trees D-Weekly �• 9 x 52 fJB. Ww Rake/remove leaves D-Weekly x 52 ov sy.o� Remove graffiti B-Daily x 365 Sy.7� Remove weeds/rake out sand landscape D-Weekly py x 52 S •D$ Renovate/ocides y x 1 S d turf J-Annually O�� ,� 86.L'a' 2 Spray insecticides D-Weekly �. OY x 52 S y.0 8 Spray alive trees I-Bi-Annually 5-5,71 x 2 1 Spray pine trees 07. q Z Trim hedges/shrubs F-Monthly q , 4 7 x 12 S 3• (n y Trim all trees J-Annually 1 b--I.4 3 x 1 ( O 1. Wash down outside corridors/passageways/around buildings Wash off courts PAGE TOTAL a 5379. 2� PAGE TOTAL. $ ,5�379.2I� 120 PARKS FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE (Detail) LOCATION: Ruth Hardy Park FREQUENCY UNIT COST ANNUAL FUNDAMENTAL TASK SCHEDULE UNIT COST MULTIPLIER COST Aerify turf I-Bi-Annually 70P. fz x 2 Jt"3� 1"e/ Apply pre-emergent herbicide-landscape areas H-Quarterly JZ y,96 x 4 Apply pre-emergent herbicide-turf areas J-Annually 39 � x1 $j9.Py Blow off courts D-Weekly L� �77 x52 7G Jr,py Blow off walks, curbs, gutters&hardscape D-Weekly 7 x 52 fib'.-y Clean dunking fountains A,Daily z , p x 365 7 GG,Sa Clean park'mg lots/trash enclosures E-Bi-Weekly ` x 24 S 9 Clean picnic tables&barbecues B-Daily L x 365 ,$Z Z,O 5" Clean playgrounds/maintain sand areas A-Daily 7 x 365 Clean/serwce restrooms ,�-Batty ar—3(r Control nuisance pests D-Weekly q. 7 7 x 52 7 Cultivate beds D-Weekly z y, x 52 ,j y, 7Z, Empty trash receptacles f clean lids&ashtrays A-Daily 3 x 365 Z Fertilize ornamentals&annuals F-Monthly �L� 2 x 12 �.-� g Fertilize turf G-Bi-Monthly 3 gy.✓�G x 6 Z 3oF. 7G Herbicide turf G-Bi-Monthly x 6 Herbicide walks&landscape areas D-Weekly z 9, `� x 52 51?jl 74 Maintain ballfields-ongoing Maintain ballfields-routine Maintain/repair irrigation B-Daily L�J? x 365 j b76 S Pickup/remove litter&debris A-Daily (�, �7 y x 365 „• 3 . 1 0 Plant annuals I-Bi-Annually 6 x 2 Z Power edge all areas E-Bi-Weekly Ig S Z x 24 j 079. G,? Power mow turf D-Weekly x 52 O© Power-string trim all areas D-Weekly y x 52 Z o7 71, Prepare athletic fields Prune/trim/shape/stake trees D-Weekly 91, G x 52 ( 53 7. 7 Rake I remove leaves D-Weekly 4r x 52 S-3 L Remove graffiti B-Daily D x 365 s r-O Remove weeds/rake out sand landscape D-Weekly /V $y x 52 7 7 6 Y Renovate/overseed turf J-Annually g 0 °�S x 1 S p` S Spray insecticides D-Weekly &' 'x 52 77 6-y Spray olive trees I-Bi-Annually x 2 15 L{ Y.F Spray pine trees Trim hedges/shrubs G-Bi-Monthly ' �j a7 x 6 ,Z Sol. 76 Trim all trees J-Annually 4.BSA,/ x Wash down outside corridors 1 passageways/around buildings D-Weekly I /*1.$it x 52 G a- Wash off courts E-Bi-Weekly 1a f �77— x 24 3 e,7y. (/T PAGE TOTAL 69MONW. 79,110.zI PAGE TOTAL $ 121 4a" �j PARKS FUNDAMENTAL TASK LIST I FREQUENCY SCHEDULE (Detail) LOCATION: Victoria Park FUNDAMENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aerlfy turf I-B[-Annually 2 77-S f? x 2 Apply pre-emergent herbicide-landscape areas H-Quarterly x 4 39•7G. SSS, D Apply pre-emergent herbicide-turf areas J-Annually SJrS.D(u x 1 ,5' S. O is Blow off courts Blow off walks,curbs,gutters&hardscape D-Weekly 1 C) 46 x 522- Clean drinking fountains A-Daily 7 y x 365 70 /D Clean parking lots/trash enclosures Clean picnic tables&barbecues B-Daily ( Llcl x 365 �yllj $s- Clean playgrounds/maintain sand areas A-Daily 1 y�.� x 365 S 7.�•SJ axis ..B-Belly ._—. aF-�3e• Control nuisance pests D-Weekly 5'Z„ x 52 Z 7 O1/ Cultivate beds D-Weekly x 52 SS 4.3 z- Empty trash receptacles/clean lids&ashtrays A-Daily x 365 813. 9S- Fertilize ornamentals&annuals F-Monthly '-1(4, 7 x 12 ✓r' 37./L.. Fertilize turf G-Bi-Monthly 8 x 6 3 Herbicide turf G-Bi-Monthly 7 Z 7 x 6 Herbicide walks&landscape areas D-Weekly 10 to` x 52 $S�(•.3 Z Maintain ballfields-ongoing Maintain ballfields-routine Maintain/repair irrigation B-Daily 3- SjD x 365 3 37 �D Pickup/remove litter&debris A-Dolly y' x 365 D�7,7D Plant annuals 1-Bi-Annually [�3,z y x 2 B� Power edge all areas E-Bi-Weekly 31 x 24 yy Power mow turf ,D-Weekly $O.OS x52 Power-stung trim all areas D-Weekly 15' y/ x 52 Prepare athletic fields Prune/trim/shape/stake trees D-Weekly O x 52 -fir ,3 L Rake/remove leaves D-Weekly x 52 Remove graffiti g B-Daily S Z x 365 y9 3D Remove weeds/rake out sand landscape D-Weekly x 52 z, $7, Oy Renovate/overseed turf J-Annually �7 `IO $� x 1 j Spray insecticides D-Weekly "x 52 Z87, b Sz y Spray olive trees Spray pine trees I-Bi-Annually Ljll, $I x2 gGG23./' H-Quarterly ?OS,%D x 4 0„�`�, (00 Trim hedges/shrubs G-Bi-Monthly /37.Z7 x 6 $Z 3. �Z- Trim all trees J-Annually I 12.81 x1 VIZ. B7 Wash down outside corridors/passageways/around buildings D-Weekly x 52 SS • 3Z Wash off courts PAGE TOTAL � �':ws�r,.0 ii wr, aoq .Ba z7�a y2• G PAGETOTAL �27,GyZ•GO 122 PARKS FUNDAMENTAL TASK LIST/ FREQUENCY SCHEDULE (Detail) LOCATION: Palm Springs Stadium & Cerritos Field FUNDAMENTAL TASK FREQUENCY UNIT COST UNIT COST ANNUAL SCHEDULE MULTIPLIER COST Aerify turf G-Bi-Monthly x 6 z, Apply pre-emergent herbicide-turf areas J-Annually /0 7 Z? x 1 L� Blow off grandstands T-Weekly 7, 91 x 52 7 Z Clean drinking fountains 7-Daily 3, L j x 120 Clean dugouts D-Weekly /S- x 52 ;? /z Clean locker rooms As requested x6 7. Dfr ;Z g Clean/service restrooms(1"&3r°sidelines) „-,� �,�d- _ Clean/service restrooms(center) A--Batty Edge baselines, infield F-Monthly (�$'�63 x 12 Fertilize turf F-Monthly Z 7 x 12 Herbicide clay areas G-Bi-Monthly G8.✓o3 x6 L II. 7 � Herbicide turf G-Bi-Monthly 2 pS y/ x 6 Maintain ballfields-ongoing E-Bi-Weekly �-/ y x 24 Maintain ballfields-routine C-Daily 13, G7 x 120 /G yb•�-1 D Maintain/repair irrigation C-Daily 3,77 x 120 / L$,Z LI p Pickup/remove litter&debris - C-Daily O z 9 x 120 Z$y g Power edge all areas D-Weekly j/, 7/ x 52 Power mow turf D-Weekly (3 times/week) 5,9 y7 x 156 8 R63.3z Power-stung trim all areas D-Weekly �/ x 52 Prepare athletic fields As requested O Ly x 120 Z'S Remove graffiti C-Daily JZ, yam? x 120 (��/ �� Renovate 1 overseed turf J-Annually c15� -TS x 1 Repair home plate D-Weekly Repair infield dirt /S / x 52 A2 F-Monthly g, 63 x12 Repair pitcher's mound D-Weekly C// x 52 L/�� 3Z Repair warning track F-Monthly (o g,( P x12 Spray insecticides $ •Sfo D-Weekly 7, y, x52 17, 1/.3z Trim hedges/shrubs G-Bi-Monthly .2 x 6 7- 5 q40 Wash down outside corridors!passageways I around buildings F-Monthly x 12 Wash grandstands E-Bi-Weekly 3 PAGE TOTAL Y•3L x24 g,23,e�V �� 39S7o• /9 PAGETOTAL $.3%S7O.I7 123 SCHEDULE"D1"—SCHEDULE OF PERFORMANCE FREQUENCY ALLOTTED COMPLETION TIME "A" Completed Daily, before 10:00 a.m. "B" Completed Daily,before the close of business "C" Completed Daily,before the close of business-Monday through Friday only "D" Completed Weekly,before the close of business on Friday "E" Completed Bi-Weekly or two tines per month "F" Completed Monthly or twelve times per year "G" Completed Bi-Monthly or six times per year "H" Completed Quarterly or four times per year Completed Bi-Annually or two times per year Completed Annually or one time per year Exhibit "D1": Schedule of Performance —Page 124 MINUTE ORDER NO. 6895 APPROVING AMENDMENT No. 1 to AGREEMENT NO. 4372, WITH PAC WEST LAND CARE, INC., IN THE AMOUNT OF $579,425, FOR PARKS LANDSCAPE MAINTENANCE SERVICES AND STEAM CLEANING IN THE DOWNTOWN BUSINESS DISTRICT. ------------------ I HEREBY CERTIFY that this Minute Order, approving Amendment No. 1 to Agreement No. 4372, with Pac West Land Care, Inc., in the amount of$579,425, for parks landscape maintenance services and steam cleaning in the Downtown Business District, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the I"day of August, 2001. PATRICIA A. SANDERS City Clerk