HomeMy WebLinkAbout2/21/2007 - STAFF REPORTS - 2.M. i
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City Council Staff Report
DATE: February 21, 2007 CONSENT CALENDAR
SUBJECT: APPROVE PURCHASE OF A BOBCAT MULTI-TERRAIN LOADER FOR
WASTERWATER TREATMENT PLANT PER AGREEMENT WITH
VEOLIA WATER NORTH AMERICA —WEST, LLC
FROM: David H. Ready, City Manager
BY: Assistant City Manager—Administrative Services
SUMMARY
On June 21, 2006, City Council approved an agreement with Veolia Water North
America — West, LLC to operate the City's Wastewater Treatment Plant. Under this
agreement, all rolling stock was scheduled for replacement by the City. The City and
Veolia identified ten (10) vehicles and/or units of specialized equipment for replacement
in the current fiscal year. The City Council has already approved the purchase of seven
(7) of those scheduled replacements. This item is one of the remaining three (3)
scheduled for replacement in this fiscal year.
RECOMMENDATION-
1- Adopt Minute Order approving the purchase of one (1) new Bobcat Multi-
Terrain Loader for use by the Wastewater Treatment Plant in the amount of
$46,939.01 from Inland Bobcat, Inc. of Riverside, CA.
2. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE
2006-07 FISCAL YEAR.
3. Authorize the City Manager to execute all documents necessary to effectuate this
action.
STAFF ANALYSIS:
In June, the City Council entered into a long-term agreement with Veolia Water North
America — West LLC to operate and maintain the City's Wastewater Treatment Plant.
Under this agreement, the City agreed to replace the existing rolling stock consisting of
several vacuum/sewer jet vehicles, a couple of tractors, a combination of medium and
heavy duty pickup trucks and some other specialized equipment, Most of these
vehicles and specialized equipment are at least 10 (ten) years old and have outlived
their useful operational life.
ITEM NO. OV
City Council Staff Report
February 21, 2007 -- Page 2
WWTP Equipment
The proposed equipment was reviewed by the Fleet Review Committee and Veolia for
alternate fuel use. The FRC and Veolia have indicated that this equipment is not
operationally suited for alternate fuel use.
The Procurement and Contracting Division conducted a Request for Quotation (RFQ
2007-11) that was posted to the City's website, and mailed to nine (9) multi-terrain
loader manufacturer distributors. Eight (8) distributors responded to our request for
quotations. The results are tabulated below:
DISTRIBUTOR: BRAND: PRICE.-
Inland Bobcat Bobcat $46,939.01
Clairemont Equipment Komatsu $48,740.71
Cook Equipment JCB $50,337.57
RDO Equipment John Deere $51,786.73
Excel Sales ASV $55,087.19
One-Stop Equipment Gehl $55,977,77
Johnson Machinery Caterpillar $60,142.00
Hillbrick Equipment Gehl $68,153.25
Inland Bobcat, located in Riverside, California, was the lowest, responsive bidder. Staff
is recommending that the City Council approve the purchase of this equipment from
Inland Bobcat in the amount of $46,939.01.
FISCAL IMPACT: IFinance Director Review: F,u
Funds for this purchase are available in Account # 420-0000-29301 (Fund Balance
Wastewater Treatment) and needs to be transferred into Account #510-5475-50015
(Motor Vehicles). A Budget Resolution authorizing the transfer of these funds is
attached.
Troy LL utzlaff, Assistanjry Manager David H. Ready, City M er
Attachments:
1. Minute Order
2. Budget Resolution
MINUTE ORDER NO.
APPROVE THE PURCHASE OF ONE (1) NEW
BOBCAT MULTI-TERRAIN LOADER FOR USE BY
THE WASTE WATER TREATMENT PLANT IN THE
AMOUNT OF $46,939.01 FROM INLAND BOBCAT
INC. OF RIVERSIDE, CA.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this
Minute Order, approving the purchase of one (1) new Bobcat multi-terrain loader for
use by the Waste Water Treatment Plant in the amount of $46,939.01 from Inland
Bobcat Inc. of Riverside, CA, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 21't day of February 2007.
James Thompson, City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET FOR FISCAL YEAR
' 2006-2007
WHEREAS, Resolution 21611, approving the budget for the fiscal year 2006-07,
was adopted on June 7, 2006; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. ADDITIONS
Fund Activit Account Amount
510 5475 50015 $46,939,01
Purpose: To amend FY 2006-07 budget
SECTION 2. SOURCE
Fund Activity Account Amount
420 0000 29301 $46,939.01
ADOPTED THIS 21st day of February 2007.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. _ is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on February 21,
2007, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN.
James Thompson, City Clerk
City of Palm Springs, California