HomeMy WebLinkAbout8/1/2001 - STAFF REPORTS (15) Date: August 1, 2001
To: City Council
From: Information Systems Specialist via Director of Information Technology
SYSTEM SUPPORT FOR AT&T TELEPHONE SWITCHES
RECOMMENDATION:
That City Council approve purchase of maintenance support for two (2) AT&T telephone
switches and the Audix voice-mail system from Avaya Communications of Oklahoma
City, OK, for an additional one-year period (FY 2001/2002) not to exceed $23,354.
SUMMARY:
Annual maintenance support for the telephone and voice-mail systems at City Hall,
Police, Fire Station 2 and the City Yard, provides timely response to telephone system
software and hardware failures and to replace failed components. It allows phone-in
support for assistance related to telephone system problems, capabilities or features.
BACKGROUND:
The City's Information Technology Department administers the AT&T Definity G3i
telephone systems and Audix voice-mail system that supports City Hall, the Police
Department, Fire Station 2 and the City Yard.
The telephone system was purchased in 1994, and the agreement included a one-year
warranty, followed by a five-year maintenance contract. Subsequent one-year support
was renewed.
Staff recommends the purchase of maintenance support from Avaya Communications,
the sole source service provider to our area, in order to maintain the system hardware
and software of the telephone systems.
Funds have been budgeted for this purpose, and are available using account 001-1120-
43200 Information Services Contractual Services.
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Randy C bb mes W. Runge
Information Systems Specialist rector of Information Technology
APPROVED:
City Manager '" Harold E. Good
Director of Procurement and
Contracting
Attachments: Minute Order REVIEWED BY DEPT.OF FINANCE
MINUTE ORDER NO. 6904
APPROVING PURCHASE OF MAINTENANCE
SUPPORT FOR TWO AT&T DEFINITY G3i
TELEPHONE SWITCHES AND AUDIX VOICE-MAIL
SYSTEM FROM AVAYA COMMUNICATIONS,
OKLAHOMA CITY, OK, FOR AN ADDITIONAL ONE-
YEAR PERIOD (FY 2001/2002), NOT TO EXCEED
$23,354.
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I HEREBY CERTIFY that this Minute Order, approving purchase of maintenance
support for two AT&T Definity G31 telephone switches and Audix voice-mail
system from Avaya Communications, Oklahoma City, OK, for an additional one-
year period (FY 2001/2002), not to exceed $23,354, including tax, was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof
held on the 1 sc day of August, 2001.
PATRICIA A. SANDERS
City Clerk