HomeMy WebLinkAbout8/1/2001 - STAFF REPORTS (7) a
DATE: August 1, 2001
TO: City Council
FROM: Director of Public Works/City Engineer
ARENAS ROAD IMPROVEMENTS
RECOMMENDATION:
That the City Council award contract to Contreras Construction Co., in the amount
of$309,410.00, Bid Schedule A, for the Arenas Road Improvements, City Project
01-12.
SUMMARY:
Award of this contract will provide for the construction of the Arenas Road
Improvements between Indian Canyon Drive and Calle Encilia. The improvements
consist of re-design to provide for angled parking, new asphalt concrete paving,
decorative pavement,installation of City provided lights,landscaping,and irrigation.
re-design to provide for angled parking.
BACKGROUND:
The 2001-02 budget includes funds for construction of the Arenas Road
Improvements from Indian Canyon Drive to Calle Encilia. Alternative Bid Schedule
A eliminates the colored concrete pavement in the diagonal parking area and
replaces it with sealing of the existing asphalt concrete pavement.
The Public Works and Engineering Department obtained the professional civil
engineering services of Sanborn A/E to prepare the plans and specifications for
this project. On July 11 and 18, 2001 the project was advertised for bids, and at
2:00 P.M. on July 26,1001, the procurement Division received bids from the
following contractors.
Alternative Bid
Contractor Bid Schedule A Schedule A
1. Contreras Construction Co., Indio $309,410.00 $278,725.00
2. Holland-Lowe Construction, Inc. $453,214.00 $362,974.00
The Engineer's estimate was $345,000 for Schedule A and $261,100 for
Alternative Bid Schedule A. The low bidder is Contreras Construction Co. from
Indio. The company is a partnership and its partners are Enrique Contreras and
Ruben Contreras.
Parking Projects Account number 132-4462-50188 (Arenas Road Parking)
Contains $275,000. The attached Budget Resolution would add $48,000 to the
account from parking projects fund balance to provide sufficient funding for the
construction, inspection and contract administration.
&A
Arenas Road Improvements, CP No. 01-12
August 1, 2001
Page 2
DAVID J. BARAKIAN J RY BUR
Director of Public Works/City Engineer ownt n Deve pment Coordinator
APPROVED
City Manager
ATTACHMENTS:
1. Minute Order
2. Budget Resolution
REVIEWED BY DEPT.OF FINANCE
PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp
(2015.5.C.C.P)
STATE OF CALIFORNIA
County of Riverside -- --- -
---------------------------------------------
I am a citizen of the United States and a resident of Proof of Publication of
the County aforesaid;I am over the age of eighteen -------_------------------------ __________-
years,and not a party to or interested in the No.901 t an Or
above-entitled matter.I am the principal clerk of a PALM SPRINGS
printer of the,DESERT SUN PUBLISHING MIN NO, 89 DER
COMPANY a newspaper of general circulation, AWARDING CON-
printed and published in the city of Palm Springs, TRACT TO CONTRER-
1 P ty AS CONSTRUCTION
County of Riverside,and which newspaper has been AMOUNT OF $30g nio
adjudged a newspaper of general circulation by the BID SCHEDULE A, FOR
ARENAS ROAD IM-
Superior Court of the County of Riverside,State of PROVEMENTS, CITY
California under the date of March 24,1985.Case PROJECT 01-12.
Number 191236;that the notice,of which the linsethat Minut Order,
annexed is a printed copy(set in type not smaller contiec[go awarding
than non pariel,has been published in each regular Construction Company,
and entire issue of said newspaper and not in any $309,410, Di Sc edule
A, for Arenas Road Im-
supplement thereof on the following dates,to wit: provements, City Pro-
tect 01-12, was adopt-
ed by the city Council_
August 7th - — — ---� sor,nq_calimo. Palm
in a
-----_------------------_----------_------____------------ meeting thereof held an
the 1st day of August,
2001
------------------------------------------------------------ PATRICIA A. SANDERS
PUB August 7, 2
Ciiyy 001 Clerk
All in the year 2001 - -- --
I certify(or declare)under penalty of perjury that the
foregoing is true and correct.
7th
Dated at Palm Springs,California this--------------day
August
of---------------------------------------2001, /�
Signature
12,
ift25 N01 I /
PROOF OF PUBLICATION This is space for County CleilA riling Stamp
(2015.5.C.C.P) ''
No.8557 - -
CITY OF PALM SPRINGS
NOTICE INVITING BIDS
For cmatruCtny ARENAS ROAD IMPROVE-
MENTS PROJECT- Project# 01-12
N4 NOTICE IS HEREBY GIVEN that sealed bids
for the ARENAS ROAD IMPROVEMENTS PRO-
JECT will be received at the office of the Procure-
ment Mann er of the City of Palm Springs, Cali-
STATE OF CALIFORNIA forma,until P.M.on July 26, 2001 at which time
they will be opened and read-aloud,
County of Riverside - - -- —
N-2 DESCRIPTION OF THE WORK: The Work
comprises the Improvement of the ARENAS I
gOAD IMPROVEMENTS PROJECT The project,
consists of removal, disposal, and construction of
new sidewalk, curb, and handicap ramps, strip-
ing, stamped concrete, sidings, landscaping, rm-
gation system installation, and electrical system
installation for lighting.
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids
to reject any or all bids, to waive any Informality
(non-responsiveness) in a bid, or to make award
I alit a citizen of the United States and a resident of to the lowest responsive, responsible bidder on
the basis of the sum of Bid Schedule "A" and "B"
the County aforesaid;I am over the age of eighteen and reject all other bids: as it may best serve the
interest of the City. Bidders shall submit bids an
years,and not a party to or interested in the all bid schedules.
above-entitled matter.I am the principal clerk of a (b)As a condition of award,the successful bidder
will be n to submit payment and comer-
printer of the,DESERT SUN PUBLISHING
mance beondsds and insurance.
COMPANY a newspaper of general circulation, N-4 BID SECURITY: each bid chap be accompa-
printed and published in the city of Palm Springs, nied by a cedirred or cashier's check or Bid Bond
In the amount of 10 percent of the total bid price,
County of Riverside,and which newspaper has been payable to the City of Palm Springs -
adjudged a newspaper of general circulation by the N-5 BIDS TO REMAIN OPEN: The Bidder shall
Superior Court of the County of Riverside,State of guarantee ilia Total Bid Price for a period of 60
p ty calendar days from the date of bid opening.
California under the date of March 24,1988.Case N-6 CONTRACTOR'S LICENSE CLASSIFICA-
Number 191236;that the notice,of which the TION:The Contractor shall possess a valid Class
annexed is a printed copy(set in type not smaller bidsContractor license at me nine of submitting
thin non pariel,has been published in each regular N-7 PREVAILING WAGE RATES NOT APPLICA-
and entire issue of said an newspaper and not in BLE: Funding for the Work Is with all local funds
y and, as provided under City Charter,1vill NOT re-
supplement thereof on the following dates,to wit: quire compliance with the prevailing wage re-
qun emems of the State of California
N-0 RETAINAGE FROM PAYMENTS: The Con-
Jlll 11th 14th tPraymentmss onee under thevContrract Documents
y from time to time,without retention of any portion
--------------------------------------------------------------- of the payment by the City, by depositing securi-
ties of equivalent value with the City in accor-
dance with the provisions of Section 22300 of the
Public Contract Cade. ;
N-9 OBTAINING OR INSPECTING CONTRACT
DOCUMENTS:
All in the year 2001 (a)Contract Documents may be coasted without
charge at the office of the City ngmeer, 3200
East Tahquitz Canyon Way, Palm Springs, CA
I certify(or declare)under penalty of perjury that the 92262
foregoing is true and correct. (b) Complete sets of said Contract Documents
g g th may be purchased at $25 00 dollars per set and
19 are obtainable from the office of the City Brill-
near, 3200 East Tangwtz Canyon Way, Pam
Dated at Palm Springs,California this--------------day Springs, CA 92262. No refund will be made of
Judy any charges for sets of Contract Documents.
2001 (a)An additional fee of$20.00 will be charged for
Of-'-------`-----------'--`-----------+ sets al documents sent by mail.
/�, N-10 ADDRESS AND MARKING OF BIDS: The
- /1 A � envelope enclosing the Rid shall sealed and
(�uQ� envelope
to the Clry of Palm alleSprings, and shall
------------- -------- --------------------------------- be delivered or marled to the Procurement Man-
Signature ager at 3200 East Tahquitz Canyon Way, Palm
g Springs, CA 92262.The envelope shelf,be plainly
marked In the upper left hand corner with the
name and address of the Bidder and shall bear
the words "Bid For.." followed by the title of the
Project and the date and hour of opening Bids
The certified or cashier's check or Bid Bond shall
be enclosed rp the same envelope with the Bid.
* BY ORDER OF THE CITY OF PALM SPRINGS'
Date July 9,2001 CITY OF PALM SPRINGS
By/s/Damd J.Eerakian, PG
Cry EnglneoY
' Qty of Palm ° -rry
f
j
CITY OF PALM SPRINGS
NOTICE INVITING BIDS , i
For constructing ARENAS ROAD IMPROVEMENTS PROJECT - Project * 01-12
N-1 NOTICE IS HEREBY GIVEN that sealed bids for the ARENAS ROAD
IMPROVEMENTS PROJECT will be received at the office of the
Procurement Manager of the City of Palm Springs, California, until
2 P.M. on July 26, 2001 at which time they will be opened and read
aloud.
N-2 DESCRIPTION OF THE WORK: The Work comprises the improvement of
the ARENAS ROAD IMPROVEMENTS PROJECT. The project consists of
removal, disposal, and construction of asphalt concrete pavement
and overlay, removal of existing and construction of new sidewalk,
curb, and handicap ramps, striping, stamped concrete, signage,
landscaping, irrigation system installation, and electrical system
installation for lighting.
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids to reject any
or all bids, to waive any informality (non-responsiveness) in a
bid, or to make award to the lowest responsive, responsible bidder
on the basis of the sum of Bid Schedule "A" and "B" and reject all
other bids, as it may best serve the interest of the City. Bidders
shall submit bids on all bid schedules .
(b) As a condition of award, the successful bidder will be
required to submit payment and performance bonds and insurance.
N-4 BID SECURITY: each bid shall be accompanied by a certified or
cashier' s check or Bid Bond in the amount of 10 percent of the
total bid price, payable to the City of Palm Springs.
N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid
Price for a period of 60 calendar days from the date of bid
opening.
N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall
possess a valid Class "A" Contractor license at the time of
submitting bids .
N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the Work is
with all local funds and, as provided under City Charter, will NOT
require compliance with the prevailing wage requirements of the
State of California.
N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive
100 percent of payments due under the Contract Documents from time
to time, without retention of any portion of the payment by the
City, by depositing securities of equivalent value with the City in
ARENAS ROAD IMPROVEMENTS PROJECT
CITY PROJECT NO.01-12 NOTICE INVITING BIDS
7/9/01 PAGE 2
accordance with the provisions of Section 22300 of the Public
Contract Code.
N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS:
(a) Contract Documents may be inspected without charge at the
office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm
Springs, CA 92262 .
(b) Complete sets of said Contract Documents may be purchased at
$25.00 dollars per set and are obtainable from the office of the
City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA
92262. No refund will be made of any charges for sets of Contract
Documents .
(c) An additional fee of $20. 00 will be charged for sets of
documents sent by mail.
N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid
shall be sealed and addressed to the City of Palm Springs, and
shall be delivered or mailed to the Procurement Manager at 3200
East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope
shall be plainly marked in the upper left hand corner with the name
and address of the Bidder and shall bear the words "Bid For. . "
followed by the title of the Project and the date and hour of
opening Bids. The certified or cashier' s check or Bid Bond shall be
enclosed in the same envelope with the Bid.
BY ORDER OF THE CCITY OF PALM SPRINGS
Date Ju�r 1 200 CITY OF PALM SPRINGS
By �/4
David J. Barakian, PE
City Engineer
City of Palm Springs
ARENAS ROAD IMPROVEMENTS PROJECT
CITY PROJECT NO.01-12 NOTICE INVITING BIDS
7/9/01 PAGE 3
RESOLUTION NO. 20158
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA,AMENDING THE BUDGET FOR THE 2001-02
FISCAL YEAR.
WHEREAS Resolution 20062 approving the budget for the fiscal year 2001-02 was adopted
on June 6, 2001; and
WHEREAS the City Manager has recommended, and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
inter-fund cash transfers as required in accordance with this Resolution, and that Resolution
20062, adopting the budget for the 2001-02 fiscal year is hereby amended as follows:
SECTION 1. ADDITIONS
FUND Activity Account Amount
No. 132 4462 50188 $48,000
Parking Capital Projects & Arenas Road
Programs Parking
Purpose: To increase the total budget for the Arenas Road Parking Improvements to
$323,000.
SECTION 2. SOURCE This will reduce the Fund Balance to less than $10,000.
FUND Activity Account Amount
No. 132 29301
$48,000
Parking Capital
Fund Balance
Adopted this 1st day of August 12001
AYES: Members Hodges, Jones, Oden, Reller-Spurgin and Mayor Kleindienst
NOES: None
ABSENT: None
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEWED AND APPROVED AS TO FORM
;fit
MINUTE ORDER NO. 6897
AWARDING CONTRACT TO CONTRERAS
CONSTRUCTION COMPANY, IN THE AMOUNT OF
$309,410, BID SCHEDULE A, FOR ARENAS ROAD
IMPROVEMENTS, CITY PROJECT 01-12.
------------------
I HEREBY CERTIFY that this Minute Order, approving awarding contract to
Contreras Construction Company, in the amount of $309,410, Bid Schedule A,
for Arenas Road Improvements, City Project 01-12, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the
1'c day of August, 2001.
PATRICIA A. SANDERS
City Clerk