HomeMy WebLinkAbout2/7/2007 - STAFF REPORTS - 2.K. ALM S'6
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44 1:0 CITY COUNCIL STAFF REPORT
DATE: February 7, 2007 Consent Agenda
SUBJECT: Airport Security Wall — Harbor Construction Change Order NoA
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action would rescind a previous City Council action, taken on December 6, 2006,
that gave up to $750,000 in change order authority to the Airport Construction
Administrator for new security walls at the airport. Further, this action would approve
Change Order No. 4 with Harbor Construction to construct new security walls at the
airport for the amount of $1,085,000.
RECOMMENDATION:
Adopt Resolution No. , rescinding Resolution No. 21784-B and approving
Change Order No. 4 to Agreement No. A5257 with Harbor Construction Co., Inc. for the
construction of security walls at the Palm Springs International Airport in the amount of
$1,085,000, subject to the approval of the Federal Aviation Administration.
STAFF ANALYSIS:
On December 6, 2006 the City Council took an action to authorize the Airport
Construction Administrator to approve a change order for the new security walls at the
airport in an amount not to exceed $750,000 (A detailed cost estimate had not been
developed at this time.) The special authority was sought to help avoid potential delays
to the overall project. Since that approval staff has been working with the contractor to
develop a Change Order that covers the construction of the security walls. In that
negotiating process several additional changes to the wall system have been identified
including the need to develop a grade beam system to carry the wall over an existing
critical utility corridor, changing the block to split face on both sides, expanding the
length of the wall to incorporate existing mechanical enclosures, adding back two
emergency exit gates, adding demolition of some of the aircraft parking ramp that
interferes with the wall alignment, and structurally modifying the retaining portion of the
wall. Once these changes were determined to be necessary the plans were modified
ITEM NO.
City Council Staff Report
February 7, 2007 - Page 2
Harbor Construction Change Order No. 4
and a new pre quote cost estimate was developed. This estimate included a deduction
of ($213,000) for existing walls that have been deleted from the contract. The work to be
completed also includes the demolition of the covered walkway and the necessary
grading to backfill the walls. The new estimate for the work was completed on January
9, 2007 and set at $1,149,003. The revised plans were provided to the contractor for
pricing. On January 16, 2007 the contractor provided a quote of $1,277,816 for the
work. The contractor quote included walkway lighting at a cost in excess of the pre-
quote estimate, and the contractor was not willing to reduce the price, so that work was
removed from this change order process. The deletion of the lighting took the estimate
down to $1,050,864 and resulted in a new contractor price of $1,166,747. Staff and the
contractor continued to meet and negotiate and have reached a final proposed price of
$1,085,000. It is that amount that is recommended for City Council approval in the
attached Resolution.
This item will go to the Airport Commission on their February 14, 2007 meeting for
ratification of any action the City Council may take. This month the Commission
changed its meeting date from the first Wednesday of the month to the second and to
wait until that meeting and then go to City Council would delay the project two weeks.
The Commission was previously advised that many pieces of the overall project were
not yet under contract, including this security wall, and that some items rrl yy need
to City Council ahead of the Commission review.
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FISCAL IMPACT: IFinance Director Review:
The Change Order amount of $1,085,000 will be charged to the AIP 38 federal grant,
account number 415-6600-56063. On January 17, 2007 the City Council received a
report that indicated total funding available from AIP 38 is $1,536,119. Those federal
dollars were allocated in the report to cover the cost of the Fire Alarm System, this
Security Wall, Courtyard Storm Drain and Project Contingency, as follows:
Item Jan 17 allocation Proposed Allocation
Fire Alarm $69,963 $85,400
Security Wall 750,000 1,085,000
Storm Drain 110,652 0*
Contingency 604,504 364,619
*Note: The storm drain work has been included in the landscape project which will be
funded from the $2.5 million in airport dollars that was approved at the last City Council
meeting.
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City Council Staff Report
February 7, 2007 - Page 2
Harbor Construction Chang Order No 4
0 / �
Allen F. Smoot, Airport Construction Administrator
[avid H. Ready, City Ma
Attachments: 1. Resolution
2. Change Order
RESOLUTION NO.
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, RESCINDING RESOLUTION N0. 21784-B AND
APPROVING CHANGE ORDER NOA TO AGREEMENT NO.
A5257 WITH HARBOR CONSTRUCTION CO., INC., IN THE
AMOUNT OF $1,085,000, TO CONSTRUCT NEW AIRPORT
SECURITY WALLS, SUBJECT TO THE APPROVAL OF THE
FEDERAL AVIATION ADMINISTRATION
WHEREAS the City Council on December 6, 2006 approved special change order
authority for the Airport Construction Administrator to approve a change order with
Harbor Construction up to $750,000 for the construction of new security walls; and
WHEREAS change order negotiations resulted in discoveries of deficiencies in the
Plans and Specifications which resulted in revisions to the plans; and
WHEREAS the revised documents were provided to the contractor for pricing and the
Airport Construction Administrator developed a pre-quote cost estimate for the project of
$1,149,003; and
WHEREAS on January 16, 2007 Harbor Construction provided its quote for the work of
$1,277,816; and
WHEREAS following negotiations the parties have reached a proposed change order
amount of$1,085,000.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs
as follows:
SECTION 1, That Resolution No. 21784-B, which provided special change order
authority for the security wall, is hereby rescinded.
SECTION 2. That Change Order No. 4 to Agreement No. 5257 with Harbor
Construction Co., Inc., in the amount of $1,085,000, to construct new airport security
walls, subject to the Federal Aviation Administration approval, is hereby approved.
ADOPTED THIS 7th day of February, 2007.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on February 7, 2007, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
r CITY OF PALM SPRINGS
SECURITY CHECKPOINT PHASE III
CONSTRUCTION CHANGE ORDER
To: Harbor Construction Co., Inc. Date: February 7, 2007
15550 Rockfield Blvd„ Suite 6-100 Project No. CP05-010
Irvine, CA 9261$ Project Name: Expand Terminal Hold-room (Part 2)
Change Order No. 04
Contract Purchase No. 616120
Attn: Steven R. Padula, President Contract No.A5257
Description of Change:
Construct new poured-in-place colored concrete and glass security wall on the east side of
the new connector walkway and hold-room.
Construct new split face masonry retaining and security wall on the west side of the new
connector walkway and hold-room.
Demolish the existing covered walkway structure between W-1 and W-6 plus.
Site/landscape demolition and grading to allow for the construction of the walls and
backfilling of the walls.
Electrical exit signage conduit and cabling and security conduits at the exterior gates.
The work mentioned herein is based upon Harbor Construction's cost proposal #14
Revised, including proposal qualifications, dated January 29, 2007 as well as
Landscape/Security Wall drawings prepared by Michael Buccino Associates dated
December 22, 2006, contract drawings by Gensler Architects, and letter from the City of
Palm Springs dated January 3, 2007 to the extent the letter does not conflict with Harbor's
proposal and qualifications. The performance of this work will not be subject to the
liquidated damages clause of the Hold-room Project contract.
TOTAL CHANGE ORDER PRICE -ADD- 1 085 000.00
Summa of Cost✓Time
Original Contract Price $ 9,278,000.00
Total of all Previous Change Orders $ -695,383.00
Total of this Change Order $ 1,085,000.00
Total Contract Price $ 9,667,617.00
This Change Order(rasreases){deerease r) (unchanged) the contract time by 0 working days.
Page 1 of
I have received a copy of this Change Order Construction Administrator
and the above AGREED PRICES are acceptable Approval Date:
to the contractor.
By.
Aviation Department Approval:
Title:
Approved by Date:
Date, Airport Construction Administrator
City Approval
Date:
City Clerk
Date.
City Manager
Distribution:
Original Conformed Copies Conformed - File Copy
City Clerk (1)
Contractor (1) Procurement& Contracting (1)
FAA (1) Finance (1)
Airport File (1)
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