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Home My WebLink About2/7/2007 - STAFF REPORTS - 2.F. PALM Sn u a Y rype. CITY COUNCIL STAFF REPORT DATE: February 7, 2007 Consent Agenda SUBJECT: Airport Hold-room Project - Special Testing and Inspection Services Agreement No. 5167, Amendment No. 2. FROM: David H. Ready, City Manager BY: City Manager SUMMARY This action would approve an amendment with Southern California Soil & Testing, Inc. for additional Special Inspection and Testing work at the airport Hold-room project. RECOMMENDATION: Adopt Minute Order No. approving Amendment No. 2 to Agreement No. 5167, with Southern California Testing & Inspection, Inc. for additional special inspection and testing for the Airport Hold-room project in an amount not to exceed $80,371. STAFF ANALYSIS: Southern California Soil & Testing, Inc. was hired by the City to conduction special testing and inspection at the airport for both the Checkpoint project and the Hold-room project. The hold-room project still requires special inspection for the sprayed fireproofing and the allocated dollars have been expended. It is estimated that an additional $20,675 will be need for that inspection activity. The Security wall is about to be added back into the project and with its relocation, to provide for a wider walkway, it i has now become a retaining wall. The retaining wall requires continuous inspection while it is constructed. It is estimated that $59,696 will be needed for this new i inspection activity. The total change order requested is $80,371 which will bring the total contract to $214,776. In both instances the contractor will be monitored closely to try and expend less if possible. At the last Airport Commission meeting staff advised the Commission that with the i number of components of the project not yet under contract or in need of amendment, that items will need to go directly to City Council for approval to avoid potential delays; ITEM NO. City Council Staff Report February 7, 2007 - Page 2 Southern California Soils&Testing Amendment No. 2 this item is one such item. The action taken by City Council will be reported to the Commission at their 2/14/07 meeting FISCAL IMPACT: Finance Director Review- The special inspection and testing work that is needed for the Hold room and security wall is eligible for grant reimbursement and will be 95% funded from AIP-38 and charged to Account415-6600-56063. c� Allen F. Smoot, Airport Construction Project Administrator David H. Ready, City M r Attachments: 1. Minute Order 2. Amendment No. 2 I I MINUTE ORDER NO, APPROVING AMENDMENT NO. 2 TO AGREEMENT NO, 5167, WITH SOUTHERN CALIFORNIA SOILS & TESTING, INC. FOR SPECIAL TESTING AND INSPECTION SERVICES RELATED TO THE AIRPORT BOLD-ROOM AND SECURITY WALL PROJECT. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Amendment No. 2 to Agreement No. 5167 with Southern California Soils & Testing, Inc. for special inspection and testing services related to the Airport IIold-room and security wall project was adopted by the Ciiy Council of the City of Palm Springs, California in a meeting thereof held on the 7th day of February 2007. James Thompson, City Clerk AMENDMENT NO. 2 AGREEMENT NO 5167— SPECIAL TESTING & INSPECTION SERVICES THIS SECOND AMENDMENT to Agreement No. 5167 for contract services, (herein "Amendment") made and entered into on the day of 200 , by and between the CITY OF PALM SPRINGS (herein "City") and SOUTHERN CALIFORNIA SOIL & TESTING, INC. (herein "CONTRACTOR") is hereby amended effective as follows: RECITALS The City and Contractor entered into that certain Contract Services Agreement No 5167 for Special 'testing & Inspection Services ("Agreement"), as duly amended from time to time. The parties wish to amend the Agreement pursuant to the terms of this Amendment to add additional services to be performed by the Contractor and increase the Contract Sum to authorize payment for such additional services. NOW, THEREFORE, the parties hereto agree as follows: Section 1 Exhibit "A" Scone of Services, is hereby amended by adding the attachments `A' and `B' defining the work included in this amendment. Attachment `A' is additional services for City Project 2005-10 (Holdroom) and Attachment 'I3' is the scope of services for City Project 2005-10 (Landscape and Security Nall), Section 2 Compensation: 2.1. Contract Stun — The contract sum is amended to reflect total compensation :for initial agreement amount ($23,500), Change Orders and Amendments to date ($110,905) and the additional amounts for Attachment `A' ($20,675), Attachment `B' ($59,696). New contract amount is NTE $219,776.00 Exhibit"C" Schedule of Compensation. is amended by addine the following: • Attachment `A' (Passenger Holdroom) shall be a lump sum, not to exceed $20,675. Actual compensation shall be based on hours worked times the hourly rate (see Exhibit C), but not exceeding the S20,675. Contractor shall submit invoices monthly based on the actual number of hours worked in completion of Work for reimbursement. • Attachment `B' (Landscape and Security Wall) shall be a lump sum, not to exceed $59,696. Actual compensation shall be based on hours worked times the hourly i rate (see Exhibit C), but not exceeding the S59,696. Contractor shall submit invoices monthly based on the actual number of hours worked in completion of Work for reimbursement. Section 4 1. Full Force and Effect. Except as previously modified herein, all other provisions of the Agreement shall remain unmodified in full force and effect. Section 5 Corporate Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound. SIGNATURES ON NEXT PAGE I IN WITNESS WI-IEIZEOP, the parties have executed and entered into this Agreement as of the 1 date first written above. I iCITY OF PALM SPRINGS ATTEST: a municipal corporation I By: By, City Clerk City Manager APPROVED AS TO FORM: By. City Attorney CONTRACTOR: Southern California Soil&Testing Inu.Check one._Individual_Partnership_Corporation 35-688 Cathedral Canyon Dr. Space 103 Cathedral City,CA 92234 Corporations require two notarized signatures One from each of the following A Chairman of Board, President, or any Vice President:AND B.Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer) By: By: Signature(notarized) Signature(notarized) Name: Name: 'Pule: I ide: Address- Address- .Slate of State or County of ss County of ss On__before me, On ._berarc me, personally appeared personally appeared personally known to me(oi proved to me on the basis of satisfactory personally known to me(or proved to me on the basis of satisfactory evidence)to he Tile person(s)whose name(5)is/ate subscribed to The cvidcnce)to be the person(s)whose natne(s)is/arc subscribed to the within instmmcnt and acknowledged to me that he/shdthcy wnhn instrument and acknowledged to me that he/she/they executed the same in his/her/their audhorized capaciry(ies), and that exccurcd the same in his/her/their authorized capacuty(ics),and that by his/her/their sranaturc(s)on the instrument the person(s), or the by his/her/lhmr signature(s)on the instrument the person(s), or The entity upon behalf of which The persons) acted, executed the entity upon behalf of which the person(s) acted, executed the instrument. Instrument WITNESS my hand and official sea]. WITNESS my hand slid official seal. Notary Signature Notary Signature: Notary Seal: Notary Seal i EXHIBIT A I (HOLDROOM ) I Special Inspection by SCS&T (Includes $79 per hour 140 hours inspection of the following items): reinforcing steel; structural and site concrete placement; reinforced masonry, mortar and grout placement; structural steel, steel joists, metal decking, clod formed metal framing, metal fabrications, and field welding, high-strength bolting; fireproofing; bolts and embeds, and mechanical connectors . Special Inspection by Simon and Wong: Bolts in concrete (Drilled anchors, i.e. Epoxy ad Expansion Anchors) Geotechnical Services $79 per hour 4 hours Compressive Strength of Concrete $21 per cylinder 6 cylinders I Compressive Strength of Grout $21 per cylinder 3 cylinders Fireproofing Thickness No charge No charge Fireproofing Tests Density/Cohesion-Adhesion $50 per test 4 tests (by Simon and Wong) Interim Verification of Special Inspection Report $500 1 added Report (for COO) Project Engineer/ Project Manager $150 per hour 4 hours Roof Inspection $79 per hour 100 hours Added Costs for Special Inspection and Materials Testing (Holdroom) $20,765.00 EXHIBIT B ( LANDSCAPE AND SECURITY WALL) Special Inspection by SCS&T (Includes $79 per hour 720 hours inspection of the following items): reinforcing steel; structural and site concrete placement,- reinforced masonry, mortar and grout placement; structural steel, steel joists, metal • decking, clod formed metal framing, metal fabrications, and field welding, high-strength bolting; fireproofing; bolts and embeds; and mechanical connectors . Special Inspection by Simon and Wong: Bolts in concrete (Drilled I anchors, i.e. Epoxy ad Expansion Anchors) I I Geotechnical Services. $79 per hour 16 hours i Compressive Strength of Concrete $21 per cylinder 24 cylinders Compressive Strength of Mortar $21 per cylinder 24 cylinders i Compressive Strength of Grout $21 per cylinder 48 cylindersr Interim Verification of Special Inspection Report $500 1 added Report (for COO) Project Engineer( Project Manager $150 per hour 2 hours Added Costs for Special Inspection and Materials Testing (Landscape & Security Wall) $59,696.00 EXHIBIT ` A `