HomeMy WebLinkAbout7/18/2001 - STAFF REPORTS (14) �a
Date: July 18, 2001
To: City Council
From: Information Technology Manager via Director of Information Technology
APPROVING THE PURCHASE OF NEW COMPUTER WORKSTATIONS FROM DELL
COMPUTER CORPORATION VIA PARTICIPATION IN THE STATE OF CALIFORNIA
MULTIPLE AWARD SCHEDULE (CMAS) PROGRAM
RECOMMENDATION:
That City Council approve the purchase of 14 Dell OptiPlex personal Computers from
Dell Computer Corporation at the cost of $19196.00 for the computers, $1439.70 for tax
and delivery, giving us a total cost of $20,635,70. These computers will replace the
older/obsolete computers to meet the demands of current computer applications via
participation in the State of California Multiple Award Schedule (CMAS) program in the
amount of$20,635.70.
SUMMARY:
The Dell Optiplex computer systems provide a tool for the employees of the City of Palm
Springs to use in conjunction with our current high end software applications. These
machines allow the end users to run the city's required applications with machines that
meet the specifications that were set by the software manufacturers.
BACKGROUND:
The City of Palm Springs is currently using computers that are in need of replacement.
Due to the rapid pace of technology in the computer industry today, we must replace
some of our older existing computers in order to meet the requirements placed on us by
our application vendors. We have recently replaced several of our users systems
through our Y2K update, but we still have many machines that are out of date. These
machines are unable to run certain applications and therefore cause users to have to
find other workstations to complete their tasks.
Staff recommends the purchase of these 14 computers to replace the older machines at
city hall that are still being used. The 14 newer computers at city hall will allow staff to
run all citywide installed applications by using computers that meet the software
manufacturers minimum specifications.
The requested computer equipment is the "Standard" configuration required by most
"typical" application vendors. This will allow us flexibility when looking for new software.
The Director of Procurement and Contracts, in accordance with Municipal Code Section
3.12,270.6 has researched the comparative costs, values and feasibility of using our
own competitive process versus utilization of a CMAS contract or other state contract.
The Procurement Manager finds that sufficient competition has been conducted to
protect the public interest and the total cost of equipment and service obtained through
the CMAS contract is less than the City would obtain through conducting an independent
process.
The CMAS program was established by the State of California to facilitate timely and
value effective procurement of communications and information technology related
products and services. The purchasing power of many governmental entities is
leveraged to provide lower pricing for all participants utilizing the program.
The cost to the City for participation in the CMAS program is 1.3% of the net purchase
price before taxes. That percentage goes back to the State to help defray administrative
costs of the program.
Funds are available for this purchase in current FY accounts:
Funds are available for this purchase in the current budget account numbers:
001-1120-43010 Special Parts and repairs $20,635.70
APP OVED:
met Smith mes Runge
/ Information Technology Manager irector of Information Technology
APPROVED:
David Ready Harold E. Good
City Manager Director of Procurement and Contracts
Cs-
e r
REVIEWED BY DEPT.OF FINANCE
/02A20
MINUTE ORDER NO.
APPROVING THE PURCHASE OF 14 DELL OPTIPLEX
PERSONAL COMPUTERS FROM DELL COMPUTER
CORPORATION IN THE AMOUNT OF $20,635.70.
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I HEREBY CERTIFY that this Minute Order approving the purchase of 14 Dell OptiPlex
Personal computers in the amount of$20,635.70, was adopted by the City Council of the
City of Palm Springs, California, in a meeting thereof held on the 18th day of July, 2001,
PATRICIA SANDERS
City Clerk
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