HomeMy WebLinkAbout7/18/2001 - STAFF REPORTS (13) 1?
DATE: July 18, 2001
TO: City Council
FROM: Director of Parks, Recreation and Facilities
APPROVE THE PURCHASE OF ONE 2001 POLICE PATROL UNIT FOR USE BY THE
CITIZENS ON PATROL DIVISION.
RECOMMENDATION:
It is recommended that City Council approve the cooperative purchase of one 2001
Police Patrol Unit from Ramsey Street Ford of Banning, CA in the amount of
$22,802.90, via the County of Riverside's police vehicle contract.
SUMMARY:
The Agua Caliente Band of Cahuilla Indians recently donated $20,000 to the
Citizens on Patrol Division for the purchase of a new vehicle. The Citizens on Patrol
Division is currently assigned two 1997 Ford Contour mid-size sedans. The
volunteer officers have been experiencing some difficulty with the performance and
suitability of the mid-size Contours. Police Patrol Units are specially outfitted with
heavy-duty cooling and electrical systems designed to withstand the long periods of
idling that is routinely required while performing traffic control services.
BACKGROUND:
According to the City's Vehicle Replacement Policy,the Contours are scheduled for
replacement in 2003. The additional revenue obtained from early retirement of the
Contour should offset the difference in cost between the donated funds and the total
cost of the new unit. The second Contour will be recommended for early retirement
in conjunction with the 2001/2002-vehicle replacement cycle.
The Procurement Manager, in accordance with Municipal Code Section 3.12,270.6
has researched the comparative costs, values and feasibility of using our own
competitive process versus utilization of a state or other cooperative contract. The
Procurement Manager finds that sufficient competition has been conducted to
protect the public interest and the total cost of equipment and service obtained
through the County of Riverside's vehicle contract is less than the City would obtain
through conducting an independent process.
Historically the most economical way for the City to acquire police units has been
through a cooperative purchase with a larger entity (state, county, or large city).
Dealers not participating in these programs charge significantly more, typically
$3,000 to $4,000 per unit. This year Ramsey Street Ford, Banning, was awarded
the County of Riverside contract.Their price, including delivery, is less than the City
of San Diego contract and the State of California contract,two contracts in which the
City has participated in during the past ten years. Coachella Valley dealers are also
able to compete for the County Contract but so far have not been successful in this
process. There is a $50.00 charge that will be paid to the County of Riverside for
participation in the program. Purchasing the police unit through the County of
Riverside Contract is the most economical method of acquiring these vehicles.
Ili
The replaced unit will be declared "surplus" and sold through a public auction firm.
The recommended funding for this transaction is $20,000 donated by the Agua
Caliente Band of Cahuilla Indians and deposited in account # 121-3014-52027.
The balance of $2,802.90 will be paid from account # 510-5475-50020, MVR
Reserves, Motor Vehicles.
S TT KESELL, Director HAROLD E. GOOD, CPPO, Director
epartment of Parks, Recreation Department of Procurement and Contracting
and Facilities
APPROVE
David H. Ready
City Manager ej
ATTACHMENT'1. Minute Order REVIEWED BY DEPT.OF FINANCE
Cr
:a' PI
MINUTE ORDER NO. 6890
APPROVING THE COOPERATIVE PURCHASE OF
ONE (1) 2001 POLICE PATROL UNIT FROM
RAMSEY STREET FORD, BANNING, CA, IN THE
AMOUNT OF $22,802.90, VIA THE COUNTY OF
RIVERSIDE'S POLICE VEHICLE CONTRACT.
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I HEREBY CERTIFY that this Minute Order, approving the cooperative purchase
of one (1) 2001 Police Patrol Unit from Ramsey Street Ford, Banning, CA, in the
amount of $22,802.90, via the County of Riverside's police vehicle contract, was
adopted by the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 181h day of July, 2001.
PATRICIA A. SANDERS
City Clerk