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HomeMy WebLinkAbout7/18/2001 - STAFF REPORTS (7) DATE: July 18, 2001 TO: City Council FROM: City Engineer AWARD CONTRACT FOR LIBRARY PARKING LOT IMPROVEMENTS RECOMMENDATION: That the City Council award contract to Contreras Construction Co., in the amount of $189,422.50, for the Library Parking Lot Improvements, City Project No. 00-29. SUMMARY: This item will award the construction contract for renovation to the Library Parking Lot. The renovations consist of Portland Cement concrete white topping of the existing lot along with new landscaping and irrigation. BACKGROUND: The 2000/01 budget includes funds from the Capital Improvement Program for the reconstruction of the parking lot at the Library. The work consists of demolition and removal of the existing asphalt concrete pavement, curbs and sidewalks, as well as trees and irrigation system, and construction of a new fiber-reinforced concrete white top" parking lot, curbs, sidewalk with landscaping, irrigation, striping and signing. The work is similar to the parking lots completed at the Senior Center and the Pavilion within the past 2 years. The design was approved by Planning Commission at the June 6 Study Session. The plans and specifications were prepared by the Public Works Department. The project was advertised for bids on June 9 and 16, 2001, At 2:00 p.m. on July 3, 2001, the Procurement Dept received bids from the following contractors: 1. Contreras Construction Co., Indio $189,422.50 2. James E. Simon Co., Indio $211,692.50 2. DenBoer Eng. & Const, Palm Springs $223,440.00 4. D. Melilli Co., Palm Desert $227,712.50 5. Pyramid Bldg & Const., Hesperia $242,850.00 6. T.B. Penick,& Sons, Inc., San Diego $305,124,75 7. United Aircraft Services, Inc. $312,888.00 dba Hubbs & Ferrante The Engineer's estimate was $270,200.00 The low bid was submitted by Contreras Construction Co. of Indio. The company is a partnership and its principals are Ruben G. Contreras and Enrique Contreras. Contreras Construction completed both of the previous City white topping projects. Sufficient funds are available in account No. 261-2493-51519 (Library Parking Lot). APPROVED: DAVID J. BARAKIAN City Manager City Engineer Attachment: Minute Order REVIEWED BYDT, OOFFFIMNCE�� License Detail Page 1 of 2 l.M IFORNIA r0PNTRaCTaR3 WATF t UN SF ROAR-t License Detail Contractor License # 647878 ;ra D I SC'I.AI dI ER A hcense stdus check provides infonmaton taken Gom the C'S1.131'.osc data base IM..'e relying on dos information.you should he aware or the following hmilalions: • CSL6 is prohibited by law born disclosing complaints until they ahe;efeh;ed for legal sedan • Pm 13&11 7071.17,only eonshve[imh related civil iudgnwnts hoot]to the CSI.13 arc Aitielnscd. • Ahbihalions ore net listed unless the eonuletol I:hik to comply with the Icmu ofthe obiu:dion. • Due to wo;ldoad,tww nary be relevant information that hs not yet been colc;ed onto the Bo.od's hcense data base. Extract Date: July 05, 2001 * * * 13USINESS INFORMATION CONTRERAS CONSTRUCTION CO P 0 BOX 1808 INDIO, CA 92202 Business Phone Number: (760) 347-6070 Entity: Partnership Issue Date: 06/16/1992 Expire Date: 06/30/2002 * * * LICENSE STATUS This license is current and active. All information below should be reviewed. * * * CLASSIFICATIONS A GENERAL ENGINEERING CONTRACTOR C-8 CONCRETE * * * CONTRACTOR BONDING INFORMATION * * This license has bond number SD00030014 in the amount of$7,500 with the bonding company FRONTIE R PACIFIC INSURANCE COMPANY . Effective Date: 06/30/1998 * * * WORKERS COMPENSATION INFORMATION This license has workers compensation insurance with the CALIFORNIA INDEMNITY INSURANCE COMPANY. Policy Number: EC734171 Effective Date 01/01/2001 Expire Date: 01/01/2002 Personnel listed on this license (current or disassociated) are listed on other licenses. Personnel List Other Licenses License Number Request Contractor Name Request Personnel Name Request http://www2.csib.ca.gov/iXI)ress/CSLB_Library/CSLB+Book/License+Detail.DML 7/5/01 Bid Bond # 11877-16 Premium: NIL BID BOND KNOW ALL MEN BY THESE PRESENTS, That Contreras Construction Co. _as Principal, and Developers Surety & Indemnity Co. as Surety, are held and firmly bound unto the City of Palm Springs, hereinafter called the "City" in the sum of: 10% of bid dollars (not less than 10 percent of the total amount of the bid) for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, said Principal has submitted a Bid to said City to perform the Work required under the Bid Schedule(sl of the City's Contract Documents entitled: LIBRARY PARKING LOT IMPROVEMENTS CITY PROJECT NO. 00-29 NOW THEREFORE, if said Principal is awarded a Contract by said City, and within the time and in the manner required in the "Notice Inviting Bids" and the "Instructions to Bidders" enters into a written Agreement on the Form of Agreement bound with said Contract Documents, furnishes the required Certificates of Insurance, and furnishes the required Performance Bond and Payment Bond, then this obligation shall be null and void, otherwise it shall remain in full force and effect. In the event suit is brought upon this Bond by said City, and City prevails, said Surety shall pay all costs incurred by said City in such suit, including a reasonable attorney's fee to be fixed by the court. SIGNED AND SEALED, this 26th day of June 2001 PRINCIPAL: SURETY• Contreras Construction Co, Developers Surety S Indemnity Co. (Check one: _individual, partnership, _corporation) ti B By s signature 1Trane N. Nielsen (NOTARIZED) Title Atty.-in-Fact Print Nary and Title: OILr ,/'v ,f �L/Y�Y�f C' (SEAL AND NOTARIAL ACKNOWLEDGMENT OF SURETY) By l//Z (J (T 4� signature (NOTARIZED) Print Name and Title: (Corporations require two signatures;one from each of the following groups:A.Chairman of Board,President,or any Vice President;AND B. Secretary,Assistant Secretary,Treasurer,Assistant Treasurer,or Chief Financial Officer). LIBRARY PARKING LOT IMPROVEMENTS CITY PROJECT NO.00-29 BID BOND (BID SECURITY FORM) 6/24101 BID FORMS - PAGE 7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT r- .cr.�rcrvr.�rcryct�-.�rs�'�c�'-c�'-crcocrcrcrorcrcrcrcrcryc�'-c�'-c�'�-c�'-el>cl'-c�`.crcrcr.�r�'r State of California J 1 , fi County off /(�l (CI } ss. J � On before me, l lGtGl �LC nif I Data Name and lltle of Ofllcer(e g,"Jant Dee,Notary PuHic") fi ared personally YI�L�) {2 a llss (?an fre �a S Ifi D ame(c)of Signer(s) fi ❑ personally known to me fi proved to me on the basis of satisfactory evidence L1NDA 6 CUPJEL to be the person(s) whose name(s) is/are Comm ss on tk 1242580 NotW Public subscribed to the within instrument and County acknowledged to me that he/she/they executed RfVerSIdeMy Canm.5pMNoV2(X2X3 the same in his/herfthcir authorized i — _Y — _ — _ — _ _ capacity(ies), and that by his/her-ltaieiF signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNE my hand-and o Icial,seal. C' Place Notary Seal Above Sl9neture of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document �r3� h- Title or Type of Document: Ild &Y) Document Date:_ LP Zb—� Number of Pages: Signer(s) Other Than Named Above: I Capacity(ies) Claimed by Signer Signer's Name:_ - •-r_-- �- ''� ❑ Individual Top of memo Here fi ❑ Corporate Officer—Title(s): (, ❑ Partner—❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee fi ❑ Guardian or Conservator fi ❑ Other: Signer Is Representing: 1997 National Notary Association•9350 De Soto Ave,PO Box 2402•Chavworlh,CA 91313-2402 Pmd No 5907 Reorder Call Toll-Free 1-800-876-6827 VENDORS & AMOUNTS BID VENDORS &AMOUNTS BID BID ABSTRACT Ij° DUE DATE:7t(��oh v x; �/1 /` F / .G/ TGt/�3/ ZJ/ \�/ r '. DING TO:/ . ,5-z+ f./ /2A2 �/ o a ENTITY COMMODITY ITEM lec��l e�N r� �� J ` -, �-Iv, �" �l8�, �aaSbV �aa3,q�a� "Oil t,6qg:81 A3ca,ggg" 436,t, qso� �TJ U �El iTLit3l� �� VENDORS&AMOUNTS BID VENDORS & AMOUNTS BID BID ABSTRACT ,u UE DATE: —713101 o� < <3 r � •� �3 w JING TO: C.V-+ST'aurn`U j WG L n ` ptftwfu — Lvr (tl-I�/�vleoCEN73 60( D t4�v�'. JTITY COMMODITY ITEM# �, 32 a5ZI PUBLIC WORKS CONTRACTS BID RESULT CHECK LIST FOR CITY CLERK OFFICE: AGR# AMOUNT City Project No: et �// MO# DATE Dates Published: �o/ 6/��v�d DIV IND APP NOTICE Y ❑N ❑ Bid Date & Time: / 7 «c777/ 6/ l� PROJECT: i1i *SUCCESSFUL: 1. (�u:iULe.� �J. �. 6. �• 4. PiK Q,P/L r lacu . 5. INCOMPLETE BIDS: �S� /IUD ^�7��y!// I (Non-responsive) / WHY: s CONTRACTOR BACKGROUND CHECK: I _rfix;: lirit�tfi;:Yvlitt.jf ltfi:`_ .I Required? Y ❑ N (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized? Y N ❑ Information required of bidder page completed? N Type & Amount of Insurance Required: i' i (ATTACH AM00M9 ARE WECUED) Contractors License No. Type — Status No. of days to complete wor �/ Workin Cal end r Estimated Start Date: 6 /0/ Estimated Completion Date: �j�/�/ No. of days in which to xec"f/e contract after Notice of O Award (date City Clerk transmits contracts for execution): Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) Any Addenda? Y ❑ N I No. Addenda Signed by Contractor? Y ❑N ❑ BONDS: / PERFORMANCE BOND % PAYMENT BOND % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIERS CHECK? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets of bid specifications for contract execution Unsuccessful Bidders: CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): ❑ Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y ❑ N ❑ Labor Code 1777.5 Y ❑ N ❑ Labor Code 1776 Y ❑ N ❑ California Standard Specifications EDITION Standard Specifications for Public Works Construction EDITION DATE: 7 �/ BY: DEPT: (/LiC�t/D pi?�iGcA PROOF OF PUBLICATION This,s space for County Clerks Filing Status (2015.5.C.C.P) STATE OF CALIFORNIA -- County of Riverside --- - ------------------------------------------- I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen ______________________________________________ years,and not a party to or interested in the NO.8850 Cri OF above-entitled matter.I am the principal clerk of a PALM SPRINGS printer of the,DESERT SUN PUBLISHING MINUTE ORDER COMPANY a newspaper of general circulation, NO. 6884 printed and published in the city of Palm Springs, ' AWARDING CON- TRACT TO CONTRER- County of Riverside,and which newspaper has been AS CONSTRUCTION adjudged a newspaper of general circulation by the CO'$18s 422 50OFOR Superior Court of the County Of Riverside,State of THE LIBRARY PARK- ING LOT IMPROVE- California under the date of March 24,1988.Case MENTS,.CITY PRO- JECT NO. 00-29, Number 191236;that the notice,of which the I HEREBY CERTIFY annexed is a printed copy(set in type not smaller that this Minute Order than non pan awarding contract to el,has been published in each regular Cantreras Construction , and entire issue of said newspaper and not in any Co in the amount of $f e9,422 50 far the Li- supplement thereof on the following dates,to wit: brary Parking Lot Im- provements, City Pro- ject NO.00-29,was ap-proved by the City _ July 24th Council of the City. Of Palm Springs: CiallfOr- nia, m a meeting there- of held an the 18th day of July 2001. -----—-------------------—----------—------—__—__—---—--- y City Clerk PATRICIA A. SANDERS, yC Cl All in the year 2001 PUB. Jul 24, 2001 I certify(m,declare)under penalty of perjury that the foregoing is true and correct. 24th Dated at Palm Springs,California this-------------day July of-------------------------—------------ -20/0n/1� _ ----__`_-___�__old/1�c..------------------------------'------ Signature a PROOF OF PUBLICATION This is space for County am Clerk's Filing St -..� p (2015.5.C.C.P) STATE OF CALIFORNIA - County of Riverside - -- - - -- - --------------------------------------------- I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen --------------------------------------------- years,and not a party to or interested in the No.8891 CITY OF RI above-entitled matter.I am the principal clerk of a MPALMIND SPRINGS printer of the,DESERT SUN PUBLISHING MINUTE ORDER COMPANY a newspaper of general circulation, AWARDING CON- printed and published in the city of Palm Springs, TRACT TO CONTRER- AS CONSTRUCTION County of Riverside,and which newspaper has been CO., IN THE AMOUNT OF $189,422.50, FOR adjudged a newspaper of general circulation by the THE LIBRARY PARK- Superior Court of the County of Riverside,State of ING LOT IMPROVE- I ty MEN'rs, CITY PRO- California under the date of March 24,1988.Case JECT NO. 00-29 Number 191236;that the notice,of which the I HEREBY CERTIFY that this Minute Order, annexed is a printed copy(set in type not smaller awarding contract to Contreras Construction than non pariel,has been published in each regular Co. in the amount of $189,422 50, for the Li- and entire issue of said newspaper and not in any brary Parking Lot Im- su lement thereof on the following dates,to wit: provements, City Pro- 'Oct NO 00-29, was adopted by the City th Council of the City of July 28 Palm Springs, Califor- nia, in a meeting there- ---------------------------—------------------—-------------- of held on the 18th day of July, 2001. -------------------------------—-----------—---—----------- I PATRICIA A SANDERS Cdy Clerk PUB, July 28, 2101 All in the year 2001 1 certify(or declare)under penalty of perjury that the foregoing is true and correct. 31st Dated at Palm Springs,California this--------------day July of------------n--------�----,----------------2001 " / - ---------------------------------------------------------------- Signature PROOF OF PUBLICATION This is space for County Clei$'s Filing Stamp (zols.s.C.C.P) ERK STATE OF CALIFORNIA No.641 s CITY OF PALM SFkIN4S County of Riverside - 111TV31- 11 iiVITI S", or constructing Library Parkingg Lot Improvements - Project 00-29 rl NGn ICE IS HEREBY GIVEN that sealed bids for the Ltiory Pasting ILot Improvements will be received at the office of the Procurement Manag- er or the City or Palm Springs, California, until 2 00 P M on July 3, 2001, at which time they will be opened and read aloud. 1-2 DRSCRIP'RON OF THE WORK: The Wei In comprises modifications and Improvements la The exisunq parking lot serving,ene Palm Springs L- I am a citizen of the United States and a resident of brnry "rhe project consists of demolition and re- moval of exrsdn9 ate.p halt concrete pavement, the County aforesaid;I am over the age of eighteen concrete curb, sidewalk, and pavement; tree and years,and not a party to or interested in the aforva pe irrJgation, and oonatmo meron of r,bcr Ite mforccd concrete te tap" pavement;concrete above-entitled matter.I am the principal clerkcurb., sidewalk, and curb ramps landscaping, u- of a hgaho, traffic.ti,prng and sage, and appuite- printer of the,DESERT SUN PUBLISHING ,an[ work. IN-:AWARD OF CONTRACT: COMPANY a newspaper of general circulation, (a) The City reserves the right after opening bids o reject any or all bids, to waive any Informality printed and published in the city of Palm Springs, (nonTecpasveness) Iri a bid, or to make award to the lowest responsive, Iasponsible bidder and County of Riverside,and which newspaper has been reject all other bids, as it may best serve me in- adjudged a newspaper of general circulation by the (b)ns a oondlCLoi, of award, the successful bidder Superior Court of the County of Riverside,State of well be required d submit payment and perfor- mance bands and Insurance. California under the date of March 24,1988.Case N-f Big SECURITY: each bid shelf be accompa- Nnmber 191236;that the notice,of which the tiled by a cartiried'or e percent check or Bid Bona the amount of 10 percent of the total brtl pace, ppTable S the RE, of Cm Sprngs annexed 19 a printed copy(Set in type not smaller Ote nde TO REMAIN OPEN; The Brtlder shall galendar the Total Sid Price for period of 60 than non panel,has been published in each regular calendar have from the date of bid openlncc�r. and entire issue of said newspaper and not in an N-6 CONTRACTOR'S LICENSE CLASSIFICA- y ION:The Contractor shall possess a valid Class supplement thereof on the following dates,to wit: An or e_3 Connl tr,, or hm au cae at the time of bmit- N-f P�IEVAILiNG WAGE RATES NOT APPIJCA- th th Y_1LE: Funding rar the Work la with all local funds dune 9 e IS — - and, ca mod Ided under City Chahar, will NOT re- ________ __--------_-----------------__------_------------_ quire compliance wuh the prevailing wage- re- ---- gwremants of the State of Celdcinia. - N-a RETAINAGE FROM PAYMENTS:,The Con- ments due under Ili Contract Documents of om percent receive I ------- invents rem______________________________________________________ without retention of any itron of t to time, y pc the payment by.he Gtt),, by depos14rrg securities All in the year 2001 of ogWyal..t valuC with the Gov In accordance )' I with the provisions of Sechon 22800 of hie Public Contract Code, N-9 OBTAINING OR INSPECTING CONTRACT I certify(or declare)under penalty of perjury that the DOCUMENTS: (a,)Contract Documents may be inspected without foregoing is true and correct. charge at the office of the City Engineer, 3200 19t1r East Val ltltz Canyon Way, Palm Strings, CA Dated at Palm Springs,California this-------------- (h) Complete sets of said Contract Documents day may be purchased at said00 dollars per set and Julie are ohtarnable from the office of the City Ent near. 3200 East TahgeitZ Canyon Way, Palm Of--------------------------------_-----2001 Springs, CA 92262. No Ieflmd will be made of any charges for setts of Contract Documonts 10 KING OF a dresd ADDRESS She C t Bids all be sealed and c An addr tr anal fee of$20.00 will be charged for skis ai documents sent b marl. The ______ -- -- ----- addreelope e o [hen the BItl shall in sealed and ________ - ,all Signature be delivered or marled to the Procurement Man- sgor at 3200 Fast Tahquitz Canyon Way, Palm Springs, CA 92262 The envelope shall be plainly InarkCd In the upper left hand corner with the name and address of the Bidder and shall bear. the words "Bid For followsd by the title of the Project and the date and hour of opening Bids Iho osrtifred or o.shier's check or Bid Bond shall be enclosed in the anon. envelope with the Bid BY ORDER OF THE CITY Of- PALM SPRINGS Date June 6 2001 CITY,OF PALM SPRINGS - By/s/David J.'Baiakdn, PE City Engineer' „ of Palm An4r,;,s CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing Library Parking Lot Improvements - Project 00-29 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Library Parking Lot Improvements will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 : 00 P.M. on July 3, 2001, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises modifications and improvements to the existing parking lot serving the Palm Springs Library. The project consists of demolition and removal of existing asphalt concrete pavement, concrete curb, sidewalk, and pavement; trees and landscape irrigation; and construction of fiber reinforced concrete "white top" pavement; concrete curbs, sidewalk, and curb ramps; landscaping; irrigation; traffic striping and signage; and appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may, best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance. N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs. N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A or C-8 Contractor license at the time of submitting bids . N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the Work is with all local funds and, as provided under City Charter, will NOT require compliance with the prevailing wage requirements of the State of California. N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City LIBRARY PARKING LOT IMPROVEMENTS CITY PROJECT NO.00-29 - NOTICE INVITING BIDS 5/24/01 - PAGE 1 in accordance with the provisions of Section 22300 of the Public Contract Code. N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be purchased at $30 . 00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $20 . 00 will be charged for sets of documents sent by mail . N-10 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids. The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date jC'kc CITY OF PALM SPRINGS By David J. Barakian, PE City Engineer City of Palm Springs LIBRARY PARKING LOT IMPROVEMENTS CITY PROJECT NO.00-29 _ NOTICE INVITING BIDS 5/24/01 - - PAGE 2 MINUTE ORDER NO. 6884 AWARDING CONTRACT TO CONTRERAS CONSTRUCTION CO., IN THE AMOUNT OF $189,422.50, FOR THE LIBRARY PARKING LOT IMPROVEMENTS, CITY PROJECT NO. 00-29. ------------------ I HEREBY CERTIFY that this Minute Order, awarding contract to Contreras Construction Co., in the amount of $189,422.50, for the Library Parking Lot Improvements, City Project No. 00-29, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 181h day of July, 2001. PATRICIA A. SANDERS City Clerk