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Home My WebLink About2/7/2007 - STAFF REPORTS - RA.3. �a VALMsb COMMUNITY REDEVELOPMENT AGENCY STAFF REPORT r �P IL DATE.DATE. February 7, 2007 CRA CONSENT AGENDA - ADDED STARTER SUBJECT: APPROVE EXPENDITURE OF ADDITIONAL FUNDS FOR AIR CONDITIONING SYSTEM AT PLAZA THEATRE FROM: David H. Ready, City Manager/Executive Director SUMMARY The Council approved an estimated $70,000 for upgrades to the air conditioning system at the Plaza Theatre on November 1, 2006- It has been found that further improvements are needed, at an estimated cost of $9,825.00, Hence, $10,000 is being requested. RECOMMENDATION: 1. Approve funds to install additional Input/Output (10) controller board, purchase of push button control switch to manually control the two new, already installed air ducts and two additional ducts to be installed on stage, and additional air temperature sensors to monitor the stage and center seating area of the theater. It includes two additional dampers and damper drive motors and all necessary programming, transformers and wiring. 2. Adopt Resolution No. "A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2006-07 FISCAL YEAR." 3. Authorize the City Manager/Executive Director to execute all documents necessary to effectuate the purchase. STAFF ANALYSIS: The air conditioning system at the Plaza Theatre is very old and additional work needs to be done in order for the system to operate efficiently. The November 1 st Staff Report requesting previous funds is attached. l- City Council Staff Report February 7, 2006 - Page 2 Approve Expenditure of Additional Funds for Air Conditioning System at Plaza Theatre FISCAL IMPACT: IFinance Director Review: The additional work is estimated at $9,825.00, but not to exceed $10,000. As this is not a budgeted expense, a budget resolution is required to transfer funds from the Redevelopment Agency's Fund Balance to the Plaza Theatre building repairs account. David H. Ready, City an ecutive Director Attachment: 1. Budget Resolution 2. November 1, 2006 Staff Report RESOLUTION NO. A RESOLUTION OF THE COMMUNITY REDEVELOMENT AGENCY OF THE CITY OF PALM SPRINGS, CALIFORNIA AMENDING THE BUDGET FOR FISCAL YEAR 2006-07 FOR ADDITIONAL UPGRADES AND REPAIRS TO THE HVAC SYSTEM AT THE PLAZA THEATRE. WHEREAS, Resolution No. 1301 approving the budget for the fiscal year 2006-07 was adopted on the 7th day of June, 2006; and WHEREAS, the Executive Director has recommended, and the Agency Board desires to approve, certain amendments to said budget. NOW, THEREFORE, BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution No. 1314 adopting the budget forthe fiscal year 2006-07 is hereby amended as follows: SECTION 1. ADDITIONS Fund Activity Account Amount 821 Building Repairs 8199-43050 $10,000.00 Purpose: To provide additional funds for building repairs for HVAC System at Plaza Theatre. SECTION 2. SOURCE Fund Activity Account Amount 821 Fund Balance 29301 $10,000.00 Adopted this 7�h day of February, 2007. David H. Ready, Executive Director ATTEST: James Thompson, Assistant Secretary Resolution No. Page 2 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON,Assistant Secretary of the City of Palm Springs, hereby certify that Resolution No. _ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the 7th day of February, 2007 by the following vote: AYES: NOES: ABSENT: ABSTAIN: James Thompson, Assistant Secretary Community Redevelopment Agency City of Palm Springs, California TALMSp y c " COMMUNITY REDEVELOPMENT ' `°I•••'° 'Ito AGENCY STAFF REPORT c-0< cH�P DATE: November 1, 2006 CRA Consent Calendar I I SUBJECT: APPROVE PURCHASE OF NEW HVAC CONTROL SYSTEM AND ELECTRONICALLY CONTROLLED DAMPERS FOR THE PLAZA THEATER FROM: David H, Ready, City Manager BY: Assistant City Manager—Administrative Services SUMMARY The Plaza Theater, which has been the venue for the Fabulous Palm Springs Follies for the past 15 years, has an older heating, ventilation and air conditioning (HVAC) system which has suffered an increase in performance and mechanical problems over the past 12 months. This action will approve the purchase of a new HVAC system and approximately 22 electronically actuated control dampers to improve both the reliability and performance of the air handling system at the theater. RECOMMENDATION: 1. Approve purchase of a new HVAC Control System, approximately 22 electronically actuated control dampers and other related equipment for the Plaza Theater, from B&M Air Conditioning in an amount not-to-exceed 70 000; and 2 Adopt Resolution No "A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS, CALIFORNIA AMENDING THE BUDGET FOR THE 2006-07 FISCAL YEAR 3. Authorize the City Manager/Executive Director to execute all documents necessary to effectuate the purchase. STAFF ANALYSIS: The Plaza Theater is currently served by two (2) 30-ton capacity air handling units. One air handling unit serves the north side of the theater while the other serves the south side. Each air handler is served by three (3) 10-ton capacity roof mounted heat pumps that operate in a staged fashion to provide capacity as required in increments of 10-tons. ITEM No. 'Rp'2� CRA Staff Report November 1,2006 -- Page 2 Purchase of New HVAC System The heat load inside the theater is characterized by a high load on the stage in the form of performers, lighting and other equipment as compared to the seating areas I which have a relatively lower load. The theater has experienced numerous problems over the years due to the relative age (16+ years) and general design of the heating, I ventilation and air conditioning system (HVAC). These problems have intensified within the past twelve months resulting in frequent mechanical failures and system shutdowns. In order to resolve these problems, as well as to provide better air distribution within the theater, staff is recommending several upgrades to the HVAC system. Specifically, staff and its air conditioning service company, B&M Air Conditioning, believe that the existing control system, which is over 10 years old, needs to be replaced with a state-of-the-art programmable control system that can continually monitor and satisfy the varying comfort requirements within the theater. Furthermore, staff is proposing to replace the manually actuated blade dampers with electronically actuated volume control dampers that will be monitored by space temperature sensors that are in constant communication with the master control system. Integrating the dampers with the control system allows for a much greater range of temperature control by directing the air to where it is needed. Finally, to ensure that space pressurization does not become a problem, the City's air conditioning service company is recommending that a bypass damper be installed. The purpose of this damper is to ensure that a constant flow of air is being delivered to the air handling unit's evaporator coil. The proposed upgrades to the HVAC system have been reviewed and approved by a local mechanical engineering firm, TMAD Taylor & Gaines. In addition to the upgrades proposed by the City's air conditioning service company, TMAD Taylor & Gaines have made several other recommendations which have been incorporated into the overall scope of work. FISCAL IMPACT: Finance Director Review: The estimated cost to upgrade the HVAC system at the Plaza Theater is $70,000. This is not a budgeted expense. If the City Council approves this purchase, a budget resolution transferring funds from the Agency's Fund Balance to the Plaza Theater building repairs account will be needed. TrI Butz sistant City Manager David H. Ready, Gity �ager ents: 1. Budget Resolu ion RESOLUTION NO, A RESOLUTION OF THE PALM SPRINGS COMMUNITY REDEVELOMENT AGENCY AMENDING THE BUDGET FOR THE 2005-07 FISCAL YEAR. WHEREAS Resolution approving the budget forthe fiscal year 2006-07 was adopted on 2006, and WHEREAS the City Manager/Executive Director has recommended,and the Agency Board desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record Inter-fund cash transfers as required in accordance with this Resolution,and that Resolution adopting the budget for the 2006-07 fiscal year is hereby amended as follows: SECTION 1, ADDITIONS Fund Activit Account Amount 821 Building Repairs 8199Z3050 $70,000 Purpose: To provide additional funds for building repairs. SECTION 2. SOURCE Fund Activity Account Amount 821 Fund Balance 29301 ($70,O60) Adopted this day of , 2006. AYES: NOES: ABSENT: David H. Ready, City Manager/Executive Director ATTEST: James Thompson, City Clerk