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HomeMy WebLinkAbout1/17/2007 - STAFF REPORTS - 2.O. ?XLM s o� p(r w F ti c Li u h NR Nc C91/FOR'Ll City Council Staff Re- ort DATE: January 17, 2007 Consent Calendar SUBJECT: Approve Agreement with CGI Communications, Incorporated for Video Production and Web Streaming Services FROM: David H. Ready, City Manager BY: Assistant City Manager—Administrative Services SUMMARY CGI Communications, Incorporated has entered into a partnership with the United States Conference of Mayors to provide to interested communities, at no cost, customized video production consisting of a welcome and nine individual videos that can be used to showcase the community, retain and attract businesses and provide important and timely information to residents. The videos are produced using a patent- pending One-Click TM streaming Internet video process that is linked to the City's website. This video production and the web hosting services are free, provided the City commits to a two year agreement and allows for local sponsors to advertise on the community video website. This action would authorize the City Manager to enter into a two year agreement, at no cost to the City, to provide video production and web streaming services. RECOMMENDATION: 1. Approve Minute Order No. authorizing the City Manager to execute an agreement with CGI Communications, Incorporated to provide video production and web streaming services for a two year term, at no cost to the City. STAFF ANALYSIS: CGI Communications, Incorporated is a multimedia firm, based in New York. The company has been providing no cost marketing and communication programs to cities, tourism agencies and community organizations since 1988. CGI Communications has entered into a cooperative partnership with the United States Conference of Mayors to provide their streaming One-Click TM web-based video service to communities, at no cost. A list of cities that currently use CGI's web-based video service is attached. Under the proposed agreement, CGI Communications will fully produce a Welcome `Video plus nine additional community highlight videos on topics such as community FTEM NO.�� City Council Staff Report January 17, 2007 -- Page 2 Video Production and Web Streaming Services attractions, business attraction and retention, special events, special programs and services and anything else the City might be interested in showcasing. The videos range from 30 seconds to 1 minute each in length. The City retains complete control over the content of the video production. CGI Communications is able to offer their video production and web streaming service to the City for free by soliciting sponsorships from the local business community. These local businesses will be featured on the website that hosts the City's community videos. Anyone interested in getting more information about these local businesses can simply click the company's logo or hyperlink on this website and they will be taken to the company's website. Because CGI Communications maintains the website where the videos are hosted, the City bears no liability whatsoever. In addition, CGI Communications has a stated corporate policy of not accepting sponsorships from any business that is considered immoral or otherwise engaged in questionable activities or products. The proposed agreement is for a two-year term. Although the agreement does not provide for termination for convenience, the City can cancel the agreement for cause (e_g., failure to perform) by providing thirty (30) days written notice to the company. In addition, the City may cancel the agreement without cause by giving notice at least sixty (60) days prior to the anniversary date of the agreement. A copy of the agreement is attached for your review. It is estimated that it will take between six to eight weeks to produce the videos and place them on the website. FISCAL IMPACT: There is no cost associated with this item. TroAl . Butzla A ist nt City Manager David H. Ready, City ager Attachments: 1. Minute Order 2. Reference List of Cities 3, Community Movie Agreement MINUTE ORDER NO. AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CGI COMMUNICATIONS, INCORPORATED TO PROVIDE VIDEO PRODUCTION AND WEB STREAMING SERVICES FOR A TWO YEAR TERM AT NO COST TO THE CITY. --------------- I HEREBY CERTIFY Lhat this Minute Order, authorizing the City Manager to execute an agreement with CGI Communications, Incorporated to provide video production and web streaming services for a two year term at no cost to the City was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 171" day of January 2007. JAMES THOMPSON City Clerk Community Movie Showcase Agreement Name.David Ready CGI Communications, Inc. Title: City Manager 130 East Main Street, 8th Floor Address: 3200 East Tah uitz Canyon Way Rochester, NY 14604 City, State, Zip: Palm Sprincys, CA 92263 (800) 398-3029 phone Phone: 760-323-8336 (585) 427-0075 fax Fax: 760-323-8282 Email: tro butzlaff alms rin s-ca. ov Website: www. alms rin s-ca. ov This agreement is between CGI communications,Incorporated(Contractor)Inc.and the City of Palm Springs(City)and shall remain in effect from the date it is signed by both parties until the second anniversary of the date that the completed and approved Community Movie Showcase is made available for viewing via a link on the www.palmsnrings-ca.aov website homepage for viewer access. The term of this agreement shall automatically renew unless either party gives 60 days written notice of termination or modification prior to expiration. This agreement may be terminated by either party for cause upon(30)days written notice. Cause is defined as failure of either party to perform any Of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement CGI Communications,Inc-and its e-Locall-ink division shall provide a Community Movie Showcase as follows: • Websile Welcome video from your Mayor or Other civic leader(approx 1 minute in duratlon) • Up to 9 additional videos(approx 1 minute each in duration)to highlight various aspects of your eornmunity and/or organization • Script writing and video content consultation • A videographer will come to your location to film videos • All aspects of video production and editing,from raw footage to final video including professional voiceovers and background music • Final draft of Community Movie Showcase content subject to your approval • Patent-pending OneCllek7U Technology and encoding of all videos into multiple streaming digital formats to play on all computer systems, browsers,and internet connection speeds;recognized player formats include WindOWSMedia®and QuickTime© • Store and stream all videos on Contractor's dedicated server • Business sponsors allowed on the perimeter of video panels • Duration of sponsor participation will be One year and Contractor is solely responsible for annual sponsorship fulfillment including all related aspects of marketing,production,printing,and distribution • Viewer access of the Community Movie Showcase from your website shall be facilitated Contractor providing HTML source Code for graphic link to be prominently displayed on the www.palmsprings-cs.gov website homepage as follows- "Coming Soon"graphic link designed to coordinate with existing website color theme to be provided within 10 business days of execution of this agreement;"Click Here to View Our Community Movie Showcase"graphic Ilnk io be provided to replace the"Coming Soon'link upon completion and approval of videos • The City will assume no cost or liability for this project • Contractor will Own copyrights of the master Community Movie Showcase Program Add-On if signed and received by 2/1/07., • Contractor will provide to City their Vmad""and Desktop Video Communication(DVC)System to include camera/microphone and software interface. DVC library with Capacity for 20 minutes of video and allowance for UNLIMITED Vmail7M sends per month. DVC System includes patent-pending OneClick*"Technology as described herein • Encoding,hosting,and streaming Of additional 5 minutes of video per month. Finished video content will be provided to CGI by the City of Palm Springs The City of Palm Springs shall provide the following: • A letter of introduction for the program On your organization's letterhead • Assist with the content and script for the Community Movie Showcase • Agrees to give Contractor the right to use organization's name in connection with the preparation,production,and marketing of the program set forth herein only • Agrees to display the"Coming Soon'graphic link prominently on the www ImsArmcts_pa.00v homepage within 10 business days of receipt of HTML source code,link will include 3 second display Of"You are leaving the official website for he City of Palm Springs Agrees to display the"Click Here to View Our Community Movie Showcase"link prominently on the www nalmspnnas-ca go v for the term of this agreement • Provides Contractor exclusive streaming video rights for the program described herein only We, the undersigned,understand the above information and have full authority to sign this agreement- City Of Palm Springs CGI Communications. Inc- Signature, Signature: L (�"' 6 _ Name Printed:David Ready Name Printed:Frank Buono Title:City Manager Title:Executive Vice President Date: Date:10116106 Contract void if not accepted by 1113106 130 East Main Street 8th Floor, Granite Building --- Rochester, NY 14604 800.398.3029 585.427.0075f4x COMMUNICATIONS, INC, Please feel free to contact these Municipal leaders for whom we have provided similar progrants and services Montgomery, AL (Pop. 200,000) Cameron, MO(Pop. 10,000) Michael Briddell Shelby Hendee Executive Assistant to the Mayor Director of Economic Development 334.241.2005 816.632.2177 Kansas City, KS (Pop. 443,000) Washington, PA (Pap. t5,000) Mike Taylor Lynn Galluze Public Relations Director Computer Systems Coordinator 913,573.5565 724,223.4232 Danbury, CT(Pop.77,000) Albertville, AL (Pop. m 000) Wayne Shepard Carl Pruett Economic Dev. Director Mayor 203.796.1649 256.691.8202 Pikeville, KY(Pop. 7000) Maryland Municipal League(Partner) Donovan Blackburn Scott Hancock City Manager Executive Director 606.437,5100 410.268.5514 Neenah, WI (Pop. 25,000) Wisconsin Alliance of Cities (Partner) George Scherck Edward Huck Mayor Executive Director 920.886.6104 608.257,5881 Daytona Beach, FL (Pop. 65,000) Texas Municipal League (Partner) Grady Meeks John Philpott Public Information Officer Director of Special Projects 387.671.8000 512.221,7440 Brockton, MA (Pop. 95,000) Illinois Municipal League (Partner) David Bloodsworth Ken Alderson Director of Communications Executive Director 508.580.7177 217.525,1220