HomeMy WebLinkAbout1/17/2007 - STAFF REPORTS - 2.H. ;of pAIM SA4
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DATE: January 17, 2007 Consent Agenda
SUBJECT: Airport Hold-room Project Funding — Budget Amendment
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action would amend the Airport's budget to establish a Capital account to fund the
remaining project components related to the Airport Hold-room project.
RECOMMENDATION:
Adopt Resolution No. , of the City Council of the City of Palm Springs,
California, amending the budget for Fiscal Year 2006-07.
STAFF ANALYSIS:
The Airport Hold-room Project, City Project No. 05-10, due to grant funding
uncertainties, was value engineered in the beginning in an effort to keep the project
within budget. As a result of this value engineering effort there are several important
components of the project that are not currently under contract or funded. The current
funding available for the overall project is as follows:
AIP 37 Available Council Approved Overrun $ 259,595
AIP 38 (06) Remaining Available on Grant 139,730
AIP 38 (07) Funding Available Feb.07 1,395,389
AIP 39 Available Council Approved Overrun 250,832
Subtotal Available Grant Funds $2,045,546
Airport Reserves Allocated by Commission 2,500,000
Total Available Funds $4,645,646
ITEM NO.
City Council Staff Report
January 17, 2007 - Page 2
Airport Hold-room Project-Budget Amendment
The specific project components that will be funded from the available grant funds are
as follows: (Note: These are budget estimates at this point.)
Available Grant Funds $2,045,546
Security System/Information Display (AIP 37) (259,595)
Simplex Fire Alarm System (AIP 38) ( 69,963)
Security Walls/Demolition/Grading (AIP38) (750,000)
Hold-room Contingency Fund (AIP 38) (477,360)
Storm Drain Courtyard (110,652)
Ramp Improvements (Power/bollards/infill) (277,974)
Design Ramp Improvements (100,000)
Remaining Grant Funds $ 0
As can be seen from the above, the available grant funding for the project is exhausted.
Components of the project that still remain to be coordinated and will have to be funded
from Airport Reserves are as follows: (Note: These are budget estimates at this time.)
Airport Commission Reserve Allocation $2,500,000
Landscaping (Small Courtyard/Walkway) (550,000)
Concrete Hardscape (Small Courtyard/Walkway) (350,000)
Lighting (150,000)
PA System (150,000)
Demolition Hold-rooms A & B/Canopy (150,000)
Main Courtyard Security Walls/gates (200,000)
Main Courtyard Interim Landscape/hardscape (200,000)
Design/Project Admin. (175,000)
Survey/testing/inspection (100,000)
Asbestos Issues (200,000)
Contingency 22( 5,000)
Remaining Reserve Allocation $ 0
Even with the use of $2.5 million in Airport Reserves there will not be enough funding to
fully landscape/hardscape the main courtyard. To complete the above project
components there will be a series of bids and contracts to let.
Rather than return to the City Council for a budget amendment each time a single
component is brought under contract, staff recommends that a single amendment of
$2.5 million from Airport Reserves be approved at this time. The attached Budget
Resolution would amend the budget and establish a capital account for the remaining
components of the project to be funded from. This item was discussed with the Airport
Commission on January 3, 2007 and it is recommended by the Commission for
approval..
City Council Staff Report
January 17, 2007 - Page 2
Airport Hold-room Project—Budget Amendment
FISCAL IMPACT: Finance Director Review:
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The current Reserves remaining from the Wastewater Treatment Land Sale in the
Airport Fund is $3.255 million. The proposed Budget Amendment will draw from these
funds and be set-up in a new capital expenditure account in the Airport's budget.
Allen F. Smoot, Project Administrator
Gravid H. Ready, I y ger
Attachments:
Resolution
RESOLUTION NO,
OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, AMENDING THE BUDGET
FOR THE 2006-07 FISCAL YEAR.
WHEREAS Resolution 21611 approving the budget for the fiscal year 2006-07 was
adopted on June 7,2006; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to
record inter-fund cash transfers as required in accordance with this Resolution, and
that Resolution 21611, adopting the budget for the 2006-07 fiscal year is hereby
amended as follows.-
SECTION 1. ADDITIONS
Fund Activity Account Amount
Airport Special Capital XXX $2,500,000
415 Projects 6500
Purpose To provide to complete certain projects related to the new holding
room and courtyard.
SECTION 2. SOURCE
Fund Activi Account Amount
Airport Retained Earnings $2,500,000
415 29301
ADOPTED THIS day of , 2007.
David H. Ready, City Manager
ATTEST!
James Thompson, City Cleric
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) $s.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted
at a regular meeting of the City Council of the City of Palm Springs on
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California