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Home My WebLink About7/5/2001 - STAFF REPORTS (12) DATE: July 5, 2001 TO: City Council FROM: Director, Procurement & Contracts and Director, Parks, Recreation & Facilities AWARD OF BID IFB 02-01 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS RECOMMENDATION: It is recommended that the City Council award Bid (IFB) 02-01 for Palm Tree Trimming at various locations in the City of Palm Springs to Desert View Tree Service of Palm Desert, CA on a unit price basis of $16.50 per tree for removal of seed pods and $16.50 per tree for removal of seed pods and fronds, for a projected total cost of $49,516.50. SUMMARY: The City annually trims seed pods and fronds from City-owned palm trees in order to maintain the health and appearance of the trees, to reduce the need for clean-up efforts caused by wind and to maintain the safety of the areas surrounding the trees. This action would award a bid for the trimming services necessary to carry out the annual palm tree maintenance program. BACKGROUND: IFB No. 02-01 for Palm Tree Trimming was advertised in the Desert Sun on June 2, 2001 and concurrently mailed to or picked up by 54 firms. Four bids were received, opened and read publicly by the Procurement Office at the bid opening time and date of 3:00 P.M., June 20, 2001. Results of this IFB are as follows: Per Tree Rates Contractor Pod Removal Pod/Frond Projected Total Desert View Tree Service $16.50 $ 16.50 $ 49,516.50 Tip Top Tree Service $16.00 $ 22.00 $ 56,836.00 Leonard Chaidez Tree Service $22.00 $ 26.00 $ 71,902.00 West Coast Arborists $39.00 $ 79.00 $174,369.00 The palm trees to be trimmed are located at various sites throughout the City, including the Palm Springs Regional Airport, parkways, Convention Center, parks, Wastewater Treatment Plant, Downtown, and surrounding government buildings. The Contractor will remove seed pods only from approximately 1,531 trees, and both seed pods and fronds from approximately 1,470 trees. The request to award on the basis of unit price is made to facilitate adjustments, which are normally required while work is in progress. �A Page 2 Award of Bid 02-01 for Palm Tree Trimming In previous years members of the public have observed that they have palm trees trimmed at home for as little as ten dollars ($10) per tree, raising the question of why it costs the City more. Only licensed contractors able to meet the City's insurance requirement for general liability, vehicle and workers' compensation are eligible for award of contract. The successful contractor is required to provide traffic control and safety equipment to protect the public and the contractor's employees. The fronds and seed pods must be removed to a destination acceptable to the City and in keeping with the City's policies for handling green waste. The contractor is also required to provide bonds as required by the City and California Public Contract Code. Funds are available for the work to be performed in the following account 001-2451-43240, Parks Maintenance - Other Contract Services Account. 4 F- 6/Z , HAROLD E. GOOD 0 SCOTT MIKESELL Director, Procurement & Contracts Director, Parks, Recreation & Facilities APPROVED: City Manager , e Attachment: (1) Minute Order REVIEWED BY DEPT.OF FINANCE �4< CITY OF PALM SPRINGS, CALIFORNIA NOTICE INVITING BIDS SEALED BIDS will be received for: IFB No. 02.01, PALM TREE TRIMMING: SEED POD/FROND REMOVAL AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS which includes furnishing all labor, equipment, materials, supervision, service, proof of insurance and bonding. Bids shall be received until Wednesday, June 20, 2001, 3:00 P.M. local time, at the Office of the Procurement Manager, 3200 East Tahquitz Canyon Way, Palm Springs, CA at which time, date and place, they will be publicly opened and read. Said Bids will be referred to the City Council for consideration at their next regularly scheduled meeting. No Bid will be considered unless it is made on a bid form furnished by the City. The Bid must be submitted in a sealed envelope, addressed to the Procurement Manager, City of Palm Springs, at 3200 East Tahquitz Canyon Way, Palm Springs, California 92262. Each sealed envelope containing a Bid must be plainly marked on the outside as "IFB#02-01 Palm Tree Trimming". The envelope shall show on the outside the name of the Bidder, Bid title, Bid number and time and date of the Bid Opening. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope addressed to the City of Palm Springs, Procurement Manager, P. O. Box 2743, Palm Springs, California 92263-2743. Each Bid must be accompanied by cash, a certified or cashier's check or Bidder's bond on the prescribed form and made payable to the City of Palm Springs for an amount equal to at least ten percent (10%) of the amount Bid (maximum award value). Such guaranty shall be forfeited should the Bidder to whom the Contract is awarded fail to furnish the required proof of insurance, bonds and enter into a Contract with the City within the period of time provided by the IFB's requirements. All Bids are to be compared on the basis of the City's estimates of the quantities of Work to be done. No Bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9 of Division 3 of the Business and Professions Code. Specifications may be obtained from the Procurement Manager's Office located at 3200 East Tahquitz Canyon Way, Palm Springs, California or by calling (760) 322-8373. Specifications will be mailed at no charge. The City of Palm Springs reserves the right to reject any or all Bids and the right to waive minor irregularities or informalities in any proof of insurance, bonds or in the Bid itself. A conditional, qualified or incomplete Bid, regarding substantive or material aspects of performance, shall be deemed non- responsive. The successful Bidder shall meet all insurance requirements of the City, including but not limited to the provisions of personal and property liability, including vehicle coverage and Worker's Compensation, in limits acceptable to the City. All required insurance, except Worker's Compensation, shall name the City of Palm Springs as an additional insured. Securities may be substituted for retained funds, if applicable, per Public Contract Code Section 22300. The successful Offeror shall possess a Class "D-49" Contractor's license at the time the Contract is awarded. If the Contractor fails to comply with the above provisions, he/she shall not receive damages for the loss of the Contract. The receiving time in the'Procurement Office will be the governing time for acceptability of Bids. Telegraphic and telephonic Bids will not be accepted. It is the responsibility of the Bidder to see that any Bid sent through the mail shall have sufficient time to be received by the Procurement Office prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened. HAROLD E. GOOD, CPPO Procurement Manager Dated: May 30, 2001 Published in The Desert Sun: June 2, 2001 kk�F P 'sA ROOF OF PUBLICATION This is space for County Clerk's Fling Stamp (2015.5.C.C.P) qFC �bj �a;P F No 8344 CITY OF PALM SPRINGS, CALIFORNIA STATE OF CALIFORNIA NOTICE INVITING BIDS SEAI F. be, rcery 1. - - - --- County of Riverside POD/FROND FSEMOVAL IMMING SEES AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS which includes furnishing all labor, equipment, materials, supervision, service, proof of insurance and bonding Bids shall be received until Wednesday, June 20, 2001, 3:00 P.M. local time, al the Office of the Procurement Manager, 3200 East TahgaltZ Canyon Way, Palm Spun CA at which time, data and place, they will be publicly opened and used. Said Bids well be re- ferred to the Die Council for consideration at their next regularly scheduled meeting I am a citizen of the United States and a resident of No Bid will be considered unless it is made on a bid farm furnished by the City. The Bid must be the County aforesaid;I am over the age of eighteen submitted in a scale tl envelope, addressed io the Procurement Manager, City of Palm Springs, at years,and not a party to or interested in the 3200 East Tahq uitz Canyon Way, Palm Springs, California 9226_ Each sealed envelope contain- above-eutitled matter.I am the principal clerk of a mg a Bid must be plainly marked on the outside printer of the,DESERT SUN PUBLISHING as 'IFS #02-01 Palm Tree Tnmmrng The enve- p lope shall show on the outside the name of the COMPANY a newspaper of general circulation, Bidder,Bid title,Bid number and time and date of ,the Bid Opening. If forwarded by mail,the sealed printed and published in the city of Palm Springs, envelope containing the Bid must be enclosed in another envelope addressed to the Crty of Palm County of Riverside,and which newspaper has been springs, Procurement Manager, P. o. Box 2743, 743. adjudged a newspaper of general circulation b the Palm springe, California accompanied by l gg Y Each Rid must be ornia 9 263- by cash, a earn- Superior Court of the County of Riverside,State of fred or cashier's check or Bidders bond on [he prescribed form and made payable to the City of California under the date of March 24, 1988.Case Farm Springs for an amount equal to at least ten pereep (1 %) of the amount Bid (maximum Number 191236;that the notice,of which the award value) Such guaranty shall be forfeited should the Bidder to whom the Contract is annexed is a printed copy(set in type not smaller awarded fail to furnish the required proof of insur- than non lariel has been published in each regular aloe, bonds and enter into a Contract provde with the j , p g IF y within the paned of time provided by the and entire issue of said newspaper and not in any All Bidsgareeto requirements, an the basis of the supplement thereof on the following dates,to wit: Cltya estimates of me quantities of work to be done No Bid will be accepted Tom a Contractor who has not been licensed in accordance with -- - - the provisions of Chapter 9 of Division 3 of the June 2nd Business and Professions Code --------------------------------------------------------------- Specifications may be obtained from the Recure- ment Manager's Office located at 3200 East Tell- cat:Canyyon Way Palm 5pi[ngs, California oi'by calling (760),322-8373 Specifications will be -----------------------------------------__-----------_-----._ mailed at no chargge The City of Palm Bpnngs reserves the right to re- ject any or all Bids and the right to waive minor irregularities or informalities in any proof of inear- All in the year 2001 once, bonds or in the Bid Itself. A conditional, qualified or mcomplete Bid, regarding substantive of material aspects of performance, shall be i I certify(or declare)under penalty of perjury that the deemed non-res .nave. The successful udder shall meet all insurance ie foregoing is true and correct. gnirements of the City, including but not limited to the provisions of personal and property liability, 4th including vehicle coverage and Worker's Com- Dated at Palm Springs,California this day pensation, In limits acceptable to file City. All re- "' Y re- quired insurance. except Worker's Compencatrom June shall name the City of Palm Springs as an add[- ' tional insured. Of---------------------------------------2001 Secur[ues may be substituted for retained funds, if applicable, per Publre Contract Cade Section 22300. The successful Offeror shall possess a Class D- Contra ctor's license at the time the Contract 1 awarded ----------'------ — If the Contractor fails to comply With the above ' Ma Si ture provisions, he/she shall not receive damages for g I the loss of the Contract I The receiving time in the Procurement Office will be the governing time for acceptability of Bids. telegraphic and telephonic Bids will not be ac- cepted. It is the responsibility of the Bidder to see that any Bid sent through the mall shall have suf- ficient time to be received by the Procurement Office prior to the Bid Opening Time. Late Bids will be returned to the Bidder unopened. IsIHAROLD E GOOD, CPPO Procurement Manager Dated. May 30, 20g1 h liii �1a MINUTE ORDER NO. 6878 AWARDING IFB 02-01 FOR PALM TREE TRIMMING AT VARIOUS LOCATIONS IN THE CITY OF PALM SPRINGS TO DESERT VIEW TREE SERVICE, ON A UNIT PRICE BASIS OF $16.50 PER TREE FOR REMOVAL OF SEED PODS AND $16.50 PER TREE FOR REMOVAL OF SEED PODS AND FRONDS, FOR A PROJECTED TOTAL COST OF $49,516.50. ------------------ I HEREBY CERTIFY that this Minute Order, awarding IFB 02-01 for palm tree trimming at various locations in the City of Palm Springs to Desert View Tree Service, on a unit price basis of $16.50 per tree for removal of seed pods and $16.50 per tree for removal of seed pods and fronds, for a projected total cost of $49,516.50, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 5th day of July, 2001. PATRICIA A. SANDERS City Clerk