HomeMy WebLinkAbout7/5/2001 - STAFF REPORTS (5) DATE: July 5, 2001
TO: City Council
FROM: Interim Director of Aviation
AIRPORT FIRE STATION EXPANSION - TESTING AND SPECIAL INSPECTION
SERVICES
RECOMMENDATION:
It is recommended that the City Council approve an agreement with Ninyo&Moore for
testing and special inspection services related to the expansion of the Airport Fire
Station (City Project #2000-32), with a funding allocation not to exceed $20,000.
SUMMARY:
The expansion of the Airport Fire Station #2 has a Building Code requirement for
Testing and Special Inspection for materials utilized on the project. A Standard City
Agreement with attached exhibits define the terms of this professional service.
BACKGROUND:
In cooperation with the Department of Procurement & Contracts, a Request For
Proposal (RFP 07-01) was circulated and received from three (3) firms. All three (3)
of the proposals were scored by an in house committee. All three of the reviewers
concurred that the best proposal was from Ninyo & Moore.
The hourly rates for the different types of required inspections varied from $55 to $75
per hour, with a four(4) hour minimum. Ninyo & Moore proposed an hourly rate of$68
per hourwith a four(4) hour minimum, which included all administrative and overhead
costs. The firm proposing $55 pertest had an additional charge for administration and
overhead. Taking into account all the conditions of the RFP, including cost, Ninyo &
Moore was rated as the most qualified. Ninyo & Moore was competitively selected in
1998 to perform these same type of inspections for Phase IIA of the terminal
expansion. They have also completed numerous other assignments throughout
Southern California and have excellent references.
In an effort to reduce the overall cost of this work, Ninyo & Moore has requested the
requirement for the Performance Bond be waived. Ninyo &Moore was not required to
provide the Performance Bond during their Phase IIA work, and staff encountered no
difficulties with them completing the necessary testing and inspections.
AIRPORT FIRE STATION EXPANSION - TESTING AND SPECIAL INSPECTION
SERVICES
July 5, 2001
Page Number 2
Staff has estimated the total cost of testing should not exceed $20,000 The attached
Minute Order would approve a standard City agreement, with the applicable exhibits,
in an amount notto exceed$20,000. The Federal Aviation Administration(FAA)Airport
Improvement Program (AIP) grant will cover 90% of the costs. Funds are available in
account 415-60-6600-56045, AIP 32 ARFF Vehicle/Building.
ANj 3MOOT, A.E. HAROLD E GOOD, CPPO
Interim Director of Aviation Director of Procurement & Contracts
G
APPROVED:-,
City Manager
Attachment: Minute Order
Agreement Exhibits
REVIEWED BY DEPT.OF FINANCE
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9.5 Corporate Authority, The persons executing this Agreement on behalf of the
parties hereto warrant that(i)such party is duly organized and existing, (ii)they are duly authorized
to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party Is formally bound to the provisions of this Agreement, and (iv) the entering into this
Agreement does not violate any provision of any other Agreement to which said party is bound.
IN WITNESS WWRREOF, the parties have executed and entered into this Agreement as of
the date first written above.
CITY OF PALM SPRINGS,
a municipal corporation
By:
City Manager
(Check one: _Individual _Partnership
Corporation)
AT MST: TOTOO CQNTRAC �:
6y:
Signature
City Clerk Avram Ninvo, president
Print Naamee&& Title
APPROVED AS TO FORM: ' 4,gnature �
Margot Graves Assistant Secretary
City AttorneyPrint Name & Title
(NOTARIZED) Nino and Moore
Mailing Address
5710 Ruffin EQud • ,�
San Diego, CA 92123
(END OF SIGNATURES)
(Corporations require two signatures: One from arch of the
following:A chairman of Board,Prcmdont.any Vice Prtsident'
AND B. Secretary, Assistant Secretary, Treasurer,Assistanr
Treasurer,or Chief Financial Officer),
(NOTARIZED)
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EXHIBIT "A"
SCOPE OF SERVICES
The Contractor shall provide the full range of Testing and Special Inspection Services for the Palm
Springs International Airport Fire Station #2 Expansion (City Project#200-32). Said Testing and
Special Inspection Services shall be as specified in "Section 01410 Testing Laboratory Services"
of the project specifications, a copy of which is attached.
Contractor shall provide properly licensed testing and inspection personnel to carry out all required
work. Work may begin as early at 7:00 am and extend to 9:00 pm (see Exhibit "C" for overtime
provisions). Some after hours and weekend work may be required to ensure timely completion of
the work. Contractor shall attend construction site meetings as requested by the Contract Officer.
Contractor shall check into and out of the construction site for each visit with the Contract Officer,
who shall make a record of the visit, and the purpose and the result of the visit. All work shall be
coordinated through the Contractor Officer.
Contractor shall submit itemized billing for all testing and inspection work to the City. Itemized
billing shall include the date, time, length and result of the testing.
Contractor shall provide up to six (6) copies of all test reports to the City and its various
representatives as may be directed by the Contract Officer.
Contractor shall provide all necessary equipment and materials to carry out all required tests.
Contractor shall ensure that licenses for all inspection personnel are on file and approved by the
Palm Springs Building Department prior to carrying out inspection or testing activities.
Contractor shall ensure compliance with all job site safety standards as established by the City.
Contractor shall immediately notify City of any test failures and shall not just note same on a test
report and process as a normal report.
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
FS2/276/099999-3000/2160684.26114196 13 N.\WordPerfacitAgreements\Ninyo_Moore FS#2 Inspection woo
a 4 9
EXHIBIT "B"
SPECIAL REQUIREMENTS
Section 5.2 - Delete a portion of paragraph "Indemnification," beginning on line 9 as follows:
"Whether or not there is concurrent passive or active negligence on the part of the
City, its officers, agents or employees."
Section 5.3 - The Performance Bond is not required by this agreement.
EXHIBIT"A"
TO CONTRACT SERVICES AGREEMENT
F821276/099999-30001216068426/14196 14 N9WordPerfeclWgreementsWmyo_Moore FS#2 Inspection wed
EXHIBIT "C"
SCHEDULE OF COMPENSATION
Contractor shall be compensated monthly based upon the specific inspection and testing work
completed on the Palm Springs International Airport Fire Station #2 Expansion Project based on
the following rates. NOTE: There will be no travel time charges and a 4 hour minimum/visit shall
apply.
1. Hourly rate for field testing and inspection. NOTE: This rate shall include project
administration, overhead, and reports.
$As noted below/hr
2. Minimum inspection time charges —4—hr. visit
Rate per lab test (rates to include project administration, overhead, and reports:
3. Sitework
a. Grading Observation and Testing $_68_/test
b. Trench Backfill Compaction Testing $_68_/test
c. Subgrade Testing $_68_/test
d. Maximum Density and Optimum Moisture $ 145_/test
4. Concrete
a. Foundation Excavation Inspection $_98 /test
b. Mix Design Review and Approval $_55_/test
c. Reinforcement Inspections $_55_/test
d. Concrete Placement Inspections $_55_/test
e. Batch Plant Inspection $_68_/test
f. Concrete Compressive Strength Test $_17_/test
g. Steel Reinforcement Testing $_84_/test
5. Masonry
1. Masonry Construction Inspection $_55_/test
2. Grout Compressive Strength Test $_17_/test
3. Mortar Compressive Strength Test $_17_/test
4. Masonry Prism Compressive Strength Test $_90_/test
6. Metals
1. Shop Welding Inspection $_55_/test
2. Field Welding and High Strength Bolting Inspection $_55_/test
3. High Strength Bolt Conformance Testing $_100_/test
EXHIBIT"C"
TO CONTRACT SERVICES AGREEMENT
FS2/276/099999-3000/2160664,26114/26 15 N\WordPerteClWgreemenls\N,nyo_Moore FS#2 Inspection woo
a09
EXHIBIT "D"
SCHEDULE OF PERFORMANCE
The contract shall meet the following schedule: (all days are calendar and approvals referenced
are from the Contract Officer)
1. The project is anticipated to begin by July 25, 2001 and be completed by March of 2002.
2. Contractor shall provide the necessary testing & inspection personnel so that requests for
service made by 2:00 pm PST for service one day, shall be fulfilled the following morning.
3. Contractor shall provide test reports within one(1)week of the completion of the test if the test
results are in the passing range. Failures shall be immediately reported to the Contractor
Officer via phone or FAX.
4. Testing and inspection personnel availability shall not be the cause of construction project
delays.
EXHIBIT"D"
TO CONTRACT SERVICES AGREEMENT
FS2/276/099999-3000/2160684 2 6/14196 16 N,\WordPerfectlAgresments\Ninyo_Macre FS#2 Inspection wpd
A 4 1
MINUTE ORDER NO. 6873
APPROVING AN AGREEMENT WITH NINYO &
MOORE FOR TESTING AND SPECIAL INSPECTION
SERVICES RELATED TO THE EXPANSION OF THE
AIRPORT FIRE STATION (CITY PROJECT#2000-32),
WITH A FUNDING ALLOCATION NOT TO EXCEED
$20,000.
------------------
I HEREBY CERTIFY that this Minute Order, approving an agreement with Ninyo &
Moore for testing and special inspection services related to the expansion of the
Airport Fire Station (City Project #2000-32), with a funding allocation not to exceed
$20,000, was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 5th day of July, 2001.
PATRICIA A. SANDERS
City Clerk