HomeMy WebLinkAbout6/20/2001 - STAFF REPORTS (13) 9
DATE: June 20, 2001
TO: City Council
FROM: City Engineer
GENE AUTRY TRAIL BIKEWAY
RECOMMENDATION:
That the City Council find the low bid non-responsive and award a contract to 4-
Con Engineering, Inc., in the amount of $230,603.75 for the construction of the
Gene Autry Trail Bikeway, City Project No. 99-14.
SUMMARY:
Award of this contract to 4-Con Engineering, Inc. will provide for the construction
of an 8' combination sidewalk and bikeway on the west side of Gene Autry Trail,
from Calle San Raphael to Vista Chino. The project is federally funded with an
11.47% local match.
BACKGROUND:
In June 1999, the City submitted an application to the Riverside County
Transportation Commission for a Federal Surface Transportation Plan (STP)
grant to install sidewalks and bikeways on Gene Autry Trail between Calle San
Raphael and Vista Chino (2.5 miles). Caltrans authorized the engineering phase
of this project in August of 2000, and a Caltrans permit for the work was issued in
December, 2000. On April 26, 2001, Caltrans authorized the City to advertise,
and award this project. On June 6, 2001, City Council approved Program
Supplement Agreement No. 007-MI which authorized the Federal reimbursement
for this project.
The plans were prepared by the Engineering staff, and the project was advertised
for bids on April 28 and May 5, 2001. At 2:00 p.m. on May 29, 2001, the
Procurement Division received bids from the following contractors:
1. James E. Simon Co., Indio $199,710.00
2. 4-Con Engineering, Inc., Fontana $230,603.75
3. Contreras Constr. Co., Indio $249,207.50
4. JDC, Inc., Rancho Cucamonga $264,597.50
5. DenBoer Engineering & Constr., Inc., Palm Springs $341,360.00
6. Commercial Diversified, Inc., Twenty-Nine Palms $875,628.95
Engineer's estimate was $279.475
As a federally funded project, this contract is subject to Part 26 Title 49 CFR
regarding participation by Disadvantaged Business Enterprises (DBE). The DBE
Participation goal for this contract is 11%. In order to be considered a
responsible and responsive bidder, this goal must be met, or good faith efforts as
defined by the Federal Highway Administration and Caltrans and specified in the
contract documents, must be documented. The low bidder, James E. Simon Co.
has proposed no DBE participation and has clearly failed to demonstrate good
faith efforts as outlined above. Staff, therefore, recommends that this bid be
Gene Autry Tr. Bikeway, C.P. #99-14
June 20, 2001
Page 2
found as non-responsive and award be made to the next lowest, responsive,
responsible bidder, 4-Con Engineering, Inc.
4-Con Engineering, Inc., is from Fontana, CA, and the principals of the firm are
Richard J. Garabedian, President; Dielo J. DeAndrade, Vice-President; Cruz R.
Borrero, Secretary; and Fred E. Ecker, Treasurer.
Sufficient funds are available in Local Measure A account no. 134-4498-50184
(Gene Autry Sidewalk/Bikeway), and reimbursable Capital account no. 261-4491-
50184 (Gene Autry Sidewalk/Bikeway). This project is 88.53% federally
reimbursable.
DAVID J. BARAKIAN
City Engineer
APPR V �
Executive Director
REVIEWED BY DEPT OF FINANCE
ATTACHMENT:
1. Minute Order P!"�
Ct"
PROOF OF PUBLICATION This is apace for County Clerks Piling Stamp
(2015.5.C.C.P)
STATE OF CALIFORNIA `
- - - - County of Riverside - -
-------------------------------
I am a citizen of the United States and a resident of Proof of Publication of
the County aforesaid;I am over the age of eighteen -------------------------------------________-
years,and not a party to or interested in the No 8676
Y OF
above-entitled matter.I am the principal clerk of a PALM TSPRINGS
printer of the,DESERT SUN PUBLISI{ING MINUTE ORDER
COMPANY a newspaper of general circulation, FINDING THE LOW BID
printed and published in the city of Palm Springs, NON-RESPONSIVE
AND AWARDING A
County of Riverside,and which newspaper has been CONTRACT TO h-CON
adjudged a newspaper of general circulation b the ENGINEERING INC. IN
J gg Y THE AMOUNT OF
Superior Court of the County of Riverside,State of S23gs03.76, FOR THE
OO
1 tY CO N STR U GTION OF
California under the date of March 24, 1988.Case GENE AUTRY TRAIL
Number 191236;that the notice,of which the BECTWNO. 99-14. RRo
annexed is a printed copy(set in type not smaller I HEREBY CERTIFY
than non 2riel,has been published in each regular that this Minute order
P' P g finding the low bid non-
and entire issue of said newspaper and not in an Ing a sWe and a4-Cd-
Y mg a contract to 4-Oon
supplement thereof on the following dates,to wit: I hFngmeermg Inn., in me
amount oP 5230,603.75
for
the construction of
te Gene Au h Trend
y
June 27t1f -'—"' Bikeway, City Project—
_______-_"______-""_______"___--------____-----., No. 99-14, was adopt,-
-""""""--'"" ed b'y the City Council
of the CIty of Palm
Springs, Caifornia, In a
---------------------------------------—-------------------_--- meeting thereof held on
the 20th day of June
2001,
All in the year 2001 PA fRICIA A. SANDERS
Qtyy Clerk
PUBi lunc 27, 2001
1 certify(or declare)under penalty of perju y that the - - -
foregoing is true and correct.
3rd
Dated at Palm Springs,California this--------------day
July
of------- 2001
of �
-----------------------------------------------------------------
Signature
OF PALM Sp
City of Palm Springs
Office of the City Clerk
RPORpt EO 3200 Tahqurtz Canyon Way • Palm Springs,California 92262
Cq(I FO RN�P TEL (760)323-8204 •TDD:(760)864-9527
July 16, 2001
4-Con Engineering,Inc.
14771 Washington Dr.
Fontana, CA 92334
GENE AUTRY TRAIL BIKEWAY, CP99-14,A4371:
Enclosed is your Bid Bond issued from Great American Insurance Company, in the
amount of ten percent (10%) of total amount of bid. Your copy of the executed
contract is also included.
If you have any questions,please call me at(760) 323-8206.
Sincerely,
>eiaA. anders
City Clerk
Enclosures
cc: Engineering w/agreement
Finance w/agreement
Procurement
File
Post Office Box 2743 0 Palm Springs, California 92263-2743
PUBLIC WORKS CONTRACTS
BID RESULT CHECK LIST FOR CITY CLERK OFFICE:
AGR# !'3 AMOUNT 3
City Project No: ��— % �//// MO# U 3(Od DATEm -0
Dates Published: �f �g �r / yI DIV IND APP NOTICE Y Jnj N ❑
Bid Date & Time:
PROJECT: /
d*SUCCESSFU 1. /min/[cPi� C ,`� l� I 6. �� P/lP cQ OLl P/y r �2L-� r
/T7 ' �ii N 7.
���
3 ( �a �6�� C� . 8.
4. t/ 9.
INCOMPLETE (31DS:
(Non-responslvel
WHY
CONTRACTOR BACKGROU D CHECK:
r N/ .:..,..:.,...:::::.........:,:.:...,..:..,. :.... ....:.?I..
�I{ I'fd?p3'BYttilzSl+YtN�f{ .. ,_;_ it� Required? Y ❑ N ❑ (ATTACH IF REQUIRED)
Affidavit of Non-Collusion Signed & Notarized? Y N ❑
Information required of bidder page completed? N
Type & Amount of Insurance Required: �� C�
NTGCN AMOUNTS ARE SPECFlEDI '/ ��w/rr
Contractors License No. I(j %�/.�Y�5,,_A ' 7 Type(s)
No. of days to complete work Opt/ _ Orkin Calenchar
Estimated Start Date: A/�/ Estimated Completion Date:
No. of days in which t�xecute contract after Notice of q r
Award (date City Clerk transmits contracts for execution): /_�—
Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?)
Any Addenda? Y ❑ N No. Addenda Signed by Contractor? Y [IN ❑
BONDS:
PERFORMANCE BOND /�� % PAYMENT BOND //�O % CORRE TION REPAIR BOND %
BID BONDS: BL , NK BID SPECS.
Successful Bidder:
CASHIERS CHECK? Y ❑ N DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets of bid
specifications for contract execution
Unsuccessful Bidders:
CASHIER'S CHECKS? Y ❑ N DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑
Which Contractor(s):
Provided Previously
DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y ❑ N ❑
Labor Code 1777.5 Y ❑ N ❑
Labor Code 1776 Y ❑ N ❑
California Standard Specifications 195P9 EDITION
r/ Standard Specifications for Public Works Construction EDITION
DATE: P�b 6/ BY
r DEPT
: o_l.l ss
License Detail Pagel of 2
rM-IrfIRNI,1 rONTRACTOR.3 13TATK,UCFNBT P17ARD
License Detail
f
Contractor License # 748284
07
xrv..,mF.nrmvmmwmmt'D
D IS LAINI DR
A license status cheek provides information taken from the CSLB license data base.Before jelying on this vdormation,you should be aware of the
following limitations:
• CSLB is prohibited by law Form disclosing complaints until they are referred for legal action.
• Per B&P 7071.17,only construction related civil judgments known to the CSLB aie disclosed.
• Arbihalions are not listed unless the contractor fails to comply with the terms of the mbihation.
• Due to workload,there maybe relevant information that has not yet been enuezed onto the Beaid's license data base
Extract Date: June 08, 2001
* * BUSINESS INFORMATION
4 - CON ENGINEERING INC
P 0 BOX 2217
FONTANA, CA 92334-2217
Business Phone Number: (909) 427-1177
Entity: Corporation
Issue Date: 04/20/1998 Expire Date: 04/30/2002
* * * LICENSE STATUS
This license is current and active. All information below should be reviewed.
* * * CLASSIFICATIONS
A GENERAL ENGINEERING CONTRACTOR
* * * CONTRACTOR BONDING INFORMATION
This license has bond number 6830738 in the amount of S7,500 with the bonding company
UNITED PACIFIC INSURANCE COMPANY .
Effective Date: 12/10/1997
* * * WORKERS COMPENSATION INFORMATION
This license has workers compensation insurance with the STATE COMPENSATION
INSURANCE FUND. Policy Number: 046-0008019 Effective Date, 01/01/1999 Expire Date:
01/01/2002
Personnel listed on this license (current or disassociated) are listed on other licenses.
Personnel List Other Licenses
License Number Request Contractor Name Request Personnel Name Request
http://www2.cslb.ca,gov/iXpress/CSLB_Library/CSLB+Boole/License+Detail.DML 6/8/01
CITY OF PALM SPRINGS �a
NOTICE INVITING BIDS �� ;"
For the construction of:
Gene Autry Trail Bikeway - City Project No. 99-14
N-1 . NOTICE IS HEREBY GIVEN that sealed bids for the Gene Autry
Trail Bikeway will be received at the office of the Procurement
Manager of the City of Palm Springs, California, until 2 : 00 P.M.
on May 29, 2001, at which time they will be opened and read aloud.
N-2 DESCRIPTION OF THE WORK: The work comprises the
construction of a variable width Portland cement concrete bikeway,
access ramps, barrier curb, curb and gutter, and various
appurtenant work along the west side of Gene Autry Trail from
Mesquite Avenue to Vista Chino Road.
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids to reject
any or all bids, to waive any informality (non-responsiveness) in
a bid, or to make award to the lowest responsive, responsible
bidder and reject all other bids, as it may best serve the
interest of the City.
(b) As a condition of award, the successful bidder will be
required to submit payment and performance bonds and insurance.
N-4 BID SECURITY: each bid shall be accompanied by a certified
or cashier' s check or Bid Bond in the amount of 10 percent of the
total bid price, payable to the City of Palm Springs .
N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total
Bid Price for a period of 60 calendar days from the date of bid
opening.
N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall
possess a valid Class A or C-8 Contractor license at the time of
award.
N-7 CALIFORNIA WAGE RATE REQUIREMENTS : The Contractor shall
pay the general prevailing rate of per diem wages as determined by
the Director of the Department of Industrial Relations of the
State of California for the locality where the work is to be
performed. A copy of said wage rates is on file at the office of
the City Engineer. The Contractor and any subcontractors shall
pay not less than said specified rates and shall post a copy of
said wage rates at the project site .
N-8 FEDERAL WAGE RATES : The general prevailing rate of wages
by the Secretary of Labor are included in the Contract. If there
is any difference between the State or Federal wages rates, the
Contractor must pay the higher of the 2 rates .
GENE AUTRY TRAIL BIKEWAY
CITY PROJECT NO.99-14
3/2/01 NOTICE INVITING BIDS
PAGE 1
N-9 RETAIVAGE FROM PAYMENTS: The Contractor may elect to
receive 100 percent of payments due under the Contract Documents
from time to time, without retention of any portion of the payment
by the City, by depositing securities of equivalent value with the
City in accordance with the provisions of Section 22300 of the
Public Contract Code.
N-10 FEDERAL NON-DISCRIMINATION PROVISION: Bidders shall comply
with the President ' s Executive Order No. 11246.
N-11 FEDERAL INTEREST EXCLUSION: Any contract or contracts awarded
under this Notice Inviting Bids are expected to be funded in part
by a grant from the United States Government . Neither the United
States nor any of its departments, agencies, or employees is or
will be a party to this Notice Inviting Bids or any resulting
Agreement. This procurement will be subject to regulations
contained in 40 CFR Part 33 and 35 .
N-12 OBTAINING OR INSPECTING CONTRACT DOCUMENTS :
(a) Contract Documents may be inspected without charge at the
office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm
Springs, CA 92262 .
(b) Complete sets of said Contract Documents may be purchased
at $50 . 00 per set and are obtainable from the office of the City
Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 .
No refund will be made of any charges for sets of Contract
Documents .
(c) An additional fee of $25 . 00 will be charged for sets of
documents sent by mail .
N-13 ADDRESS AND MARKING OF BIDS : The envelope enclosing the Bid
shall be sealed and addressed to the City of Palm Springs, and
shall be delivered or mailed to the Procurement Manager at 3200
East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope
shall be plainly marked in the upper left hand corner with the
name and address of the Bidder and shall bear the words "Bid
For. . " followed by the title of the Project and the date and hour
of opening Bids . The certified or cashier' s check or Bid Bond
shall be enclosed in the same envelope with the Bid.
BY ORDER OF THECITY OF PALM SPRINGS
Date Arc S� ZOO ( By
David J. Barakian, PE
City Engineer
City of Palm Springs
GENE AUTRY TRAIL BIKEWAY
CITY PROJECT NO.99-14
3/2/01 NOTICE INVITING BIDS
PAGE 2
VENDORS& AMOUNTS BID VENDORS & AMOUNTS BID
BID ABSTRACT Ylvi,
`�
D C'P[p 6147 DUE '771-25 �i/
! /' �� DATE:M!{.y��j�O� ,!q/ e/D
DDING TO:6e6eIANTITYCOMMODITY ITEM �°4°C )
Lim P SctMo?�f9,�0787s '�ZS (9�7 7/0` ��?b ,9a3�1,3Go �a3 —
C3� cq- C� U
K/�i 7. cSGesj 13y
STATE OF CALIFORNIA—DEPARTMENT OF INDUSTRIAL RELATIONS
DIVISION OF APPRENTICESHIP STANDARDS
TO: California Department of Industrial Relations
Division of Apprenticeship Standards
P. O. Box 603
San Francisco, California 94101
EXTRACT OF
FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD
832480000
CITY OF PALM SPRINGS
OFFICE OF CITY CLERK
POST OFFICE BOX 2743
PALM SPRINGS, CA 92263-:2743
A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO:
2. Name of General Contractor 3. Contractor's License Number
4-Con Engineering, Inc. 1 748284
4. Mall Address(Street Number or P.O.Box) S. City
Fontana, CA
14771 Washington Dr. 6. zip Code 7. Telephone Number
92334 ( 909 ) 427-1177
8. Address or Location o/Public Works Site(Include city and/or county)
Gene Autry Trail Bikeway
9. Contract or Project Number 10. Dollar Amount of Contract Award
CP99-14 $ 230,603.75
11. Starting Date (Estimated or Actual) 12. Completion Date(Estimated or Actual) 13. Number of Working Days
MONTH DAY YEAR (Use Numor.5 MONTH DAY Y{AR (Use NUMB Re)
07 / 30 / 01 08 /30 / 01 20 working days
14. Type of Construction (Highway,school,hospital,etc.) 15.
Bikeway ion
of Work
® NEW CONSTRUCTION a ALTERATIONS
rnn
16. Classification or Type of Workman (Carpenter,plumber,etc.)
Relocation of traffic signals, concrete work, etc/
17.
Is language included in the Contract Award to effectuate the provisions of Section 1777.5,
NO
as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES E—
Is language included in the Contract Award to effectuate the provisions of Section 1776,
as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES E] NO
18. Signal ( 19. Title 20. Date
�) I Assistant City Clerk 6-79-01
((��
21. Printed or Typed Name 22. Telephone Number
Barbara J. White ( 760 ) 323-8206
Duplication of this form is permissible.
- . . ..... ..... EXTRACT OF PIIBLIC WORKS CONTRACT AWARC
MINUTE ORDER NO. 6868
FINDING THE LOW BID NON-RESPONSIVE AND
AWARDING A CONTRACT TO 4-CON ENGI-
NEERING, INC., IN THE AOUNT OF $230,603.75,
FOR THE CONSTRUCTION OF THE GENE AUTRY
TRAIL BIKEWAY, CITY PROJECT NO. 99-14.
------------------
I HEREBY CERTIFY that this Minute Order, finding the low bid non-responsive and
awarding a contract to 4-Con Engineering, Inc., in the amount of $230,603.75 for the
construction of the Gene Autry Trail Bikeway, City Project No. 99-14, was adopted by
the City Council of the City of Palm Springs, California, in a meeting thereof held on
the 20th day of June, 2001.
PATRICIA A. SANDERS
City Clerk