HomeMy WebLinkAbout6/20/2001 - STAFF REPORTS (10) DATE: June 20, 2001
TO: City Council
FROM: Building Official via Director of Planning & Building
BUILDING PERMITAND PARCEL DATA COMPUTER SYSTEMS—PURCHASE OF WINDOWS
NT VERSIONS OF EXISTING SOFTWARE
RECOMMENDATION:
It is recommended that the City Council approve the attached Minute Order authorizing the
purchase of the Windows NT version of the existing DOS based building permit and parcel data
system software.
BACKGROUND:
In 1993,the City purchased the existing computerized building permit and parcel data systems from
Cordes Data Systems (CDS) based in Hemet, California. Both programs are DOS based and have
functioned reliably over the past eight years.
The building permit system is used by the City Building Division to issue building permits. The
system generates building permits from plain paper (see sample permit attached), calculates
pertinent fees, and generates various statistical reports. The parcel data system contains public
works, zoning, building, and physical data for the approximately 33,000 assessor's parcels in the
City. The data is utilized by the Public Works, Planning and Building, Economic Development, and
Redevelopment departments on a regular basis.
The City computer network is currently operated on the Windows NT platform. In order to be
network compatible,the Windows version of the existing software systems needs to be purchased.
In addition, customer service will be improved since the new building permit software will allow
both permit center technicians to issue permits at the same time, which is not possible at present.
Cordes Data Systems now offers the enhanced Windows based versions of the existing software
at a total cost of $20,000. This price includes conversion of the existing databases to the new
system.
Staff recommends the purchase of this software due to its proven reliability and the fact that
changing to different software would result in a substantially higher cost.
Funds are currently budgeted in the following accounts:
Capital Improvements 261-1395-54014 $14,600
Computer Software 001-4161-50030 $ 5,000
Computer Software 001-4171-50030 400
Total $20,000
Ga itt a Dougla Evans
Bu din fficiall ��� Director of Planning & Building
ames W Runge
irector of Information Technology
APPROVED
City Manager
Attachments:
1. Sample Building Permit REVIEWED$Y DEn oF FlNma
2. Minute Order
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"`" s• CITY OF PALM SPRINGS
SAMPLE PERMIT
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DATE PLAN CHECK PLAN CHECK CASE S E M P EP H
SUBMITTED NUMBER FEE 0 DD NUMBER PERMITS
Owner Address Phone Slate Up.Number
C.Mmolor Address Phone Slate Lie.Number
Architect Address Total value of work 0. 00
Sewer Agreement Y
Engineer Address School Fee
FlMure Units
Lot M Block t Traci Building Addle., Building Permit
001-32201 0. 00
Lot Size Zone Haight Occupancy A.A.No. Total Area Plan Check
00134301 0. 00
Setbacks As Front Side Side Rear Parcel Number SMIP Tax
Constructed 0. 00
Square Bullding Garages/Carpods Roofed Pali./Porch Microfilm
Footage 0 0 A0 001.34308 0. 00
Use of building SMIP Type Permit Type Consl.Type Fire Sprinkler its New Sew On Permit Issuance
t
0 001-32204 0 00
Describe work In detail: " Construction Tax
v WI-31601 0 00
P Dbl.Fee/Rmw/Misc.
,y. t Ml-32210 0 00
AT
C.mp.Permit
001-32203 0 00
.t
l y Sewer Inspection
Special Conditions. s x ` Wl32202 0 00
eA 'yk Sewer Maln
420-38704
Sewer Agreement
*7�y TaA 0. 00
+F' Sewer Connection Fee
DO NOT CONCEAL OR COVER ANY CONSTRUCTION UNTIL THE WORK IS INSPECTED 420-38703 0 00
IMPORTANT Drainage Fee
0. 00
The issuance of this permit shall not be held to be an approval of the violation of any provisions of any TUMF Fee
city or county ordinance or state law. 134-33110
0. 00
Inspections of work are subject to an approved set of plans being on the job. Changes to plans are not Misc.Flung Fee
to be made without permission of the Building and Safety Divisions. 0. 00
The owner and/or contractor is responsible for establishing all property lines.All utilities must be Public Arts Fee
15034380 0 00
underground.
Planning Fee
This permit will expire if work is not started In 120 days or if more than 180 days elapses between WI-34303 0. 00
inspections,
I certify that I am familiar with all requirements of the City of Palm Springs as they apply to this 0 . 00
permit and understand that these requirements must be completed prior to final inspection and that no
certification of occupancy will be issued until such time as these requirements are met. I certify that 0. 00
I have read this application and state that the Information is true and correct.
TOTALFEE 0. 00
OWNER/CONTRACTOR/AGENT DATE ISSUED BY
This is a Building Permit when properly filled out,signed and validated,and is not transferable. SAMPLE
PERMIT NUMBER
MINUTE ORDER NO. 6863
APPROVING THE PURCHASE OF THE WINDOWS
NT VERSIONS OF THE EXISTING DOS BASED
BUILDING PERMIT AND PARCEL DATA SOFTWARE
FROM CORDES DATA SYSTEMS OF HEMET, CA, IN
THE AMOUNT OF $20,000.
------------------
I HEREBY CERTIFY that this Minute Order, approving the purchase of the Windows
NT Versions of the existing DOS based building permit and parcel data software from
Cordes Data Systems of Hemet, CA, in the amount of $20,000, was adopted by the
City Council of the City of Palm Springs, California, in a meeting thereof held on the
20th day of June, 2001.
PATRICIA A. SANDERS
City Clerk