HomeMy WebLinkAbout6/20/2001 - STAFF REPORTS (9) 7
DATE: June 20, 2001
TO: City Council
FROM: Interim Director of Aviation
AIRPORT CARPET MAINTENANCE - AMENDMENT#1
RECOMMENDATION:
That City Council approve amendment#1 to agreement#4244 with DuPont Flooring
Systems for carpet maintenance services at the Airport for the period of July 1, 2001
through June 30, 2002.
SUMMARY:
DuPont Flooring Systems has provided regular contract carpet maintenance services
in the Airport Main Terminal&Concourse for a period of one year.The work performed
has met all Airport requirements, and the option to renew this contract for two (2)
additional one (1) year terms is available.
BACKGROUND:
In Fiscal Year 2000 - 01, funds were budgeted and approved for regular contracted
cleaning of Airport carpeting. On July 19, 2000, City Council approved a contract
services agreement with DuPont Flooring Systems for this work. This decision was
based on a lack of response to a solicitation for bids (IFB 00-44)which resulted in one
bid received for the amount of $76,943. During the IFB process, staff did spend time
corresponding with local firms, but no local firms elected to participate in the process.
Subsequently,trial testing of a low cost, proprietary DuPont program was initiated. The
results were very positive, and Council approval of the contract followed shortly
thereafter. During the year since that time, the program has proven itself very effective
in maintaining the appearance and condition of Airport carpeting.
The total cost for this program for Fiscal Year 01/02 is $31,836, and funds are
budgeted in Airport Terminal Operations account 415-6200-43200, Contractual
Services No General Fund monies will be used. There is no cost change associated
with this amendment.
The Airport Commission approved this item at its June 6, 2001 meeting.
A Minute Order is attached for City Council consideration.
ALLEN F. SMOOT, A.A.E. HAROLD E. GOOD, CPPO
Interim Director of Aviation Procurement Manager
®� �
Approved: ^-
CITY MANAGER
Attachment: (1) Minute Order REVIEWED BY DEn OF FINANCE
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AMENDMENT NO. 1
AGREEMENT NO. 4244, AIRPORT CARPET CLEANING SERVICES
THIS FIRST AMENDMENT to Agreement No 4244 for Contract Services, (herein
"Agreement") made and entered into on the day of 12001,
by and between the CITY OF PALM SPRINGS (herein "City") and DuPont Floorings
Systems (herein "Contractor"), (The term Contractor includes professionals performing in
a consulting capacity.), is hereby effective June 6, 2001, as follows:
The"Contractor"has been retained to perform carpet cleaning services forthe City of Palm
Springs, Department of Aviation (AIRPORT), which operates the Palm Springs
International Airport.
Exhibit "D" Schedule of Performance is amended as follows:
Term of Contract: The term of this agreement shall be one (1) year, commencing on
July 1 , 2001 and running through June 30, 2002. At the sole discretion of the City, this
agreement may be extended for one (1) additional 1-yr period or any portion thereof.
Both parties agree that there is to be no service price increase for the term of this
amendment.
Schedule of Services: Carpet cleaning services are to be provided in accordance with the
attached.
Schedule of work: Services shall be performed Sunday night/Monday morning through
Thursday night/Friday morning, between the hours of 10:00 P.M. and 6:30 A.M., except as
modified by the City Representative. Saturday and Sunday hours must be approved in
advanced. Due tothe on-going nature of Airport operations, the Contractorshall coordinate
all work scheduling with the City Representative in advance. Every effort shall be made by
the Contractor to perform services in terminal zones at such times as will avoid any
inconvenience to Airport customers, staff and operations. Services shall not be scheduled
on normal City employee holidays.
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DuPont Flooring Systems Amendment#1 Page 1 of 2
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Jun 03 01 02: 20a DuPont Flooring Systems 18107856369 P. 3
06/05/2001 12:58 FAX 700 318 3815 PSP INT'L ARPT 121003
Except as specifically worded herein, all terms and conditions of the Agreement shall
remain in full force and effect and performance of services under the Agreement shall be
governed by the provisions of the Agreement.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as
of the date first written above
CITY OF PALM SPRINGS,
a municipal corporation
ATTEST:
By:
City Manager
City Clerk
APPROVED AS TO FORM:
(Check one: _ Individual _ Partnership
Corporation)
City Attorney CONTRACTOR:
By:
(NOTARIZED) C �v Sig^ purer 9/t7n/ G;
Print Name & Title
By.
(NOTARIZED) Signature
Print Name & Title
Mailing Address:
(Corporations require two signatures:One from each of the following: A. Chairman of Board, President,
any Vice President: AND B. Secretary, Assistant
Secretary, Treasurer,Assistant Treasurer, or Chief (ENE) OF SIGNATURES)
Financial Officer).
Pago 2 of 2
�� 3
MINUTE ORDER NO. 6862
APPROVING AMENDMENT #1 TO AGREEMENT NO.
4244 WITH DUPONT FLOORING SYSTEMS FOR
CARPET MAINTENANCE SERVICES AT THE
AIRPORT FOR THE PERIOD OF JULY 1, 2001
THROUGH JUNE 30, 2002.
------------------
I HEREBY CERTIFY that this Minute Order, approving Amendment #1 to Agreement
No. 4244 with Dupont Flooring Systems for carpet maintenance services at the Airport
for the period of July 1, 2001 through June 30, 2002, was adopted by the City Council
of the City of Palm Springs, California, in a meeting thereof held on the 20th day of
June, 2001.
PATRICIA A. SANDERS
City Clerk