HomeMy WebLinkAbout1/3/2007 - STAFF REPORTS - 2.G. RESOLUTION NO.
OF THE CITY COUNCIL OF TIIE CITY OF PALM
SPRINGS, CALIFORNIA ESTABLISHING AN
AIRPORT CONSTRUCTION PROJECT
ADMINISTRATOR TEMPORARY POSITION FOR THE
AIRPORT HOLD-ROOM/LANDSCAPING PROJECT
AND ITS RELATED SUB-PROJECTS AND
ESTABLISHING PROJECT ADMINSTRATION
PARAMETERS INCLUDING CHANGE ORDER
AUTHORITY.
WHEREAS the Airport has begun the addition of new regional jet passenger hold-rooms
south of the Sonny Bono Concourse; and
WHEREAS the overall project encompasses the addition of new hold-rooms as well as
related demolition projects, site and landscaping, security walls, and aircraft ramp
expansion; and
WHEREAS the completion of the project, on schedule, is a priority of the Airport to
accommodate the relocation needs of several airlines currently serving the airport; and
WHEREAS to help insure the timely completion of this complicated expansion program,
the City Council is desirous of establishing special change order authority and
establishing project administration parameters,
NOW T14EREFORE BE IT RESOLVED by the City Council of the City of Palm Springs
as follows:
SECTION 1. That the City Manager is authorized to award constriction contracts
related to the Hold-room project up to $100,000 each.
SECTION 2_ That a new classification description (part-time/temporary) is hereby ��°1—'
added to the Allocated Positions and Compensation Plan, effective December 29 2006
of Airport Construction Project Administrator (temporary) at a pay range of $75 to
$90/hour. This plan will establish a temporary position to allow hiring an individual with
special skills needed by the City in performing this work on a limited duration and for a
specified project.
SECTION 3. That the Airport Construction Project Administrator, in consultation
with the City Manager, is hereby authorized to execute all necessary construction
documents on behalf of the City and is authorized to approve cumulative change orders
up to $400,000, subject to regular reporting back to the City Council. When the amount
of$400,000 is exceeded, additional authority will be required by the City Council or all
additional change orders thereafter shall by approved by City Council.
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ADOPTED THIS 3`d day of January, 2007.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, James Thompson, City Cleric of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on January 3, 2007, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
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1):0 XP CITY COUNCIL STAFF REPORT
DATE: January 3, 2007 Consent Agenda
SUBJECT: CONSTRUCTION ADMINSTRATION PARAMETERS — AIRPORT HOLD-
ROOM PROJECT
FROM: David H. Ready, City Manager
BY: City Manager
SUMMARY
This action would establish an Airport Construction Project Administrator temporary
position and approve construction project administration parameters including special
change order authority for the Airport Hold-room project.
RECOMMENDATION:
Adopt Resolution No. , establishing an Airport Construction Project
Administrator for the Airport Hold-room/landscaping project and its related projects and
establishing project administration parameters including change order authority.
STAFF ANALYSIS:
The Airport has undertaken the addition of regional jet passenger hold-rooms south of
the existing Sonny Bono Concourse. Due to the uncertainty of grant fund availability the
project was reduced in scope. Some of the grant funding was restored and the Airport
Commission will be asked on January 3, 2007 to utilize some of its reserves to cover
project costs. With these additional funds there will be several ancillary projects added
back to the program. This additional work will be added back without extending the
move-in date for the airlines. To coordinate the various pieces of this ever increasingly
complicated project it is recommended that City Council establish an Airport
Construction Project Administrator temporary position at a pay range of $75 to
$90/hour; estimated at $67,000 through the end of the fiscal year. It is further
recommended that special approval authority up to $100,000 for small contracts related
to the overall project be given to the City Manager, this authority will allow for an
expedited contract approval process
ITEM NO.
City Council Staff Report
January 17, 2007 - Page 2
Construction Administration Parameters
To ensure expedited administration of the overall project it is recommended that the City
Council authorize the Airport Construction Project Administrator, in consultation with the
City Manager, to approve cumulative change orders up to $400,000, with regular
reports of Change Order activity submitted back to City Council.
FISCAL IMPACT: IFinance Director Review.-
The limitations on the Change Order Authority can be fully funded from existing Federal Grants
and the requested allocation of Airport Funds. The authority allowing change orders to be
approved in the field will help to minimize any delays that could occur when following the regular
approval processes. The cost of the temporary Airport Construction Project Administrator will
be funded from continuing Airport salary savings and from Airport Capital Funds.
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David H. Ready, t y n
Attachments:
Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
ESTABLISHING AN AIRPORT CONSTRUCTION
PROJECT ADMINISTRATOR, TEMPORARY
POSITION, FOR THE AIRPORT HOLD-
ROOM/LANDSCAPING PROJECT AND ITS
RELATED SUB-PROJECTS AND ESTABLISHING
PROJECT ADMINISTRATION PARAMETERS
INCLUDING CHANGE ORDER AUTHORITY.
WHEREAS the Airport has begun the addition of new regional jet passenger
hold-rooms south of the Sonny Bono Concourse; and
WHEREAS the overall project encompasses the addition of new hold-rooms as
well as related demolition projects, site and landscaping, security walls, and
aircraft ramp expansion; and
WHEREAS the completion of the project, on schedule, is a priority of the Airport
to accommodate the relocation needs of several airlines currently serving the
airport; and
WHEREAS to help insure the timely completion of this complicated expansion
program, the City Council is desirous of establishing special change order
authority and establishing project administration parameters.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Palm
Springs as follows:
SECTION 1. That the City Manager is authorized to award construction contracts
related to the Hold-room project up to $100,000 each.
SECTION 2. That a new classification description (part-time/temporary) is
hereby added to the Allocated Positions and Compensation Plan of Airport
Construction Project Administrator(temporary) at a pay range of$75 to $90/hour.
This plan will establish a temporary position to allow hiring an individual with
special skills needed by the City in performing this work on a limited duration and
for a specified project.
SECTION 3. That the Airport Construction Project Administrator, in consultation
with the City Manager, is hereby authorized to execute all necessary construction
documents on behalf of the City and is authorized to approve cumulative change
orders up to $400,000, subject to regular reporting back to the City Council and
subject further to the limitations contained in any applicable construction
agreement. When the amount of $400,000 is exceeded, additional authority will
be required by the City Council or all additional change orders thereafter shall by
approved by City Council.
ADOPTED THIS 3`d day of January, 2007.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
1, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on January 3,
2007, by the following vote.-
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California