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Home My WebLink About1/3/2007 - STAFF REPORTS - 2.F. �O pA,LM S. .y u m e CITY COUNCIL STAFF REPORT DATE: January 3, 2007 CONSENT AGENDA SUBJECT: AIRPORT COURTYARD LANDSCAPING — PLANS APPROVAL AND AUTHORIZATION TO BID FROM: David H. Ready, City Manager BY: Department of Aviation SUMMARY This action would approve the Plans and Specifications for the Airport Courtyard Landscape Project, City Project No. 06-22, and authorize bidding. RECOMMENDATION: Adopt Minute Order No- , approving the Plans and Specifications for the Airport Courtyard Landscaping Project, City Project No. 06-22, and authorizing the bidding of the project. STAFF ANALYSIS: In an effort to reduce the overall cost of the current Airport Terminal Expansion effort, the courtyard landscaping has been split out for bidding as a separate project. The landscape and irrigation project, as previously approved by the Planning Commission, has been re-packaged into a stand-alone bid document which is now ready for public bidding. The project boundaries include the courtyard entry area to the New Hold- rooms and the connector walkway from the security checkpoint to the new hold-room area. A copy of the Notice Inviting Bidders for the project is attached to this report. ITEM NO. �� City Council Staff Report January 3, 2007- Page 2 Airport Landscaping Plans Approval FISCAL IMPACT: Finance Director Review: The project costs will be funded from a portion of the Airport Retained Earnings which have been set aside for this project. Allen F. Smoot, Construction Project Administrator David H. Ready, Cit Ma r Attachments: Minute Order Notice Inviting Bids MINUTE ORDER NO- APPROVING THE PLANS AND SPECIFICATIONS FOR THE AIRPORT COURTYARD LANSCAPING PROJECT, CITY PROJECT NO. 06-22, AND AUTHORIZING TIIE IMMEDIATE BIDDING OF THE PROJECT. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Plans and Specification for the Airport Courtyard Landscaping Project, City Project No. 06-22, and authorizing the immediate bidding of the project was adopted by the City Council of the City of Palm Springs, California in a meeting thereof held on the 3`d day of January 2007. James Thompson, City Clerk CITY OF PALM SPRINGS, CALIFORNIA 3200 East Tahquitz Canyon Way Palm Springs, California PALM SPRINGS INTERNATIONAL AIRPORT COURTYARD LANDSCAPING City Project No. 06-22 NOTICE INVITING BIDS Bids for the Following Trade: AIRPORT COURTYARD LANDSCAPING N-1 NOTICE IS HEREBY GIVEN that sealed Bids will be received from Contractors forthe Airport Courtyard Landscaping. Said Bids will be accepted at the Office of the Manager of Procurement & Contracting at 3200 E. Tahquitz Canyon Way in the City of Palm Springs. The Work is to be performed in strict accordance with the contract documents and is described in Bid Package Airport Courtyard Landscaping for the Palm Springs International Airport, City Project*06-22. The resultant contract will be awarded and held by the City of Palm Springs. N-2 DATES AND TIMES OF OPENING BIDS: Bids for Airport Courtyard Landscaping,will be received in the Department of Procurement & Contracting of the City of Palm Springs, California, until 2:00 P.M., local time, 2007. Immediately after the times established as the deadline for receipt of bids, bids will be opened and read aloud. It is the responsibility of the Bidder to see that any Bid sent through the mail, by delivery service or hand-delivered shall have sufficient time to be received by the Manager in the Department of Procurement&Contracting priorto the Bid Opening Time. Late Bids will be returned to the Bidder unopened. N-3 LOCATION OF THE WORK: The Work to be constructed hereunder is located at the Palm Springs International Airport, 3400 E. Tahquitz Canyon Way in the City of Palm Springs, California. N-4 DESCRIPTION OF THE WORK: The Palm Springs International Airport is owned and operated by the City of Palm Springs. The City is in the midst of a Passenger Hold-room Project. The Hold-room project includes the establishment of a new public courtyard and connector walkway. This project is to complete the landscaping and irrigation of the new courtyard and connector walkway. N-6 COMPLETION OF THE WORK: Time is of the essence! The Work must be performed according to time line identified in the bid document. The overall project construction shall be allotted 60 calendar days. N-6 BID SCHEDULES: The work is set forth in one Bid Schedule.. N-7 AWARD OF CONTRACT: The City reserves the right after opening each trade Bid to reject any or all trade bids, to waive any informality(non-responsiveness) in bids or make award to the lowest responsive, responsible Bidder, as it may best serve the interests of the city. As a condition of award the successful Bidder will be required to submit bonds and insurance prior to execution of the Agreement by the City. Failure to meet this requirement shall constitute abandonment of the Bid by the Bidder and forfeiture of the Bid Bond. Award will then be made to the next lowest Bidder. N-8 BID SECURITY: Each Bid shall be accompanied by a certified or cashier's check or Bid Bond in the amount of at least 10 percent of the total Bid price, payable to the City of Palm Springs, as a guarantee that the Bidder, if its Bid is accepted,will promptly obtain the required Bonds and Insurance, and will prepare the required submittal documents and execute the Agreement. N-9 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 30 calendar days from the date of the Bid opening. N-10 CONTRACTOR'S LICENSE CLASSIFICATION: In accordance with the provisions of California Public Contract Code Section 3300, the City has determined that the Contractor shall possess a valid California State Contractor's License. The Bidder shall possess a valid license in the specified classification (see below) at the time that the Bid is submitted, as required under California Business and Profession Code Section 7028,15, unless exempt thereunder. Failure to possess the specified license at the time of submitting a Bid shall render the Bid as non-responsive and must be rejected. The minimum Contractor's License necessary to perform the Work is as follows.- Bid Airport Courtyard Landscaping Class N-11 PREVAILING WAGE RATES NOT APPLICABLE: Funding for this project is derived solely from local revenue sources and, as provided in Section 7.06,030 of the City's Municipal Code, the work shall not be subject to prevailing wage law. N-12 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract from time-to-time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code. The value of such securities, if deposited by the Contractor, shall be as determined by the City,whose decision on valuation of the securities shall be final. Securities eligible for investment hereunder shall be limited to those listed in Section 16430 of the Government Code, or bank or savings and loan certificates of deposit. NI-13 PRE-BID CONFERENCE AND VISIT TO WORK SITE: Bidders are strongly encouraged to attend the Pre-Bid Conference and Site Visit which will be conducted by the City to acquaint the Bidders with existing site conditions. The Pre-Bid Conference and Visit to Work Site will be conducted at 2:00 p.m., local time, Tuesday, Participants of the Pre-Bid Conferences and Visits to Work Site will meet at the Palm Springs International Airport, Upstairs Conference Room, 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 N-14 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) A full set of Contract Documents is available for inspection without charge at the Office of the Procurement & Contracting, City of Palm Springs, 3200 East Tahquitz Canyon Way, Palm Springs, California, (b) A Complete set of said Contract Documents may be purchased for $15.00 per set. If mailing is requested, an additional $25.00 fee will be required. Documents are obtainable from: OCB REPROGRAPHICS 224 North Indian Canyon Palm Springs, California 92262 Ofc: (760) 325-3717 Fax (760) 325-0817 Attn: Brian N-15 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered to: City of Palm Springs Department of Procurement & Contracting 3200 E. Tahquitz Canyon Way Palm Springs, California 92262 The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words, "Airport Courtyard Landscaping, City Project #06-22"and the date and hour of opening Bids. The name of the contractor shall be marked on the outside of the envelope. The certified or cashier's check or Bid Bond shall be enclosed in the some envelope with the Bid. N-16 PROJECT ADMINISTRATION: All communications relative to this Work shall be directed to Allen Smoot, Project Administrator, Procurement & Contracting, P.O. Box 2743, Palm Springs, CA 92262. Phone 760-778-8456. Fax- 760-323-8235. All questions relating to interpretation of the Contract Documents or products must be in writing, and responses will be in the form of addenda to the Documents. BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Craig L. Gladders, C.P.M. Senior Procurement Specialist DATE: PUBLICATION DATES: