HomeMy WebLinkAbout1/3/2007 - STAFF REPORTS - 2.E. O�QALM S..
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it, CITY COUNCIL STAFF REPORT
DATE: January 3, 2007 Consent Agenda
SUBJECT: Airport Hold-rooms Fire Alarm Installation
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
This action would authorize the City Manager to execute a contract with the current fire
alarm system maintenance contractor to expand the system to cover the New Hold-
room area.
RECOMMENDATION:
Adopt Resolution No. , establishing SimplexGrinnell LP as a "Sole Source"
provider for the fire alarm system at the airport and authorize the City Manager to enter
into a contract with SimplexGrinnell LP to expand and install the system in the new
Hold-room Project for a lump-sum amount of$69,963, all subject to Federal Aviation
Administration approval.
STAFF ANALYSIS:
The airport passenger terminal has a very complex fire alarm system installed though-
out. With the expansion of the airport, via the New Hold-room project, the existing
system must be expanded into this new area. For the new area to properly function
within the existing system the expansion must be accomplished with like alarm devises.
The Procurement Ordinance, Section 7.05.040(3) Standardization, states
"Standardization of supplies, materials and equipment of construction components is
permited and specification may be limited to a single brand."
Section 7.04,030 Special Expertise Procurement, states "...due to experience and
expertise demonstrated in prior contracts with the City a particular contractor is uniquely
qualified for a particular task." SimplexGrinnell LP is the contractor that has installed
the Fire Alarm system, expanded the system previously and has carried out all
maintenance on the system and meets the Sole Source provisions of the Procurement
Ordinance as outlined above.
ITEM NO. Ul�✓
City Council Staff Report
January 3, 2007- Page 2
Airport Fire Alarm System Expansion
This particular work was previously deleted from the Hold-room contract as a cost
cutting measure; the deduct was $85,500. SimplexGrinnell LP has provided a lump
quote for the designed system equipment and installation for$69,963.
The attached Resolution establishes the Sole Source provider and authorizes the City
Manager to enter into a contract with SimplexGrinnell LP for the fire alarm system.
FISCAL IMPACT: IFinance Director Review:
The contract amount of $69,963 will come from AIP Federal Grant 38 which still has
over $1 million available for the Hold-room Project.
A
AlleASmoot, onstruction Project Administrator
r
David H. Ready, City er
Attachments:
Resolution
RESOLUTION NO,
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
ESTABLISHING SIMPLEXGRINNELL LP AS A "SOLE
SOURCE PROVIDER" FOR THE FIRE ALARM
SYSTEM AT THE AIRPORT AND AUT14ORIZE THE
CITY MANAGER TO ENTER INTO A CONTRACT
WITH SIMPLEXGRINNELL LP TO EXPAND AND
INSTALL THE SYSTEM IN THE NEW HOLD-ROOM
PROJECT FOR A LUMP SUM AMOUNT OF $69,963,
ALL SUBJECT TO TIdE FEDERAL AVIATION
ADMINISTRATION APPROVAL.
WHEREAS, the Palm Springs International Airport passenger terminal has a very
complicated fire alarm system which was originally installed by Simplex (predecessor of
SimplexGrinnell LP) and has been expanded and maintained by the firm; and
WFIEREAS, the Palm Springs Procurement Ordinance allows for "Standardization" and
"Sole Source Provider" status for a system and an installer per Sections 7.05.040(3) and
7.04,030; and
WHEREAS, SimplexGrinnell LP meets the requirements of the Palm Springs
Procurement Ordinance as a "Sole Source Provider" as it is advantageous for
maintenance and equipment compatibility to stay with standardized system components,
and to utilize the company that is familiar with the existing system; and
THE CITY COUNCIL OF THE CITY OF PALM SPRIINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That SimplexGrinnell LP and the Fire Alarm System that they install are
hereby found to meet the provisions of Sections 7.05.040(3) and 7.04.030 of the Palm
Sprhigs Procurement Ordinance and are therefore approved as a "Sole Source Provider",-
and
SECTION 2. That the City Manager is hereby authorized to enter into a contract with
SimplexGrinnell LP to expand and install the Fire Alarm System in the new Hold-room
Project for a lunap sum amount of $69,963, subject to the Federal Aviation
Administration approval.
ADOPTED THIS 3rd day of January, 2007.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
1, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a regular
meeting of the City Council of the City of Palm Springs on January 3, 2007, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California