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Home My WebLink About6/6/2001 - STAFF REPORTS (13) DATE: June 6, 2001 TO: City Council FROM: Grants and Government Affairs Manager APPROVE CALTRANS AGREEMENT NO. 007-M1 FOR GENE AUTRY TRAIL SIDEWALK AND BIKEWAY DESIGN & CONSTRUCTION USING FEDERAL STP GRANT FUNDING RECOMMENDATION: That the City Council approve Program Supplement Agreement No. 007-M1, in the amount of$309,446 ($273,952 Federal/$35,494 Local),for the design and construction of the Gene Autry Trail Sidewalk/Bikeway Project(Mesquite Avenue to Vista Chino) using Federal STP Grant Funds, State Project No. STPL-5282 (013) and City Project No.99-14. SUMMARY: The most recent Agency-State MasterAgreement No.08-5282 for Federal Aid was executed on March 18, 1998 and Program Supplement Agreement No. 007-M1 to that Master Agreement gives authorization for federal reimbursement from Caltrans upon completion of the Gene Autry Trail Sidewalk/Bikeway Project. (Federal= 88.53%/ Local Match= 11.47%). BACKGROUND: In June, 1999 the City submitted a grant application to the Riverside County Transportation Commission (RCTC) for a federal Surface Transportation Plan (STP) Grant to install sidewalks and bikeways on Gene Autry Trail from Mesquite Avenue to Vista Chino (2.5 Miles). The preliminary engineering phase has been approved by Caltrans in December, 2000and the project is in design under direction of the City Engineer using in-house design staff. The costs for staff time is chargeable tothe grant reimbursable account set up for the project. On March 7, 2001 City Council approved Supplement Agreement No. 007-M in the amount of$12,000 ($10,623 Federal/$1,377 Local) for the Preliminary Engineering phase. Staff time for the preliminary design phase is chargeable to account no. 134-4498-50184 entitled Gene Autry Sidewalk/Bikeway. ROBERT L. MOHLER Grants and Special Projects Manager APPROVEDG�.� City Manager REVIEWED BY DEPT.OF FINANCE ATTACHMENTS: 1. Minute Order, 2. Caltrans Supplement Agreement No. 007-M1 g� STATE OF CALIFORNIA.BUSINESS,TRANSPORTATION AND HOUSING AGENCY -_ GRAY DAVIS Governor DEPARTMENT OF TRANSPORTATION LOCAL ASSISTANCE PROGRAM 1120 N STREET �)� P.O BOX 942874, MS# 1 Sacramento, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax(916)654-2409 May 2, 2001 File: 08-RIV-0-PSP STPL-5282(013) GENE AUTRY TRAIL--- Mr. Robert Mohler MESQUITE AVENUE TO VISTA CHINO ROAD Transportation A. D. & Grants Manager City of Palm Springs P. O. Box 2743 Palm Springs, CA 92263 Attn: Mr. Marcus L. Fuller Dear Mr. Mohler: Enclosed are two originals of Program Supplement Agreement No. 007-M1 to Administering Agency-State Agreement No. 08-5282 covering: Preliminary Engineering, Construction and Construction Engineering for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, FARDAD FALAKFARSA, Office Chief Southern Project Implementation Local Assistance Program Enclosure c: OLP AE Project Files (08) DLAE - Louis Flores Ffi42 PROGRAM SUPPLEMENT NO. M007 Rev. 1 Date:May 01,2001 to Location:08-RIV-0-PSP ADMINISTERING AGENCY-STATE AGREEMENT Project Number:STPL-5282(013) FOR FEDERAL-AID PROJECTS NO. 08-5282 E.A. Number:08-924535 This Program Supplement is hereby incorporated into the Agency-State Agreement for Federal Aid which was entered into between the Agency and the State on 03/18/98 and is subject to all the terms and conditions thereof.This Program Supplement is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Agency on (See copy attached). The Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT LOCATION: GENE AUTRY TRAIL---MESQUITE AVENUE TO VISTA CHINO ROAD TYPE OF WORK: Pedestrian and Bike Path LENGTH: 0 (MILES' PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X]Preliminary Engineering [ ]Right-Of-Way [X] Construction [X] Construction Engineering Estimated Cost Federal Funds Matching Funds 35A $10,623.00 LOCAL OTHER $309,446.00 Q24 $263,329.00 $35,494.00 $0.00 $0.0 CITY OF PALM SPRINGS STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Attest Date Title I hereby certify upon my pe onal know dge that budgeted funds are available for this encumbrance: Accounting Office/ Date 57./ O / $273,952.0 Chapter Statutes Item Year Program Be Category Fund Source AMOUNT 52 2000 2660-101-890 2000-20 20.30 010. C 262040 892-F 273,952.00 Program Supplement 08-5282-MO07-Rl ISTEA Page 1 of 2 SA ' 08-RIV-0-PSP 05/01/2001 STPL-5282(013) SPECIAL COVENANTS OR REMARKS 1 . All maintenance, involving the physical condition and the operation of the improvements, referred to in Article III MAINTENANCE of the aforementioned Master Agreement will be the responsibility of the ADMINISTERING AGENCY and shall be performed at regular intervals or as required for efficient operation of the completed improvements . 2 . The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current Local Assistance Procedures Manual . 3 . The ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act and OMB A-133, if it receives $300,000 or more in federal funds in a single fiscal year. The federal funds received under this project are a part of the Catalogue of Federal Domestic Assistance (CFDA) 20 .205, Highway Planning and Research. OMB A-133 superceded OMB A-128 in 1996. Reference to OMB A-128 in Master Agreement (if any) is superceded by this covenant. 4 . This Program Supplement will be revised at a later date to include other phases of work. 5 . Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after the award. Failure to do so will cause delay in processing the invoices for the construction phase. Please refer to Section 15 . 7 "Award Package" of the Local Assistance Procedures Manual. 6. The ADMINISTERING AGENCY agrees that payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Authorization/Agreement or Amendment/Modification (E-76) and accepts any increases in Local Agency Funds as shown on the Finance or Bid letter or its modification as prepared by the Office of Project Implementation, Local Assistance Program. Program Supplement 08-5282-M007-Rl ISTEA Page 2 of 2 47 7 of P� v sp SAY i 'VIz V Jlitc,lz-/V, co Fly-- PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) _ No.7989 CITY OF PALM SPRINGS NOTICE INVITING BIDS For the construction of GeneAbtrryy Trail Bikeway - ppp, Gty Protect Nc. 99-14 LIW N-1 NOTICE IS HEREBY GIVEN that sealed bids `r for the Gene Autry Trail Bikeway will be re- cowed of te Cl of Palm Sprin of gs,Procurement nt Manager 2 00 P.M.on Iol7 29,2001, at which time they will be opened an tl read aloud.. N-2 DESCRIPTION OF THE WORK: The Work compuses the construction of a variable width Portland cement concrete bikeway, access STATE OF CALIFORNIA ramps, barrier curb, curb and gutter, and various appurtenant work along County Of Riverside — - -- - _ —- --------- _ Autry TraTrailfrom Mesquite the west side of Gene Avenue to Vista Chino e serves the right after opening ids to rej e re- " anor all bids,to waive any informality(non-re e y e- sponswe- ness) in a bid, or to make award to the lowest responsive,responsible bidder and reject all other bids,as It may beat serve the interes♦!of the City. (bl As a condition of award,the successful bidder will be required to submit payment and perfor- mance bonds and insurance. N-4 BID SECURITY:Each bid shall be accompa- ni the amou t certified d10 rpercentrof the totheck al bid Bid price, aagable to the City of Palm�Sppringgs. EN' The,61 der Shan the County aforesaid; I am over the age of eighteen guarantee the fromTotal Bid Price for S perfodggo�f 60 calendar 6 CONTRACTORS Lhe ICENSEdCLPASSIFICA- years,and not a party to or interested in the TION:The Contractor shall possess a valid Class above-entitled matter.I am the principal clerk of a N it C-8CALIFORNIA1 license GE tRATEme of award E- printer of the,DESERT SUN PUBLISHING MENTS: The Contractor shall pay the general COMPANY a newspaper of general circulation, Ey th lino ate of per diem wages as determined Re the Relations th!rector of the Department of Industrial printed and published in the city of Palm Springs, Relations of the State of California for the copy of where the work a s is n le performed. A copy of County of Riverside,and which newspaper has been EngineSaid er The ge eCont actor and anysubcontractors ' adjudged a newspaper of general circulation by the shall pay not less than said specified rates and Superior Court of the County of R shall Poet a copy of said wage rates at the pro- iverside,State of TIact site. California under the date of March 24,1988.Case N-8 FEDERAL WAGE RATES: The general pre- vailing rate of wages by the Secretary of Labor Number 191236;that the notice,of Which the are included in the Contract. If there is any differ- ence between the State or Federal wages rates, annexed is a printed copy(set in the Contractor must pay the higher of the 2 rates. type not smaller N-9 RETAINAGE FROM PAYMENTS: The Con- than non pariel,has been published in each regular tractor may elect to receive 100 percent of pay- g manta due under the Contract Documents from and entire issue of said newspaper and not in an time to time, without retention of any portion of supplement thereof on the following dates,to wit: the payment by the wits the depositing colones wi equ vprovi value f S c the Cnyy In f the once with the provisions of Section 22300 of the Public Contract Code. April 28th,May Sth �! N-10 FEDERAL NON-DISCRIMINATION PROVI- SION--- - - ----- -- - -- Executive Bidders shall compply with the President's -- ------------------_----__ � Executive Order No. 11246. N-11 FEDERAL INTEREST EXCLUSION: Any contract or contracts awarded under this Nonce __ Inviting Bids are expected to be funded in part by --------------------' a grant from the United States Government. Nei- _____________________________ ther the United States nor any of its departments, agencies, or employees is or will be a party to All in the year 2001 1 this Notice Inviting Bails or any resulting Agree- ment.This procurement will be subject to regula- tions contained in 40 CFR Part 33 and 35. I certify(or declare)under penalty of perjury that the N-12 OBTAINING OR INSPECTING CONTRACT - DOCUMENTS: foregoing is true and correct. char Contract Documents ffice of may City in acted without charge h y y p elm prinrgs, CA 00 2. of said gth Eana le Ma tz Canyon f the Palm SSpringa, CA Dated at Palm Springs,California this---------____day ten able rom the d at 60.00 c Contract Documents d a 320 ay, eat ah uitz Can on Wa Pelm May y ' may be fete sets at$50.00 per set and are obis Of_____________________________________�2001 92262.No refund will be made of any charges for Sets of Contract Documents. (c)An additional fee of$25.00 will be charged or _ sets of documents sent by mail. N-13 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and —------------------ addressed to the City of Palm Springs, and Sall Signature be delivered or mailed to the Procurement Man- ager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262. The envelope shall be plamly marked In the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For..' followed by the tale of the Project and the date and hour of opening Bids. The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date March 5, 2001 By David J. an, PE City Englnaer,er, City of Palmalm Springs ' PUB: April 28,�5/5, 2007 MINUTE ORDER NO. 6857 APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 007-M1, IN THE AMOUNT OF $309,446 ($273,952 FEDERAL/$35,494 LOCAL), (88.53% FEDERAL/11.47% LOCAL) FOR THE PRELIMINARY ENGINEERING, CON- STRUCTION ENGINEERING, AND CONSTRUCTION PHASES OF THE GENE AUTRY TRAIL SIDEWALK AND BIKEWAY PROJECT (MESQUITE TO VISTA CHINO), USING FEDERAL STP GRANT FUNDS; STATE PROJECT NO. STPL-5282 (013), CITY PROJECT NO. 99-14. ------------------ I HEREBY CERTIFY that this Minute Order, approving Program Supplement Agreement No. 007-M1, in the amount of $309,446 ($273,952 Federal/$35,494 Local) (88.53% Federal/11.47% Local), for the preliminary engineering, construction engineering, and construction phases of the Gene Autry Trail Sidewalk and Bikeway Project (Mesquite to Vista Chino), using Federal STP Grant funds, State Project No. STPL-5282 (013), City Project No. 99-14, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6th day of June, 2001. PATRICIA A. SANDERS City Clerk