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HomeMy WebLinkAbout6/6/2001 - STAFF REPORTS (12) DATE: June 6, 2001 TO: City Council FROM: City Engineer CROSSLEY TRACT PHASE 4, STREET AND DRAINAGE IMPROVEMENTS RECOMMENDATION: That the City Council award a HUD Community Development Block Grant contract to E.L. Yeager Construction Co., Inc., in the amount of$225,775.00 for the installation of Phase 4 street and drainage improvements in the Crossley Tract, City Project No. 00-31. SUMMARY: Award of this contract to E.L. Yeager Construction Co., Inc., will be the fourth and final phase of the Crossley Tract improvements consisting of street improvements on 3Wh Avenue and Marguerite Street and completion of the drainage improvements on Marguerite. BACKGROUND: The 2000/01 budget included Community Development Block Grant (HUD) funding for the installation of street and drainage improvements on Marguerite Street and the south side of 34"'Avenue in the Crossley Tract, located adjacent to the Palm Springs Municipal Golf Course. The block grant program is administered by the Community Redevelopment Department. The plans were prepared by the Engineering staff, and the project was advertised for bids on April 28 and May 5, 2001. At 2:00 p.m. on May 22, 2001, the Procurement Department received bids from the following contractors: 1. E.L. Yeager Constr. Co., Inc., Riverside $225,775.00 2. Contreras Constr. Co., Indio $241,690.00 3. J.D.C., Inc. $343,200.00 Engineer's estimate was $268,285. E.L. Yeager Construction Co., Inc., the low bidder, is from Riverside, CA, and the principals of the firm are Carl K. Boyer, Chairman/CEO, President; Douglas J. Aadland, Vice-President; Jacques S. Yeager Jr., Vice Presdient and Jeffrey A. Tinsley, Secretary/Treasurer 1h Crossley Tract Ph. 4, City Project No. 00-31 June 6, 2001 Page 2 Sufficient funds are available in block grant account no. 137-4801-63503 (Street Improvements, Crossley Tract). Please note that all costs are being paid for by outside HUD block grant funds and no local general funds are required. DAVID J. BARAKIAN City Engineer APPROV City Manager —elf ATTACHMENT: 1. Minute Order REVIEWED BY DEPT.Of FINANCE 7�2 e CITY OF PALM SPRINGS NOTICE INVITING BIDS For constructing Crossley Tract Street and Drainage Improvements, Phase 4 - City Project 00-31 N-1NOTICE IS HEREBY GIVEN that sealed bids for the Crossley Tract Street and Drainage Improvements, Phase 4, will be received at the office of the Procurement Manager of the City of Palm Springs, California, until 2 : 00 P.M. on May 22, 2001, at which time they will be opened and read aloud. N-2 DESCRIPTION OF THE WORK: The Work comprises the construction of street and storm drainage improvements consisting of : removal of existing asphalt concrete and Portland cement concrete pavement; construction of Portland cement concrete curb, curb and gutter, sidewalk, driveway approaches and driveways; roadway excavation and earthwork, construction of crushed miscellaneous base and asphalt concrete paving; construction of catch basins; and all appurtenant work. N-3 AWARD OF CONTRACT: (a) The City reserves the right after opening bids to reject any or all bids, to waive any informality (non-responsiveness) in a bid, or to make award to the lowest responsive, responsible bidder and reject all other bids, as it may best serve the interest of the City. (b) As a condition of award, the successful bidder will be required to submit payment and performance bonds and insurance . N-4 BID SECURITY: each bid shall be accompanied by a certified or cashier' s check or Bid Bond in the amount of 10 percent of the total bid price, payable to the City of Palm Springs . N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid Price for a period of 60 calendar days from the date of bid opening. N-6 CONTRACTOR'S LICENSE CLASSIFICATION: The Contractor shall possess a valid Class A Contractor license at the time of submitting bids . N-7 CALIFORNIA WAGE RATE REQUIREMENTS : The Contractor shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California for the locality where the work is to be performed. A copy of said wage rates is on file at the office of the City Engineer. The Contractor and any subcontractors shall pay not less than said specified rates and shall post a copy of said wage rates at the project site. N-8 FEDERAL WAGE RATES: The general prevailing rate of wages by the Secretary of Labor are included in the Contract . If there is CROSSLEY TRACT IMPROVEMENTS-PHASE 4 CITY PROJECT NO,00-31 NOTICE INVITING BIDS 4/24/01 PAGE 1 t any difference between the State or Federal wages rates, the Contractor must pay the higher of the two rates . N-9 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100 percent of payments due under the Contract Documents from time to time, without retention of any portion of the payment by the City, by depositing securities of equivalent value with the City in accordance with the provisions of Section 22300 of the Public Contract Code . N-10 FEDERAL NON-DISCRIMINATION PROVISION: Bidders shall comply with the President ' s Executive Order No. 11246 . N-11 FEDERAL INTEREST EXCLUSION: Any contract or contracts awarded under this Notice Inviting Bids are expected to be funded in part by a grant from the United States Government . Neither the United States nor any of its departments, agencies, or employees is or will be a party to this Notice Inviting Bids or any resulting Agreement . This procurement will be subject to regulations contained in 40 CFR Part 33 and 35 . N-12 OBTAINING OR INSPECTING CONTRACT DOCUMENTS: (a) Contract Documents may be inspected without charge at the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . (b) Complete sets of said Contract Documents may be at $50 . 00 dollars per set and are obtainable from the office of the City Engineer, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . No refund will be made of any charges for sets of Contract Documents . (c) An additional fee of $25 . 00 will be charged for sets of documents sent by mail . N-13 ADDRESS AND MARKING OF BIDS: The envelope enclosing the Bid shall be sealed and addressed to the City of Palm Springs, and shall be delivered or mailed to the Procurement Manager at 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be plainly marked in the upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For. . " followed by the title of the Project and the date and hour of opening Bids . The certified or cashier' s check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date ���( 1 25 ,200 By David S. Barakian, PE City Engineer City of Palm Springs CROSSLEY TRACT IMPROVEMENTS-PHASE 4 CITY PROJECT NO.00-31 NOTICE INVITING BIDS 4/24/01 PAGE 2 G\� OAK PROOF OF PUBLICATION No.7990 (20I5.5.C.C.P) CITY OF PALM SPRINGS NOTICE INVITING BIDS i For constructing Crossley Tract Street and Drainage Improvements, Phase 4 Ci(y Protect 00-31 N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Crossley Trent Street and Drainagge Im- provements, Phase 4, will be received at the of- ice of the Procurement Manger of the City of, Palm Sprigs, California, until 2:00 P.M. on May It-f. 22,2001, at which time they will be opened and - d"1 read aloud. Il N-2 DESCRIPTION OF THE WORK:The Work comprises the construction of street and storm J drainage Improvements consisting of: removal of existingp asphalt concrete and Portland cement concrefa pavemera,construction of Portland ce- ment concrete curb, curb and gutter, sidewalk, driveway approaches and driveways;roadway ex- cavation and earlhwbrk construction of crushed miscellaneous base and asphalt concrete paving; STATE OF CALIFORNIA construction of catch basins; and all appurtenant work. _- County of Riverside N-3 AWARD OF CONTRACT: (a) The City re- sai the V oformality(non-responeve- ness In tl bid, or to make award to the lowest fesponalve,responsible bidder and relact all other bids,at it may beat serve the Interest[of the City. (b,As a condition of award.the successful bidder W II be required to submit payment and perfor- mance bonds and insurance. nie BID SECURITY:Each bid shall be accompa- inthe by a certified or cashier's check or Bid Bond in the amount of 10 percent of the total bid price, payyable the City of Palm Springs N-b BIDSS TO REMAIN OPEN: The Bidder shall I am a Citizen of the United States and a resident of guarantee the Total Bid Price for a period of 60 calendar tlaya from the date of bid openingg. the County aforesaid;I am over the age of eighteen N-6 CONTRACTOR'S LICENSE CLASSIFICA- TION:The Contractor shall possess a valid Class years,and not a party to or interested in the A Contractor license at the time of submitting bids. above-entitled matter.I am the principal clerk of a N-7 CALIFORNIA WAGE RATE REQUIRE- MENTS: The Contractor shall pay the general REQUIRE- printer of the,DESERT SUN PUBLISHING preveaing rate of per diem wages as determined COMPANY a newspaper of general circulation, by the Director of the Department of Industrial g Relations of the State of California for the locality printed and published in the city of Palm Springs, where the work is to be performed. A copy of said wage rates is on file at the office of the City County of Riverside,and which newspaper has been Engineer. The Contractor and any subcontractors shalls pay not less than said specified rates and adjudged a newspaper of general circulation by the shell post a copy of said wage rates at the pro- Superior Court of the County Of Riverside,State of N-8 FEDERAL WAGE RATES: The general pre- California under the date of March 24,1988.Case valling rate of wages by the Secretary of Labor are included in the Contract. If there is any differ- Number 191236;that the notice,of which the ence between the State or Federal wages rates, the Contractor must pay the higher of the two annexed is a printed copy(set in type not smaller rates. N-9 RETAINAGE FROM PAYMENTS: The Con- than non pariel,has been published in each regular tractor may elect to receive'l00 percent of fray- and entire issue of said newspaper and not in any ments due under the Contract Documentsomtime to time, without retention of any portion of supplement thereof on the following dates,to wit: the payment by the Cl by by depositing securities Pp g of equivalent value wrhh the City m accordance with Ma provisions of Section 22300 of the Public _ Contract Code. ..w�.+,..w-...•r. April 28t11,May gill Contract FEDERAL NON-DISCRIMINATION PROVI- SION: Bidders shall compply with the President's Executive Order No. 11241. N-11 FEDERAL INTEREST EXCLUSION: Any contract or contracts awarded under this Notice ________________________________________________________ ___ Inviting Bids are expected to be funded in part by a grant from the United States Govemment. Nei- ther the United States nor any of its departments, agencies, or employees Is or will be a party to All in the year 2001 this Notice Inviting Ids or any resulting Agree- ment This procurement will be subject to regula- tions contained in 40 CFR Part 33 and 35. N-12 OBTAINING O11JJNocPECTWA.Q=t�CT I certify(or declare)under penalty of perjury that the DOCUMENTS: foregoing is true and correct. (a)Cgo�ntract at Documents o may be Impacted without th East Tah uhz Canyon Wa P00 almngsneer, , CA 8 q y y, Springs, CA Dated at Palm Springs,California this--------------day seta of sold Contract Documents d at$80.00 par set and are ob- May teinablefrom the office of the Coy Engineer,3200 East Tahquitz Canyon Way, Pelm Springs, CA Of---------------------------------------2001 92262 No refund will be made of any charges far sets of Contract Documents. �J An additional foe of will be charged for se by m sets of documents sent by mall. N-13 ADDRESS AND MARKING OF BIDS: The be envelope enclosinGG the Bid shall be sealed and addressed to the Ca M y Palm Springs, and sail Signature be delivered or mailed to the Procurement Man- ager at 3200 East Tahquitz Canyon Way, Palm marked nthe 262 The envelope shall be plainly upper left hand corner with the name and address of the Bidder and shall bear the words "Bid For.." followed by the title of the Project and the date and hour of opening Bids The certified or cashier's check or Bid Bond shall be enclosed in the same envelope with the Bid. BY ORDER OF THE CITY OF PALM SPRINGS Date April 25,2001 By/a/Dawd J.Barakian, PE City Engineer, City of Palm Springs I OF ?ALAI SA Ila ,� City of Palm Springs "o e Office of the City Clerk RHO"nrso 3200 Tahquaz Canyon Way •Palm Springs,California 92262 q �P z/FO RN TEL (760)323-8204 •TDD:(760)864-9527 July 16, 2001 E. L. Yeager Construction Co.,Inc. 1995 Agua Mansa Rd. Riverside, CA 92509-2405 CROSSLEY TRACT STREET AND DRAINAGE IMPROVEMENTS, PHASE 4, CP00-31,A4368: Enclosed is your Bid Bond issued fi-om United States Fidelity and Guaranty Company, in the amount often percent(10%) of total amount of bid. Your copy of the executed contract is also included. If you have any questions,please call me at(760) 323-8206. Sincerely, Patricia A. Sanders City Clerk Enclosures cc: Engineering w/agreement Finance w/agreement Procurement File Post Office Box 2743 0 Palm Springs, California 92263-2743 Gar C �,. �r PROOF OF PUBLICATION This is space for County Clerk's Filing Stamp (2015.5.C.C.P) STATE OF CALIFORNIA County of Riverside -- I am a citizen of the United States and a resident of Proof of Publication of the County aforesaid;I am over the age of eighteen _-------------------------------------- - years,and not a party to or interested in the above-entitled matter.I am the principal clerk of a Ne.8455 CITY OF PALM SPRINGS printer of the,DESERT SUN PUBLISHING MINUTE ORDER NO. 6855 COMPANY a newspaper of general circulation, AWARDING A HUD COMMUNITY DEVELOP- printed and published in the city of Palm Springs, MEW BLOCK GRANT CONTRACT TO E.L. YEAGER CONSTRUCTION CO. INC. IN THE W County of Riverside,and which newspaper has been AMOUNT OF$225 OF PHASE,775.00 FOR THE STALLA- R&T AND adjudged a newspaper of general circulation by the IMPROVEMENTS IN THE CROSSLEY TIRACT, Superior Court of the Comity of Riverside,State of CITY PROJECT NO. 00-31 California under the date of March 24,1988.Case I HEREUv cEFlTIFv mat this dy Mmu order award- ing aHUD Commun Developm eent Block Grant Number 191236;that the notice,of which the , contract to E.L. Yeagger Construction Co., Inc, m the amount of $225,775 00 for the Installation of annexed is a printed copy(set in type not smaller Phase 4 street and drainage Improvements m IT Crossley Tract, it Protect No. 00-31, was than non panel,has been published in each regular adopted by the it Council of the city of Palm and elltll-e issue of said newspaper and not in an Springs, California, in a meeting thereof held on y the 6th day of June 2001. supplement thereof on the following dates,to wit: PATRICIA A SANDERS City Clern June lgth PUB. June 15, 2001 -_— -- All in the year 2001 I certify(or declare)under penalty of perjury that the foregoing is true and correct. 19th Dated at Palm Springs,California this--------------day June of------ ----- � -(---------�--------- 2001 -- Signature STATE OF CALIFORNIA— DEPARTMENT OF INDUSTRIAL RELATIONS DIVISION OF APPRENTICESHIP STANDARDS TO: California Department of Industrial Relations Division of Apprenticeship Standards P. O. Box 603 San Francisco, California 94101 EXTRACT OF FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD 832480000 CITY OF PALM SPRINGS OFFICE OF CITY CLERK POST OFFICE BOX 2743 PALM SPRINGS, CA 92263— 2743 A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO: 2. Name of General Contractor 3. Contractor's License Number ZNC . p 4. Mall Ad ress(Street Number or P. O. Box) 5 City 99� µn lcA n R1L)gRs1z)E 6. Zip Code 7, Telephone Number (qo ) s -5-,3 8. Address or Location of Public Works Site (in clu tle city anCl 9. Contract or Project Number 16, Dollar Amount of Contract Award � r� -�� $ aa; sna 11. Starting Date(Estimated or Actual) 12. Completion Date(Estimated or Ac[ al) 13. Number of Working Days m ONTH DAY YEAR (USE NUMBERS MONTH DAY YEAR (USE NUMBERS �D /l�DRK�n' olpi �5� p/ i ol i0/ i 9 � s 14. Type of Construction (Highway,school, hospital,etc.) 15. ST""E'I�T <�— ':!T) 1 6- NEW CONSTRUCTION ALTERATIONS 16. Classification or Type of Workman (Carpenter, plumber,etc.) G19 Q s 7 RoL�T r� c�—6t t vn J-D 17 Is language included in the Contract Award to effectuate the provisions of Section 1777 5, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . YES O NO . . . . . . . . . . . . . . . . Is language included in the Contract Award to effectuate the provisions of Section 1776, as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . YES NO 18. Signat r 19. Title 20. Date � D� 21. Pr led or Typed Name 22. Telephone Number U t-017Z/72F ( IUD)Z���-$�d Duplicatlon of this form is permissible. DAS 13 (RV 7/e5) EXTRACT OF PUBLIC WORKS CONTRACT AWARD loom PUBLIC WORKS CONTRACTS BID RESULT CHECK LIST FOR CITY CLERK OFFICE: �'zas�7S, AGR# ��7� AMOUNT City Project No: Mo# DATE G/ Dates Published: O DIV IND APP NOTICE Y N ❑ Bid Date & Time: a L70 PROJECT: G q *SUCCESSFUL: 1 6. 2. �4 L�H.e0 7. 3. 8. 4• 9. 5. 10. INCOMPLETE BIDS: Non-responsive) WHY: t CONTRACTOR BACKGROUND CHECK: �If irxrf'; 5tibliS%VlrOt4C>44tfif)'a:�')ty} Required? Y ❑ N (ATTACH IF REQUIRED) Affidavit of Non-Collusion Signed & Notarized? Y N ❑ Information required of bidder page completed? N ❑ Type & Amount of Insurance Required: (ATTACH AMOUWS ARE SPECFlED) Contractors License No. ��� 2 Type(s) Status tU No. of days to complete wor Working Calendar Estimated Start Date: (mated Completion Date: NO. of days it which to mite co contract after Notice of Award (date City Clerk transmits contracts for execution): Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?) Any Addenda? Y ❑ N No. Addenda Signed by Contractor? Y ❑N ❑ BONDS: PERFORMANCE BOND % PAYMENT BOND % CORRECTION REPAIR BOND % BID BONDS: BLANK BID SPECS. Successful Bidder: CASHIER'S CHECK? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra Sets of bid Unsuccessful Bidders: specifications for contract execution CASHIER'S CHECKS? Y ❑ N ❑ DEPOSITED IN T & A? Y ❑ N ❑ Attached: Y ❑ N ❑ Which Contractor(s): ❑ Provided Previously DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y O N ❑ Labor Code 1777.5 Y © N ❑ Labor Code 1776 Y J�] N ❑ California Standard Specifications EDITION Standard Specifications for Public Works Construction EDITION DATE: B DEPT. License Detail Page 1 of 2 Y,'A,&1FQR.'JIA CONTRACTOF,&STATr UrCh!6Z POARD License Detail Contractor License # 140069 DISCLAIMER A license statue check provides information taken from the CSLB license database.Before relying on this information,you should be aware of the following limitations: • CSLB is prohibited bylaw from disclosing complaints until they are referred for legal action. • Per B&P 7071.17,only construction related civil judgments known to the CSLB arc disclosed. • Arbitrations a.e not listed unless the conhaelm fails to comply with the terms of the arbitration • Due to workload,there may he relevant information Unitas not yet been entered onto the Board's license data base. Extract Date: May 23, 2001 * * * BUSINESS INFORMATION E L YEAGER CONSTRUCTION COMPANY INC P O BOX 87 RIVERSIDE, CA 92502 Business Phone Number: (909) 684-5360 Entity: Corporation Issue Date: 08/03/1953 Expire Date: 05/31/2002 * * * LICENSE STATUS This license is current and active. All information below should be reviewed. * * * CLASSIFICATIONS * A GENERAL ENGINEERING CONTRACTOR B GENERAL BUILDING CONTRACTOR * * * CERTIFICATIONS HIC HOME IMPROVEMENT CERTIFICATION * * * CONTRACTOR BONDING INFORMATION This license has bond number 4001100430397E in the amount of$7,500 with the bonding company UNITED STATES FIDELITY & GUARANTY COMPANY . Effective Date: 01/15/1997 * * * WORKERS COMPENSATION INFORMATION This license has workers compensation insurance with the AMERICAN PROTECTION INSURANCE COMPANY. Policy Number: 5BR00241701 Effective Date: 10/01/2000 Expire Date: 10/01/2001 Personnel listed on this license (current or disassociated) are listed on other licenses. http://www2.cslb.ca.gov/iXpress/CSLB Library/CSLB+Book/License+Detail.DML 5/23/01 MINUTE ORDER NO. 6856 AWARDING A HUD COMMUNITY DEVELOPMENT BLOCK GRANT CONTRACT TO E.L. YEAGER CONSTRUCTION CO., INC., IN THE AMOUNT OF $225,775, FOR THE INSTALLATION OF PHASE 4 STREET AND DRAINAGE IMPROVEMENT IN THE CROSSLEY TRACT, CITY PROJECT NO. 00-31. ------------------ I HEREBY CERTIFY that this Minute Order, awarding a HUD Community Development Block Grant contract to E.L. Yeager Construction Co., Inc. in the amount of $225,775, for the installation of Phase 4 street and drainage improvements in the Crossley Tract, City Project No. 00-31, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6th day of June, 2001. PATRICIA A. SANDERS City Clerk