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Home My WebLink About6/6/2001 - STAFF REPORTS (7) DATE: June 6, 2001 TO: City Council FROM: Interim Director of Aviation AIRPORT CARPET MAINTENANCE -AMENDMENT#1 RECOMMENDATION: That City Council approve amendment#1 to agreement#4244 with DuPont Flooring Systems for carpet maintenance services at the Airport for the period of August 1, 2001 through July 31, 2002. SUMMARY: DuPont Flooring Systems has provided regular contract carpet maintenance services in the Airport Main Terminal &Concourse fora period of one year. The work performed has met all Airport requirements, and the option to renew this contract for two (2) additional one (1) year terms is available. BACKGROUND: In Fiscal Year 2000 - 01, funds were budgeted and approved for regular contracted cleaning of Airport carpeting. On July 19, 2000, City Council approved a contract services agreement with DuPont Flooring Systems for this work. This decision was based on a lack of response to a solicitation for bids (IFB 00-44)which resulted in one bid received for the amount of$76,943. During the IFB process, staff did spend time corresponding with local firms, but no local firms elected to participate in the process Subsequently,trial testing of a lowcost, proprietary DuPont program was initiated.The results were very positive, and Council approval of the contract followed shortly thereafter. During the year since that time, the program has proven itself very effective in maintaining the appearance and condition of Airport carpeting. The total cost for this program for Fiscal Year 01/02 is $31,836, and funds are budgeted in Airport Terminal Operations account 415-6200-43200, Contractual Services. No General Fund monies will be used. There is no cost change associated with this amendment. The Airport Commission will consider this item at its June 6, 2001 meeting. A Minute Order is attached for City Council consideration. ALLEN F. S OOT, A.A.E. HAROLD E. GOOD, CPPO Interim Director of Aviation Procurement Manager Approved: CITY MANAGER Attachment: (1) Minute Order REVIEWED BY DEpT.OF FINANCE N\WordPerfect\City_Counal\Carpet_Dupont_staffrpt2001_mem.wpd I a� AMENDMENT NO. 1 AGREEMENT NO. 4244, AIRPORT CARPET CLEANING SERVICES THIS FIRST AMENDMENT to Agreement No 4244 for Contract Services, (herein "Agreement") made and entered into on the day of 2001, by and between the CITY OF PALM SPRINGS (herein "City") and DuPont Floorings Systems (herein "Contractor"), (The term Contractor includes professionals performing in a consulting capacity.), is hereby effective June 6, 2001, as follows: The"Contractor' has been retained to perform carpet cleaning services forthe City of Palm Springs, Department of Aviation (AIRPORT), which operates the Palm Springs International Airport. Exhibit "D" Schedule of Performance, is amended as follows: Term of Contract: The term of this agreement shall be one (1) year, commencing on August 1, 2001 and running through July 31, 2002. At the sole discretion of the City, this agreement may be extended for one (1) additional 1-yr period or any portion thereof. Both parties agree that there is to be no service price increase for the term of this amendment. Schedule of Services: Carpet cleaning services are to be provided in accordance with the following schedule: August 2001 7 - Maintain Red in Ticketing & Security Area 14 - Maintain Red in Baggage Claim & Spot Clean as Necessary 15 - Maintain Red in North/South Holdrooms & Red in Commuter Hold area 21 - Maintain Blue in Baggage Claim & Spot Clean as necessary 28 - Maintain '/2 of Red in New Concourse and Spot Clean as necessary 29 - Maintain '/z of Red in New Concourse & Spot Clean as necessary September 2001 4 - Maintain Red in Baggage Claim & Spot Clean as necessary 11 - Maintain Red in Ticketing & Security Checkpoint 18 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 19 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 25 - Maintain Red in North/South Holdrooms & Red in Commuter Hold area DuPont Flooring Systems Amendment#1 Page 1 of 5 a,4Z October 2001 2 - Maintain Red in Baggage Claim & Spot Clean as necessary 9 - Maintain Red in Ticketing & Security Checkpoint 16 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 17 - Maintain ''/2 of Red in New Concourse & Spot Clean as necessary 23 - Maintain Blue in Baggage Claim & Spot Clean as necessary 30 - Maintain Red in North/South Holdrooms & Red in Commuter Hold area November 2001 1 - Maintain Red in Baggage Claim & Spot Clean as necessary 2 - Maintain Red in Ticketing & Security Checkpoint 6 - Maintain Red in North/South Holdrooms & Blue in Baggage Claim Areas 13 - Maintain '/2 of Red in New Concourse & Red in Commuter Hold Areas 14 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 20 - Maintain Red in Baggage Claim & Spot Clean as necessary 27 - Maintain '/ of Red in New Concourse & Spot Clean as necessary 28 - Maintain '/2 of Red in New Concourse & Red in Commuter Hold Areas December 2001 4 - Maintain Red in Baggage Claim & '/2 of Blue in Baggage Claim 5 - Maintain Red in Ticketing & Security Checkpoint and '/2 of Blue in Baggage Claim 11 - Maintain '/2 of Red in New Concourse & '/2 of Red in North/South Holdrooms 12 - Maintain 'h of Red in New Concourse & 'h of Red in North/South Holdrooms 18 - Maintain Red in Baggage Claim & Red in Commuter Hold areas 19 - Maintain Red in Ticketing & Security Checkpoint 27 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 28 - Maintain '/2 of Red in New Concourse & Red in Commuter Hold area January 2002 2 - Maintain Red in Baggage Claim & Spot Clean as necessary 8 - Maintain Red in Ticketing & Security Checkpoint 9 - Maintain Blue in Baggage Claim & Spot Clean as necessary 15 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 16 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 22 - Maintain Red in Ticketing & Security Checkpoint 23 - Maintain Red in Baggage Claim & Spot Clean as necessary 29 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 30 - Maintain '/2 of Red in New Concourse & Red in Commuter Hold Areas DuPont Flooring Systems Amendment#9 Page 2 of 5 OU 3 February 2002 5 - Maintain Red in Baggage Claim & '/z of Blue in Baggage Claim 6 - Maintain Red in Ticketing & Security Checkpoint & '/2 of Blue in Baggage Claim 12 - Maintain ''/2 of Red in New Concourse & Red in Commuter Hold Areas 13 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 19 - Maintain Red in Baggage Claim & '/2 of Blue in Baggage Claim 20 - Maintain Red in Ticketing & Security Checkpoint and Red in North/South Holdrooms 26 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 27 - Maintain '/z of Red in New Concourse & Red in Commuter Hold Areas March 2002 5 - Maintain Red in Ticketing & Security Checkpoint 6 - Maintain Red in Baggage Claim & Spot Clean as necessary 12 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 13 - Maintain '% of Red in New Concourse & Spot Clean as necessary 19 - Maintain Red in North/South Holdrooms and Red in Commuter Hold area 20 - Maintain Blue in Baggage Claim & Spot Clean as necessary 26 - Maintain Red in Baggage Claim & Spot Clean as necessary 27 - Maintain Red in Ticketing & Security Checkpoint April 2002 2 - Maintain Red in Baggage Claim & Spot Clean as necessary 3 - Maintain Red in Ticketing & Security Checkpoint 9 - Maintain Red in North/South Holdrooms and Red in Commuter Hold area 10 - Maintain ''/z of Red in New Concourse & '/z of Blue in Baggage Claim 16 - Maintain '/ of Red in New Concourse & '/z of Blue in Baggage Claim 17 - Maintain Red in North/South Holdrooms & Red in Ticketing area 23 - Maintain '/2 of Red in New Concourse & Red in Commuter Hold Areas 24 - Maintain '% of Red in New Concourse & Spot Clean as necessary 30 - Maintain Red in Baggage Claim & Spot Clean as necessary May 2002 1 - Maintain Red in Baggage Claim & Spot Clean as necessary 7 - Maintain Red in Ticketing & Security Checkpoint 8 - Maintain Red in North/South Holdrooms & Red in Ticketing area 14 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 15 - Maintain '/z of Red in New Concourse & Spot Clean as necessary 21 - Maintain Red in Ticketing & Security Checkpoint 22 - Maintain Blue in Baggage Claim & Spot Clean as necessary DuPont Flooring Systems Amendment#1 Page 3 of 5 aAV June 2002 4 - Maintain Red in Baggage Claim & Spot Clean as necessary 11 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 18 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 19 - Maintain Red in Ticketing and Security Checkpoint July 2002 9 - Maintain Red in Baggage Claim & Spot Clean as necessary 16 - Maintain Red in Ticketing & Security Checkpoint 23 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 24 - Maintain '/2 of Red in New Concourse & Spot Clean as necessary 30 - Maintain Red in North/South Holdrooms and Red in Commuter Hold area Schedule of work: Services shall be performed Sunday night/Monday morning through Thursday night/Friday morning, between the hours of 10:00 P.M. and 6:30 A.M., except as modified by the City Representative. Saturday and Sunday hours must be approved in advanced. Due to the on-going nature of Airport operations,the Contractor shall coordinate all work scheduling with the City Representative in advance. Every effort shall be made by the Contractor to perform services in terminal zones at such times as will avoid any inconvenience to Airport customers, staff and operations. Services shall not be scheduled on normal City employee holidays. N:\WordPerfect\Agreements\Dupont_Amendment 1—June 2001.wpd DuPont Flooring Systems Amendment#1 Page 4 of 5 a4 S� Except as specifically worded herein, all terms and conditions of the Agreement shall remain in full force and effect and performance of services under the Agreement shall be governed by the provisions of the Agreement. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CITY OF PALM SPRINGS, ATTEST: a municipal corporation By: City Clerk City Manager APPROVED AS TO FORM: (Check one: _ Individual _ Partnership Corporation) City Attorney CONTRACTOR: (NOTARIZED)) By. Signature Print Name & Title (NOTARIZED By (NOT ) Signature Print Name & Title Mailing Address: (Corporations require two signatures:One from each of the following: A. Chairman of Board, President, any Vice President: AND B. Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief (END OF SIGNATURES) Financial Officer). Page 5 of 5 a'4 � MINUTE ORDER NO. APPROVING AMENDMENT #1 TO AGREEMENT #4244 WITH DUPONT FLOORING SYSTEMS FOR CARPET MAINTENANCE SERVICES AT THE AIRPORT FOR THE PERIOD OF AUGUST 1, 2001 THROUGH JULY 31, 2002. I HEREBY CERTIFY that this Minute Order, Approving Amendment #1 to Agreement #4244 with Dupont Flooring Systems for Carpet Maintenance Services at the Airport for the Period of August 1, 2001 Through July 31, 2002, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 61h day of June, 2001. PATRICIA A. SANDERS City Clerk