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Home My WebLink About12/13/2006 - STAFF REPORTS - 5.A. O� ?ALM sp? �y V N d 44 'F°�N" Cit-y Council Staff Report DECEMBER 13, 2006 NEW BUSINESS Subject: AWARD OF CONTRACT FOR THE PROTECTED-PERMISSIVE SIGNAL CONVERSION PROJECT, CITY PROJECT 05-07 From: David H. Ready, City Manager Initiated by: Public Works and Engineering Department SUMMARY The Public Works and Engineering Department has inventoried existing traffic signals that should be modified to remove protected signal phasing, and install protected/permissive signal phasing, to improve traffic flow. Award of this contract will allow staff to proceed with this traffic signal modification program. RECOMMENDATION: 1) Adopt Minute Order No. "APPROVING AGREEMENT N0. IN THE AMOUNT OF $295,555.00 WITH STEINY AND COMPANY, INC., FOR BID SCHEDULES A THROUGH G, INCLUSIVE, FOR THE PROTECTED- PERMISSIVE SIGNAL CONVERSION PROJECT, CITY PROJECT 05-07," and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: The Public Works and Engineering Department has inventoried existing traffic signals that should be modified to remove protected signal phasing, and to install protected/permissive signal phasing. In years past, it was common to install a full- functioning 8-phase traffic signal (allowing traffic movement in each direction of a four- way intersection, and for each left-turn phase). However, the industry has subsequently analyzed ways to improve the efficiency of traffic movement on arterial streets, and determined that removal of protected phasing where not required drastically decreases delay of vehicles at signalized intersections. ITEM NO. City Council Staff Report December 13, 2006- Page 2 Protected-Permissive Signal Conversion (CP 05-07) A protected/permissive signal is one that has a five-section vehicle head on the signal mast arm, shown at right below, and has a five-section vehicle head on the far pole, shown at left below: P R Y Y e G •— G G This type of signal phasing allows traffic to move through the intersection more efficiently, giving left turning vehicles a "permissive" movement, allowing the turn when there are no opposing vehicles. In a true "protected" phase, a vehicle must wait for the green arrow to make the movement, whether or not there is opposing traffic. Previously, staff had identified and converted the following traffic signals to permissive, or protected/permissive signal phasing; or ensured the original design of new signals included protected/permissive signal phasing: Indian Canyon Drive at San Rafael Road Tahquitz Canyon Way at Palm Canyon Drive Tahquitz Canyon Way at Indian Canyon Drive Tahquitz Canyon Way at El Cielo Road East Palm Canyon Drive at Cerritos Road/Smoketree Lane 4k East Palm Canyon Drive at Camino Real 41 South Palm Canyon Drive at Morongo Road Farrell Drive at Via Escuela Farrell Drive at Alejo Road Farrell Drive at Baristo Road O Farrell Drive at Mesquite Avenue 41 Ramon Road at El Placer 41 Sunrise Way at Racquet Club Road The following future traffic signals will be constructed or modified as part of a recently approved development project, and will include protected/permissive signal phasing: Tahquitz Canyon Way at Civic Drive Sunrise Way at Andreas Road East Palm Canyon Drive at Smokee Tree Commons (Shopping Center) East Palm Canyon Drive at Farrell Drive Ramon Road at San Luis Rey Drive City Council Staff Report December 13, 2006 - Page 3 Protected-Permissive Signal Conversion (CP 05-07) For the current City project, Staff has identified the following intersections that are eligible for conversion to protected/permissive signal phasing: • Ramon Road at Paseo Dorotea • Sunrise Way at Tachevah Drive • Sunrise Way at Amado Road • East Palm Canyon Drive at Cherokee Way • Ramon Road at Crossley Road • Tahquitz Canyon Way at Farrell Drive At each intersection, existing protected phasing on one or both approaches will be converted to permissive phasing, or protected/permissive phasing. Other modifications are proposed, including the addition of emergency vehicle preemption systems, and uninterrupted power supply systems (to keep the signals operational during power outages). The plans and specifications were prepared by Department staff, and on November 1, 2006, the City Council approved the plans and specifications and authorized construction bidding. On November 8 and 15, 2006, the project was advertised for bids, and at 2:00 P.M. on December 5, 2006, the Procurement and Contracting Division received construction bids from the following contractors: 1. Steiny and Company, Inc.; Baldwin Park, CA 2. Freeway Electric; Riverside, CA 3. Republic ITS; Novato, CA Refer to Attachment 1 for the Bid Summary. The Engineer's Estimate was $38,500 for Bid Schedule A, $34,650 for Bid Schedule B; $33,770 for Bid Schedule C, $88,660 for Bid Schedule D, $41,800 for Bid Schedule E, $41,800 for Bid Schedule F, and $5,500 for Bid Schedule G, for a total estimate of $252,230. The low bid was submitted by Steiny and Company, Inc. The company is a California corporation, and its officers are: J.O Steiny, Chairman, Susan Steiny, President; Richard Tesoriero, Vice President, and Gayle C. Kappelman, Secretary. City Council Staff Report December 13, 2006 - Page 4 Protected-Permissive Signal Conversion (CP 05-07) FISCAL IMPACT: finance Director Review: Funding for this project will be available through Gas Tax revenue, in account 133- 4298-50204; through local Measure A revenue, in account 134-4498-50224; and through Congestion Relief Funds, in account 133-4298-50255. David J. Barakian Thomas J. Wilpon Director of Public Works/City Engineer Assistant City Manager David H. Ready, City an ATTACHMENTS: 1. Bid Summary 2. Minute Order PROTECTED-PERMISSIVE SIGNAL CONVERSION PROJECT City Project 05-0 BID SUMMARY Bid Schedule"A" Steiny and Company,Inc. Freeway Electne Republic ITS BID ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL Ramon Road ax Paseo 1 ❑croxea Traffic Signal -- LS $34 450 C0 S33 100.00 352 000 00 Modd,canon $34.450 DO 533,100.00 $52,000.00 Bid Schedule"B" Steiny and Company,Inc. Freeway Electric RopubliclTS W ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL. $Unnse Way at Tinc 1 Drlvc Traffic Signal LS 327 WO 00 $3340000 $4400000 Modificnxian _ $27,070.DO $33,400.00 $4g000.00 Bid Schedule"C" Steiny and Company,Inc. Freeway Electric Republic ITS ID ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL 1 Sunrise Way an Amado Road — LS 553,995 DD S$D,$DO 00 $65,000 DD Traffic Signal ModlLcauon $58,995.00 $60,600.00 $65,000.00 Bid Schedule"D" Steiny and Company,Inc. Freeway Electric Republic ITS ID ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL Ea"' Palm Canyon Dnve ap 1 Cherokee Way Trnff,C $,goal --- 4$ 312322000 3127000.00 512E 40000 Mod,Ocahon $123,220.00 $127,0[1 $123,409.00 Bid Schedule"E" Steiny and Company,Inc. Freeway Electric Republic ITS W ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL Roman Road at Crossley 1 Road Traffic Signal --- LS $36,82500 $3940000 35700000 $36.825 00 $39,400.00 $57,000.00 Bid Schedule"F" Steiny and Company,Inc. Freeway Electric Republic ITS ID ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL Tahaplia Canyon Way ax 1 Farrell Drive Traffic Signal — LS W 210 00 58 900 00 S17 000 00 Modificanon $5,210.00_ $8.900.00 517,000.00 Bid Schedule"G' Steiny and Company,Inc, Freeway Electric Republic ITS BID ITEN DESCRIPTION QUANTITY UNIT TOTAL TOTAL TOTAL Install Type E inductive loop 1 dctcccors a1 Easx Palm 5 EA 5@$$51=$4255 5@340D=$2000 5QS500 c$2500 Canyon Drive and Sunrise Ney Install Type E mi loop 2 deleciprp -it Forrcll Drive and 6 EA 6@S755=S453D $5$400=$2400 6@5500=33000 V,n Fcc„nln $8.785.00 54,40DAD $5,500.00 TOTAL OF ALL BID SCHEDULES 5295,555.00 $306,300.00 $368,900-90 MINUTE ORDER NO. APPROVING AGREEMENT NO. IN THE AMOUNT OF $295,555.00 WITH STEINY AND COMPANY, INC., FOR BID SCHEDULES A THROUGH G, INCLUSIVE, FOR THE PROTECTED- PERMISSIVE SIGNAL CONVERSION PROJECT, CITY PROJECT 05-07 I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Agreement No. in the amount of $295,555.00 with Steiny and Company, Inc., for Bid Schedules A through G, inclusive, for the Protected-Permissive Signal Conversion Project, City Project 05-07, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 13th day of December, 2006. James Thompson, City Clerk