HomeMy WebLinkAbout12/6/2006 - STAFF REPORTS - 2.T. ?ALMS.
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City Council Staff Report
DATE: December 6, 2006 CONSENT CALENDAR
SUBJECT: APPROVE PURCHASE OF FIVE (5) FORD VEHICLES FOR
WASTERWATER TREATMENT PLANT PER AGREEMENT WITH
VEOLIA WATER NORTH AMERICA—WEST, LLC
FROM: David H. Ready, City Manager
BY: Assistant City Manager—Administrative Services
SUMMARY
On June 21, 2006 City Council approved an agreement with Veolia Water North
,America — West, LLC to operate the City's Wastewater Treatment Plant. Under this
agreement, all rolling stock was scheduled to be replaced by the City. The City and
Veolia have identified ten (10) vehicles and/or specialized equipment that need to be
replaced within the current fiscal year. The City Council has already approved the
purchase of one (1) John Deere Loader and one (1) GapVax Combination
'Vacuum/Sewer Jet. This action would approve the purchase of five (5) Ford vehicles
including four (4) medium to heavy duty trucks and one (1) cargo van for the
Wastewater Treatment Plant. The remaining three (3) vehicles and/or specialized
equipment scheduled to be purchased within the current fiscal year are currently being
researched and will be brought forward in the near future.
RECOMMENDATION:
1. Adopt Minute Order approving the purchase of five (5) new Ford vehicles
for the Wastewater Treatment Plant in the amount of $94,706.44 from Burch
Ford of La Habra, California.
2. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE
2006-07 FISCAL YEAR.
3. Authorize the City Manager to execute all documents necessary to effectuate this
action.
STAFF ANALYSIS:
In June, the City Council entered into a long-term agreement with Veolia Water North
America — West LLC to operate and maintain the City's Wastewater Treatment Plant.
Under this agreement, the City agreed to replace the existing rolling stock consisting of
several vacuum/sewer jet vehicles, a couple of tractors, a combination of medium and
heavy duty pickup trucks and some other specialized equipment. Most of these
ITEM NO. 2�
City Council Staff Report
December 6, 2006 -- Page 2
WWTP Vehicles and Equipment
vehicles and specialized equipment are at least 10 (ten) years old and have outlived
their useful operational life.
The proposed vehicles were reviewed by the Fleet Review Committee and Veolia for
alternate fuel use. Veolia has indicated that these vehicles are not operationally suited
for alternate fuel use for several reasons, including how the vehicles need to be
configured (e.g., equipment beds) and their planned use in the field. In addition, staff
has learned that Ford, as well as the other major automobile manufacturers are no
longer manufacturing CNG trucks and that there are no CNG conversion kits currently
available that meet California's strict air emissions standards. As a result, staff has
been unable to find any CNG trucks meeting the vehicle specifications requested by
Veolia.
The Procurement and Contracting Division conducted a formal Invitation for Bid (IFB 07-
03) that was publicly advertised, posted to the City's website, and notices mailed to
eighteen (18) dealerships. Six (6) dealerships responded to our invitation to bid. The
results of the bid are tabulated below:
Burch Ford $94,706.44
Fritts Ford $96,974.90
Fairview Ford $97,409.88
Redlands Ford $97,587.67
Raceway Ford $98,445.36
Villa Ford $99,886.67
Burch Ford, located in La Habra, California, was the lowest, responsive bidder. Staff is
recommending that the City Council approve the purchase of these vehicles from Burch
Ford in the amount of $94,706.44.
All existing assets being replaced will be sold at public auction and funds realized from
the sale will be returned to the Motor Vehicle Replacement Fund to supplement future
vehicle acquisitions. ? f
FISCAL IMPACT: IFinance Director Review: / r
Funds for this purchase are available in Account # 420-0000-29301 (Fund Balance
Wastewater Treatment) and needs to be transferred into Account #510-5475-50020
(Motor Vehicles). A Budget Resolution authorizing the transfer of these fund is
attached.
r
ro L. Butzl ff, s istant City Manager David H. Ready, I y ger
Attachments:
1, Minute Order
2. Budget Resolution
MINUTE ORDER NO.
APPROVE THE PURCHASE OF FIVE (5) NEW
FORD VEHICLES FOR THE WASTEWATER
TREATMENT PLANT IN THE AMOUNT OF
$94,706.44 FROM BURCH FORD OF LA HABRA,
CALIFORNIA.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving the purchase of five (5) new Ford vehicles for the
Wastewater Treatment Plant in the amount of $94,706.44 from Burch Ford of
La Habra, California, was adopted by the City Council of the City of Palm
Springs, California, in a meeting thereof held on the 6th day of December
2006.
James Thompson, City Clerk
RESOLUTION NO.
A RESOLUTION OF THE PALM SPRINGS CITY COUNCIL
AMENDING THE BUDGET FOR THE 2006-07 FISCAL
YEAR.
WHEREAS Resolution approving the budget forthe fiscal year2006-07was adopted
on 2006; and
WHEREAS the City Manager has recommended, and the City Council desires to approve,
certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
inter-fund cash transfers as required in accordance with this Resolution, and that Resolution
adopting the budget for the 2006-07 fiscal year is hereby amended as follows:
SECTION 1. ADDITIONS
Fund Activity _ Account Amount
510 Motor Vehicle Replacement 5475-50020 S94,706.44
Purpose: To provide additional funds for building repairs.
SECTION 2. SOURCE
Fund Aclivit Account Amount
420 Fund Balance 0000-29301 ($94,706.44)
Adopted this day of 2006.
AYES:
NOES:
ABSENT:
David H. Ready, City Manager/Executive Director
ATTEST:
James Thompson, City Clerk