HomeMy WebLinkAbout12/6/2006 - STAFF REPORTS - 2.Q. ;o pALM sA4
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City Council Staff Report
DATE: December 6, 2006 CONSENT CALENDAR
SUBJECT: APPROVE PURCHASE OF NEW AIRPORT BAGGAGE CART SYSTEM
AND AIRPORT BUDGET AMENDMENT FOR FY 2006-2007
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
The Airport provides an automated baggage cart system in order to serve the needs of
the traveling public. Substantial revenue is generated through the rental of baggage
carts as well as through advertising sales via cart-mounted ad displays. The current
system is approximately 13 years old and is no longer serviceable. Approval of this
purchase will result in a new up-to-date system, appropriate to the current needs of the
traveling public.
The requested action will approve the purchase of a new airport baggage cart system
and the related budget amendment transferring $94,786,50 from the Airports Retained
earnings account to its operating budget to purchase airport baggage cart system
(Funds are available in the Airport Fund's Retained Earnings.
(RECOMMENDATION:
1. Adopt Minute Order approving the purchase of a new airport
passenger baggage cart system from Flight Services & Systems Inc., of
Cleveland, OH in the amount of$04,786.50.
2. Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR
FISCAL YEAR 2006-2007."
3. Authorize the City Manager to execute all necessary documents.
City Council Staff Report
December 6, 2006 -- Page 2
Airport Baggage Cart System
STAFF ANALYSIS:
The baggage cart system currently in place at the Airport is 13 years old. The original
manufacturer no longer makes cart systems and does not supply spare parts,
equipment, electronics or maintenance support of any kind. This has resulted in
significant downtime, Airport Technician labor costs, intervening loss of revenue, and a
less than satisfactory Airport customer experience in baggage claim. The system has
outlived its' useful service life and requires replacement.
The quoted cost for providing a new system, with 100 carts at two automated
dispensing locations, is $94,786.50. The Airport currently collects over $30,000 per
year in total revenue from the system. With the relatively low maintenance cost
expected using the proposed new equipment, the Airport expects to recoup the
investment within approximately three (3) years.
The Procurement division conducted a formal Request for Proposals, RFP 02-07,
posting it to the City's website, advertising in the AAAE publication, and sent notices to
six manufacturers in the baggage cart industry. Two proposals were received by the
due date and time and were evaluated by both Airport and Procurement staff. Based
on criteria that included quality, maintenance, parts and service availability, references
and cast, staff is recommending award to Flight Services & Systems Inc. of Cleveland,
Ohio.
At its regularly scheduled meeting on December 6, 2006, the Airport Commission
recommended the City Council approve the purchase of the New Airport Baggage Cart
System and related budget amendment.
FISCAL IMPACT: Finance Director Review:
Funds for this purchase will be available in Account # 415-6500-XXXXX as a result of
the budget amendment proposed from the Airport Fund's Retained Earnings Account
415-29302.
Richard S. Walsh, irector of Aviation David H. Ready, City M
Attachments:
Minute Order
Resolution
MINUTE ORDER NO.
APPROVE THE PURCHASE OF A NEW AIRPORT
PASSENGER BAGGAGE CART SYSTEM FROM
FLIGHT SERVICES & SYSTEMS, INC. OF
CLEVELAND, OH IN THE AMOUNT OF $94,786.50.
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this
Minute Order approving the purchase of a new Airport passenger baggage cart
system from Flight Services & Systems, Inc. of Cleveland, OH in the amount of
$94,786.50, was adopted by the City Council of the City of Palm Springs, California,
in a meeting thereof held on the 6th day of December 2006.
James Thompson, City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET FOR FISCAL YEAR
2006-2007
WHEREAS, Resolution 21611 approving the budget for the fiscal year 2006-07
was adopted on June 7, 2006; and
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. ADDITIONS
Fund Activity Account Amount
415 Airport 6500 Special XXXXX $94,786.50
Capital Proiects
Purpose: To amend FY 2006-07 budget
SECTION 2. SOURCE
Fund Activity Account Amount
415 Airport Retained Earnings 29302 $94,786.50
ADOPTED THIS 6th day of December 2006.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on December 6,
2006, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
James Thompson, City Clerk
City of Palm Springs, California
' RFP 02-07
COST SUBMITTAL FORM
Responding to Request for Proposals for an Airport Passenger Baggage Cart System,
the undersigned proposer agrees to furnish, deliver, and provide onsite technical
installation supervision and training for, a new, complete, properly operating, fully
functional,system in accordance with the specifications herein. IME propose and agree
to furnish, deliver, provide onsite technical installation supervision and training, and
accept as full payment the following amount:
AIRPORT PASSENGER BAGGAGE CART SYSTEM
PRICE: $ 83,151.88 "including on-site
installation technical supervision and on-site factory authorized training.
' 7.75% CA SALES TAX: $ 6,444.27
DELIVERY CHARGES: (if any) $ 5,190.35
TOTAL COST: s 94,786.50
Delivery/Schedule for Performance: The proposer must indicate on this Cost
' Submittal Form the time required for delivery, in number of calendar days, after receipt
of order (ARO). Delivery may be a factor in award of proposal and may be cause for
rejection, as determined by the City. Vendor shall notify City promptly in writing if, at any
time, Vendor has reason to believe that delivery of the equipment will not be made as
scheduled stating the cause(s)for anticipated delay. Time is hereby expressly declared
to be of the essence. Unless otherwise specified by the purchase order, all goods and
services purchased under the purchase order must be tendered in a single delivery and
not in phasing or lots from time to time. If delivery is not made as specified in this
paragraph, City may terminate the Order as to all or any portion of the goods and
services ordered.
Delivery Time: Indicate time in calendar days, required for delivery, after receipt
of order(ARO) : n DAYS *Delivery may be a factor in award.
It is understood and agreed that this proposal may not be withdrawn for a period of
ninety (90) days from the due date, and at no time in the case of the Successful
Proposer.
ADDENDUM (#) No.(s) IS/ARE HEREBY ACKNOWLEDGED.
(Signatures):
Name of firm submitting os I Fli t Se7ice)q&,r/ystems, Inc.
Authorized signature /
Printed name Robert P.Weltzel Title president
Address 61 00 Rockside Woods Blvd., Suite 355
City, State, Zip Cleveland, OH 44131
Telephone No: 216-328-0090 1-866-634-0006 Fax No. 216-328-0091
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