HomeMy WebLinkAbout12/6/2006 - STAFF REPORTS - 2.N. I -
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City Council Staff Report
DATE: December 6, 2006 CONSENT CALENDAR
SUBJECT: AIRPORT BUDGET AMENDMENT FOR FY 2006-2007
FROM: David H. Ready, City Manager
BY: Department of Aviation
SUMMARY
It is projected the Federal Aviation Administration (FAA) will make approximately
$7,500,000 in discretionary funding available to the Airport for airfield improvements via
Airport Improvement Project (AIP) 41. To receive this funding, project bids must be
forwarded to the FAA by July 31, 2007, The Reynolds Smith & Hills contract to provide
Aviation Consulting Services at the Airport for a Five Year Period was approved by the
Airport Commission and City Council on October 4, 2006 (A5348, MO7923). That
approval included the initial design and engineering costs for FY 2007 AIP 41 airfield
overlay and construction projects in the amount of $1,140,783 subject to FAA approval.
Therefore, a budget amendment of $1,140,783, representing the total amount
previously approved is requested to be transferred from the Airport Fund's Retained
Earnings Account to Airport account No. 6400-XXXXX so that the design and
engineering work can begin immediately. When FAA reimburses 95% ($1,083,744)
those funds will then be transferred back into the Airport Fund's Retained Earnings
Account.
RECOMMENDATION:
Adopt Resolution No. , "A RESOLUTION OF THE CITY COUNCIL OF THE.
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR FISCAL
YEAR 2006-2007."
STAFF ANALYSIS:
In order to qualify for AIP 41 discretionary funding the project bids must be forwarded to
the FAA before the actual grant is awarded. A summary of the Reynolds Smith & Hills
AIP 41 projects and costs approved on October 4, 2006 is attached. The cost of
$1,140,783 (minus the local share of 5% or $57,039) will be eligible for FAA funding
when the grant is issued in the later part of August 2007.
ITEM NO. ►_(L` —
City Council Staff Report
December 6, 2006 - Page 2
Airport Budget Amendment—AIP 41.
At its regularly scheduled meeting on December 6, 2006, the Airport Commission
recommended the City Council approve this Budget Amendment.
FISCAL IMPACT: Finance Director Review:
There are sufficient funds in the Airport Fund's Retain Earnings Account 29302 to cover
this transfer. When FAA reimburses 95% ($1,083,744) those funds will then be
transferred back into the Airport Fund's Retained Earnings Account.
Richard S. Walsh, A.A.E., Director of Aviation
David H. Ready, anager
Attachments:
Resolution
FY 2007 AIP 41 Project Descriptions and Design/Engineering Fee Summary
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING THE BUDGET FOR FISCAL YEAR
2006-2007
WHEREAS, Resolution 21611 approving the budget for the fiscal year 2006-07
was adopted on June 7, 2006; and
i
WHEREAS the City Manager has recommended, and the City Council desires to
approve, certain amendments to said budget.
i THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY
RESOLVE AS FOLLOWS.-
SECTION 1. ADDITIONS
Fund --FA-cfivity int
415 Airport 6400 Airport XXXXX AIP 41 $1,140,783
Development
Purpose: To amend FY 2006-07 budget
SECTION 2. SOURCE
Fund Activity Account Amount
415 Airport N/A 29302 Retained $1,140,783
Earnings
ADOPTED THIS 6th day of December 2006.
David H. Ready, City Manager
ATTEST:
James Thompson, City Clerk
Resolution No.
Page 2
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that
Resolution No. is a full, true and correct copy, and was duly adopted at a
regular meeting of the City Council of the City of Palm Springs on December 6,
2006, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN.
James Thompson, City Clerk
City of Palm Springs, California
Palm Springs International Airport
1 FY 2007 Airfield Civil Projects (AIP 41)
I RW 13L-31 R Rehabilitation, TW "E" and Connectors Rehabilitation, and TW "J" Extension
1, PROJECT DESCRIPTION
Palm Springs International Airport has three individual airfield projects that have been identified and that require
design and construction during Fiscal Year 2007 as part of its Capital Improvement Program. Runway 13L-31 R is a
4.952' long by 75' wide General Aviation facility where the pavement has exceeded its useful life and is in need of
rehabilitation. In addition, the pavements that comprise Taxiway"E" and north cross Taxiway Connectors"J", "H",
"D", "F"and"B"have also been identified to be beyond their useful life. Typically, airfield asphalt pavement surfaces
are designed for 15 to 20 years of use. Beyond that period, oxidation of the pavement surface and stresses in the
pavement will begin to wear the entire pavement system and accelerate the aging process. Neglect to rehabilitate
these pavements quite often result in more costly future repairs. Most common types of rehabilitation are milling
and resurfacing of the pavements, in order to extend the pavement life another 15 to 20 years.
The third project identified by Palm Springs International Airport is the construction/extension of Taxiway"J", 300'to
the south of Taxiway"A". This project allows for the future General Aviation development of 4 parcels of land.
The project elements that comprise the design of rehabilitation of Runway 13L-31 R. Taxiway"E' and Connectors
and Taxiway "J" Extension include geotechnical investigations and field survey, pavement design and analysis,
grading, profiles, cross sections, geometric design and layout, pavement makings, erosion control design, new or
airfield lighting adjustments, drainage design, construction phasing, packaging and procurement determination,
plans, contract and technical specifications, cost estimates, engineers reports, and scheduling. Also, the projects
will require bidding assistance that includes pre-bid conference, RFI's, addenda, and award recommendations. Civil
improvements construction projects typically require services such as preconstruction conference, site visits and
construction meetings, review of change orders and claims, design clarifications and RFI's, review of payment
applications, final inspection, warranties and record drawings, and progress reports. Also during the construction
phase,full time resident project representation will be provided as well as material compliance testing services.
IL PROJECT FEE SUMMARY
Task A-1.0 Schematic Design $301,951 Lump Sum
Task A-2.0 60% Design $ 113,801 Lump Sum
Task A-3.0 90% Design $ 90,983 Lump Sum
Task A-4.0 100% Design (Bid Set) S 53,735 Lump Sum
Task A-5.0 Bid Phase $ 170,321 Lump Sum
Task A-6.0 Construction Administration $ 95,447 Lump Sum
Task A-7.0 Resident Project Representative $ 193,785 Lump Sum
Task A-8.0 Construction Materials Testing $ 119,760 Lump Sum
Total $1,140,783
RSK.
Reynolds, Smith and Hills, Inc.
5600 S Quebec Street,Suite 340-C
Greenwood Village,Colorado 80111
303 409,9700
Fax 303 409,9701