HomeMy WebLinkAbout12/6/2006 - STAFF REPORTS - 2.J. p ALA SA
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City Council Staff Report
DECEMBER 6, 2006 CONSENT CALENDAR
Subject: APPROVAL OF AMENDMENT NO. 1 TO AGREEMENT NO. 4429 WITH
THE STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
On December 5, 2001, City Council approved Agreement No. 4429 with the State of
California, Department of Transportation (Caltrans), a Cooperative Agreement
associated with the design of the Indian Avenue/Interstate 10 Interchange. Amendment
No. 1 will extend this Agreement two years.
RECOMMENDATION:
1) Adopt Minute Order No. "APPROVING AMENDMENT NO. 1 TO
AGREEMENT NO. 4429 (DISTRICT AGREEMENT NO. 8-1165) WITH THE
STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION
(CALTRANS), A COOPERATIVE AGREEMENT FOR THE DESIGN OF THE
INDIAN AVENUE/INTERSTATE 10 INTERCHANGE;" and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works and Engineering Department has been coordinating the design of the
Indian Avenue/Interstate 10 Interchange project since 2001. Although this project is
sponsored by the City, the Interchange will be operated and maintained by Caltrans. To
facilitate the design of the Interchange, a Cooperative Agreement was required between
the City and Caltrans, which was approved on December 5, 2001, as Agreement No.
4429 (see Attachment 1). The original Agreement estimated a completion date of
December 31, 2006, for this project.
The City, in cooperation with Riverside County, CVAG, and Caltrans, have been
working towards obtaining federal environmental clearance on this project such that
final engineering design and construction can commence. Significant delays have
ITEM NO. 2
City Council Staff Report
December 6, 2006 - Page 2
Indian Avenue/1-10 Cooperative Agreement, Amendment 1
occurred with Caltrans during the environmental phase, such that the original
Agreement term will expire.
Caltrans has prepared Amendment No. 1 to the Cooperative Agreement which extends
the Agreement term by two years, until December 31, 2008, (see Attachment 2).
extension should provide the City and Caltrans the additional time nec , sary obtain
environmental approvals and to complete the engineering design.
7 i' t,
' FISCAL IMPACT: IFinance Director
Funding for this project is available through Regional Measure A revenue, in account
134-4498-50185. The Cooperative Agreement is a Memorandum of Understanding
between the City and Caltrans, and has no direct cost associated with it. Approval of
Amendment No. 1 to Agreement No. 4429 has no fiscal impact.
CYXL
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David J. Barakian Thomas J. Wilso
Director of Public Works/City Engineer Assistant City Manager
(David H. Ready, City ger
.ATTACHMENTS:
1. Agreement No. 4429
2, Amendment No. 1
3. Minute Order
ATTACHMENT
AGREEMENT NO. 4429
01 SZ37
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Reconstruct Existing Interchange
At Indian Avenue
08303 — 455700
District agreement No. 8-1165
Dept of; Transportation
Indian Ave Interchange
DESIGN AGR=— -NT #4429
COOPERATIVE AGREEMENT M06969, 12-5-01
This AGREEMENT, entered into on� c 5� �a�_, is between the STATE OF
CALIFORNIA, acting by and through its Department of Transportation, referred to herein as
"STATE", and
CITY OF PALM SPRINGS, a body politic and a
municipal corporation of the State of California,
referred to herein as "CITY".
RECITALS
(1) STATE and CITY, pursuant to Streets and Highways Code Section 130, are authorized to
enter into a Cooperative Agreement Coy improvements to State highways within the City of
Palm Springs, County of Riverside-
(2) CITY desires State highway improvements consisting of widening Indian Avenue on both
sides of 1-10 near the interchange, widening or relocation existing ramps and replacing the
existing overerossing structure on Route 10 at Indian Avenue, referred to herein as
"PROJECT", and is willing to fund one hundred percent (100%) of all capital outlay and
staffing costs, except for costs of STATE's oversight of environmental, design and right of
way activities.
(3) This Project is financed with a combination of Measure "A" and Ttausportation Uniform
Mitigation Fee (TUMF) funds. Measure "A" was approved by Riverside County voters in
November, 1988.
(4) This Agreement supersedes any prior Memorandum of Understanding (MOU) relating to
PROJECT.
(5) Construction of PROJECT will be the subject of a separate future agreement.
(6) The parties hereto intend to define herein the terms and conditions under which PROJECT
is to be developed, designed, and financed.
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District Agreement No. 8-1165
SECTION I
CITY AGREES:
(1) To fund one hundred percent (100%) of all preliminary and design engineering costs,
including, but not limited to, costs incurred for the preparation of contract documents,
advertising for bids, and for awarding the construction contract for PROJECT.
(2) To have a Project Report (PR), including all necessary environmental documentation
(ED), and detailed Plans, Specifications, and Estimate (PS&E) and all required Right of
Way (R/W) maps prepared, at no cost to STATE, and ro submit each to STATE for
STATE's review and concurrence at appropriate stages of development. The PR and the
final PS&E for PROJECT shall be signed by a Civil Engineer registered in the State of
California.
(3) To permit STATE to monitor and participate in the selection of personnel who will
prepare the PR, conduct environmental studies and obtain approval for PROJECT, prepare
the PS&E, and provide the right of way engineering services, and to permit STATE to
oversee the performance of right of way activities. CITY agrees to consider any request
by STATE to discontinue the services of any personnel considered by STATE to be
unqualified on the basis of credentials, professional expertise, failure to perform in
accordance with the scope of work and/or other pertinent criteria.
(4) Personnel who prepare the PS&E and right of way maps shall be made available to
STATE, at no cost to STATE, through completion of construction of PROJECT to discuss
i problems which may arise during construction and/or to make design revisions for comract
change orders.
(5) Not to use funds from STATE for any capital and support costs for PROJECT.
(6) To make written application to STATE for necessary encroachment permits authorizing
entry of MY onto the State highway right of way to perform surveying and other
investigative activities required for preparation of the PR, ED, RIW maps and/or PS&E.
(7) To identify and locate all utility facilities within the area of PROJECT as part of the design
responsibility for PROJECT. All utility facilities not relocated or removed in advance of
consuuetion shall be identified on the PS&E for PROJECT.
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District Agreement No. 8-1165
(8) To identify and locate all high and low risk underground facilities within the area of
PROJECT and to protect or otherwise provide for such facilities, all in accordance with
STATE's "Manual on High and Low Risk Underground Facilities Within Highway Rights
of Way." CITY hereby acknowledges receipt of STATE's "Manual on High and Low,
Risk Underground Facilities Within Ilighway Rights of Way."
(9) If any existing public and/or private utility facilities conflict with the construction of
PROJECT or violate STATE's encroachment policy, CITY shall make all necessary
arrangements with the owners of such facilities for their protection, relocation, or removal
in accordance with STATE's policy and procedure for those facilities located within the
limits of work included in the improvement to the State highway and in accordance with
CITY's policy for those facilities which are or will be located outside of the limits of the
State highway. The total costs to PROJECT of such protection, relocation, or removal
within the present of future State highway right of way shall be determined in accordance
with STATE's policies and procedures.
(10) To furnish evidence to STATE, in a farm acceptable to STATE, that arrangements have
been made for the protection, relocation, or removal of all conflicting facilities within the
State highway right of way and that such work will be completed prior to the award of the
contract to construct PROJECT or as covered in die PS&E for said contract. This
evidence shall include a reference to all required State highway encroachment permits.
(11) CITY shall require any utility owner and/or its contractor performing the protection of
relocation work within the State highway right of way to obtain an encroachment permit
from STATE prior to the performance of said work.
(12) To acquire and furnish all right of way, if any, outside of the existing State highway right
of way and to perform all right of way activities, including all eminent domain activities, if
necessary, at no cost to STATE, and in accordance with procedures acceptable to STATE.
These activities shall comply with all applicable State and Federal laws and regulations,
subject to STATE's oversight to insure that the completed work is acceptable for
incorporation into the State highway right of way.
(13) To utilize the services of a qualified public agency or a qualified consultant, as determined
by STATE's District Division Chief of Right of Way, in all matters related to the
acquisition of right of way in accordance with STATE's procedures as published in
STATE's current Right of Way Manual. Whenever personnel other than personnel of a
qualified public agency are utilized, administration of the personnel contract shall be
performed by a qualified Right of Way person employed or retained by CITY.
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District Agreement No. 8-1165
(14) To certify legal and physical control of right of way ready for construction and that all
right of way parcels were acquired in accordance with applicable State and Federal laws
and regulations, subject to review and concurrence by STATE prior to the advertisement
for bids for the contract to construct PROJECT.
(15) To deliver to STATE legal title to the right of way, including access rights, free and clear
of all encumbrances detrimental to STATE's present and future uses not later than the date
of acceptance by STATE of maintenance and operation of the highway facility.
Acceptance of said title by STATE is subject to a review of a Policy of Title Insurance in
the name of the State of California to be provided and paid for by CITY.
(16) To provide, at no cost to STATE, survey and mapping services necessary to perpetuate
existing land net and alignment monumentation in accordance with Sections 8771 and 8765
of the Business and Professions Code; and to permanently monument the location of all
roadway aligmnents, realignments, and right of way acquisitions. All of the above are to
be shown on a Record of Survey filed with the County Surveyor. CITY shall deliver one
copy of any field notes, filed Corner Records, and the Record of Survey required for
execution of the above obligation, to STATE's District 08 Survey Branch,
(17) To prepare Right of Way Engineering Hard Copies, Right of Way Appraisal Maps,
Record of Surveys, and Right of Way Record Maps in accordance with the State of
California right of Way manual, Chapter 6 - Right of Way Engineering, the State of
California drafting and Plans Manual, the State of California Surveys manual Chapter 10,
applicable State laws, and other pertinent reference materials and examples as provided by
STATE.
(18) To have all necessary Right of Way Maps and Documents used to acquire right of way by
CITY, prepared by or under the direction of a person authorized to practice land surveying
in the State of California. Each Right of Way Map and Document shall bear the
appropriate professional seal, certificate number, expiration date of registration
certification and signature of the licensed person in "Responsible Charge of Work".
(19) To submit to STATE for review and acceptance all Right of Way Engineering kfard
Copies and Right of Way Appraisal maps with appurtenant back-up and reference data
prior ro preparation of legal descriptions and acquisition documents.
(20) To be responsible, at CITY's expense, for the investigation of potential hazardous material
sites within and euWde of the existing State highway right of way that would impact
PROJECT as part of the responsibility for the ED for PROJECT. If CITY encounters
hazardous material or contamination within the existing State highway right of way during
said investigation, CITY shall immediately notify STATE and responsible control agencies
of such discovery.
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District Agreement No. 8,1165
(21) If CITY desires to have STATE advertise, award and administer the construction contract
for PROJECT, CITY shall provide all plans prepared by CITY or CITY's consultant on
Micro Release or Microstation SE VO5.07.01.14. Windows x 56, Aga files with media
type ISO standard CD Rom format for review and approval. One copy of the data
including the Engineer's electronic signature and seal, shall be provided to STATE upon
completion of the final PS&F., for PROJECT. STATE reserves the right to modify die
requirements and STATE shall provide CITY advance notice of any such modifications.
Final plans and Standard Provisions shall be signed by a Civil Engineer registered in the
State of California.
(22) To obtain, at CITY's expense, all necessary permits and/or agreements from appropriate
regulatory agencies. All mitigation, monitoring, and/or remedial action required by said
permits shall constitute parts of the cost of PROJECT.
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SECTION 11
STATE AGREES:
(1) At no cost to CITY, to provide quality assurance activities of all work on PROJECT done
by CITY, including, but not Iltnited to, all right of way activities undertaken by CITY or
its designee, and to provide prompt reviews and approvals, as appropriate, of submittals
by CITY, and to cooperate in timely processing of PROJECT.
(2) Upon proper application by CITY, to issue, at no cost to CITY, an encroachment permit
to CITY authorizing entry onto the State highway right of way to perform survey and
other investigative activities required for preparation of the PR, ED, R/W maps and/or
PS&E. If CITY uses consultants rather than its own staff to perform required work, the
consultanrs will also be required to obtain a separate encroachment permit. These permits
will be issued at no cost upon proper application by the consuhants.
SECTION III
IT IS MUTUALLY AGREED:
(1) All obligations of STATE under the terms of this Agreement are subject to.the
appropriation of resources by the Legislature to STATE for the purposes of fulfilling
STATE's obligations herein.
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District Agreement No. 8-1165
(2) The parties hereto will carry out PROJECT in accordance with the Scope of Work,
attached and made a part of this Agreement, which outlines the specific responsibilities of
the patties hereto. The attached Scope of Work may be modified in writing in the future
to reflect changes in the responsibilities of the respective parties. Such modifications shall
be concurred with by CITY's Director of Public Works or other official designated by
CITY and STATE's District Director for District 08 and become a part of this Agreement
after execution of the amending document by the respective officials of the parties.
(3) The Project Study Report (PSR) for PROJECT approved on January 6, 1998, and the
Cooperative Agreement Report (CAR) by this reference, shall become part of this
Agreement.
(4) The basic design features (as defined in Attachment 3 of the Scope of Work for
PROJECT) shall comply with those addressed in the approved PSR, unless modified as
required for environmental clearance and/or PHWA approval of PROJECT.
(5) The design, right of way acquisition, and preparation of environmental documents for
PROJECT shall be performed in accordance with STATE's standards and practices current
as of the date of performance. Any exceptions to applicable design standards shall first be
approved by STATE via the processes outlined in STATE's Highway Design Manual and
appropriate memorandums and design bulletins published by STATE. In the event that
STATE proposes and/or requires a change in design standards, implementation of new or
revised design standards shall be done as pan of the work on PROJECT in accordance
with STATE's current Highway Design Manual Section 82.5, "Effective Date for
Implementing Revisions to Design Standards". STATE shall consult with CITY in a
timely tatty regarding effect of proposed and/or required changes on PROJECT.
(6) CITY's share of all changes in development and construction costs associated with
modifications to the basic design, features as described above shall be in same proportion
as described in this Agreement, unless mutually agreed to the contzary by STATE and
CITY in a subsequent amendment to this Agreement.
(7) Any hazardous material or contamination of an HM 1 category found within the existing
State highway right of way requiring remedy or remedial action, as defined in Division
20, Chapter 6.8 et seq. of the Health and Safety Code, shall be the responsibility of
STATE, at STATE expense. For the purpose of this Agreement, hazardous material w
contamination of HM-I caregory is defined as that level or type of contamination which
State or Federal regulatory control agencies having jurisdiction have determined must be
remedlated by reason of its mere discovery, regardless of whether it is disturbed by
PROJECT or not. STATE shall sign the HM-1 manifest and, if STATE'detennines, in its
sole judgment, that STATE's cost for remedy or remedial action is increased due to
PROJECT, that additional cost identified by STATE shall be borne by CITY_ STATE
will exert every effort to fiord the remedy or remedial action for which STATE is
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District Agreement No. 8-1165
responsible. In the event STATE is unable to provide funding, CITY will have the option
to either delay PROJECT until STATE is able to provide funding or CITY may proceed
with the remedy or remedial action at CITY expense without any subsequent
reimbursement by STATE,
(8) The remedy or remedial action with respect to any hazardous material or contamination of
an HM-2 category found within the existing State highway right of way shall be the
responsibility of CITY, al CITY expense, if CITY decides to proceed with PROJECT.
For the purposes of this Agreement, hazardous material or contamination of HM-2
category is defined as that level or type of contamination which said regulatory control
agencies would have allowed to remain in place if undisturbed or otherwise protected in
place should PROJECT not proceed. CITY shall sign any HM-2 storage manifest if
PROJECT proceeds and HM-2 material must be removed in lieu of being treated in place.
If CITY decides to not proceed with PROJECT, there will be no obligation to either CITY
or STATE other than CITY's duty to cover and protect HM-2 material left in place.
(9) If hazardous material or contamination of either HM-1 or IIM-2 category is found on new
right of way to be acquired by CITY for PROJECT, CITY, as between CITY and STATE
only, shall be responsible, at CITY expense, for all required remedy or remedial action
and/or protection and shall guarantee STATE that said new right of way is clean prior to
transfer of title to STATE in accordance with Article (15) of Section I of this Agreement.
The generator of the hazardous material or, if none can he identified or found, the present
property owner, whether a private entity or a local public agency, or CITY, as a last
resort, shall sign the manifest.
(10) Locations subject to remedy or remedial action and/or protection include utility relocation
work required for PROJECT. Costs For remedy and remedial action and/or protection
shall include, but not limited to, the identification, treatment, protection, removal,
packaging, transportation, storage, and disposal of such material,
(11) The party responsible for funding any hazardous material cleanup shall be responsible for
the development of the necessary remedy and/or remedial action plans and designs.
Remedial actions proposed by CITY on the State highway right of way shall be pre-
approved by State and shall be performed in accordance with STATE's standards and
practices and those standards mandated by the Federal and State regulatory agencies.
(12) Should any portion of PROJECT be financed with Federal funds or state gas tax funds, all
applicable laws, regulations and policies relating to the use of such funds shall apply,
notwithstanding other provisions of this Agreement.
(13) A separate Cooperative Agreement will be required to cover responsibilities and funding
for the construction phase of PROJECT.
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District Agreement No. 8-1165
(14) Nothing in the provisions of this Agreement is intended to create duties or obligations to
or rights in third parties not parties to this Agreement or affect the legal liability of either
parry to the Agreement by imposing any standard of care with respect to the development,
design, construction, operation or maintenance of State highways and public facilities
different from the standard of care imposed by law.
(15) Neither STATE nor any officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to CITY under this
Agreement. It is understood and agreed that, pursuant to Government Code Section
895.4, CITY shall fully defend, indemnify and save harmless STATE and all officers and
employees from all claims, suits or actions of every name, kind and description brought
for or on account of injury (as defined in Government Code Section 810.8) occurring by
reason of anything done or omitted to be, done by CITY under or in connection with any
work, authority or jurisdiction delegated to CITY under this Agreement.
(16) Neither CITY nor any officer or employee thereof is responsible for any damage or
liability occurring by reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction delegated to STATE under this
Agreement. It is understood and agreed that, pursuant to Govermmeni Code Section
895.4, STATE, shall fully defend, indemnify and save harmless CITY from all claims,
suits or actions of every name, kind and description brought for or on account of injury (as
defined in Government Code Section 810.8) occurring by reason of anything done or
omitted to be done by STATE under or in connection with any work, authority or
jurisdiction delegated to STATE under this Agreement.
(17) This Agreement may be terminated or provisions contained herein may be altered,
changed, or amended by mutual consent of the parties hereto.
(18) Except as otherwise provided in Article (17) above, this Agreement shall termvnate upon
completion and acceptance of the construction contract for PROJECT, or on December
31, 2006, whichever is earlier in time.
NOTE: Signatures are on the following page.
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District Agreement No. 8-1165
! STATE OF CALIFORNIA CITY of PALM SPRINGS
DEPARTMENT OF TRANSPORTATION
JEFF MORALES
Director of Transportation By;
City Manager
Biy.f��-�.r',
ANNE B. MAYER
Xtistrict Director Atles
City Clerlc
APPROVED AS TO FORM AND
PROCEDURE:
Attorney, Department of Transportation
APPROVED AS TO FORM AND
PROCEDURE:
CERTIFIED AS TO FUNDS:
By:
District Budget Manager
CERTIFIED AS TO FINANCIAL
TERMS AND POLICIES:
1XIccolanting Administrator
taFnt�N(h�ULU� [1^r74"r7%•G:T1 COMM
District Agreement No. 5-1165
SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for various project development
activities for the proposed widening of Indian Avenue on hoth sides of I-10, widening or
relocation of existing ramps and replacing the existing overcrossing structure at 1-10 and Indian
Avenue.
1. CITY will be the Lead Agency for CEQA and STATE will be the State Lead Agency for
NEPA and a CEQA Responsible Agency. The Federal Highway Administration (FHWA)
will be the Federal Lead Agency for NEPA. CITY will assess impacts of PROJECT on the
environment and, if necessary, CITY will prepare die environmental Document(s) (ED) to
meet the requirements of CEQA and NEPA. The draft and final ED will require
STATE's review and approval prior to public circulation. CITY will provide all data for
and prepare drafts of the Draft Projecr Report (DPR) and the Project Report(PR).
STATE will review and process the reports and request approval of PROJECT and ED by
the FMWA. CITY will be responsible for the public hearing process.
2. CITY and STATE. concur that the proposal is a Category 4A as defined in STATE's
Project Development Procedures Manual.
1 CITY will submit drafts of environmental technical reports and individual sections of the
draft environmental documents to STATE, as they are developed, for review and
comment. Traffic counts and projections to be used in the various reports shall be
supplied by STATE if available, or by CITY. Existing traffic data shall be furnished by
CITY.
4. STATE will review, monitor, and approve all project development reports, studies, and
plans, and provide all necessary implementation activities up to, but not nicluding
advertising of PROJECT.
5. The existing freeway agreement need not be revised.
6. All phases of the PROJECT, from inception through construction, whether done by CITY
or STATE, will be developed in accordance with all policies, procedures, practices, and
standards that STATE would normally follow.
7. Detailed steps in the project development process are attached to this Scope of Work.
These attachments are intended as a guide to STATE's and CITY's staff.
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District Agreement No. 5-1165
ATTACHMENT 1
PLANNING PHASE ACTIVITIES
RESPONSIBILITY
PROTECT ACTIVITY STATE CITY
1. ENVIRONV1ENTAL ANALYSIS & DOCUMENT PREPARATION
Establish Project Development Team (PDT) X X
Approve PDT X
Project Category Determination X
Prepare Preliminary Environmental Assessment X
Identify Preliminary Alternatives and Costs X
Prepare and Submit Environmental Studies and Reports X
Review and Approve Envitntunental Studies and Reports X
Prepare and Submit Draft Environmental Document (DED) x
Review DED in District X
2. PROTECT GEOMETRICS DEVELOPMENT
Prepare Existing Traffic Analysis X
Prepare Future Traffic 'Volumes for Alternatives X
Prepare Project Geometries and Profiles X
Prepare Layouts and Estimates for Alternatives X
Prepare Operational Analysis for Alternatives X
Review and Approve Project Geometries and
Operational Analysis X
3. ]PROTECT APPROVAL
Lead Agency for Environment Compliance Certifies
ED in Accordance with its Procedures x x
Prepare Draft Project Report (DPR) X
Finalize and Submit Project Report with Certified ED
for Approval X
Approve Project Report X
District Agreement No. 8-1165
ATTACHMENT
DESIGN PHASE ACTIVITIES
RESPONSIBILITY
PROJECT ACTIVITY STATE CITY
1. PRELEVIINARY COORDINATION
Request 1 - Phase EA X
Field Review of Site X X
Provide Geometries x
Approve Geometries X
Obtain Surveys & Aerial Mapping X
Obtain Copies of Assessor Maps and other R/W Maps X
Obtain Copies of As-Builts x
Send Approved Geometries to Local Agencies for Review Y
Revise Approved Geometries if Required X
Approve Final Geometries X
Determine Need for Permits from other Agencies x X
Request Permits X
Initial hydraulics discussion with District Staff X
Initial Electrical Design discussion with District Staff x
Initial Traffic & Signing discussion with District Staff X
Initial Landscape Design discussion with District Staff x
Plan Sheet Format Discussion x x
2. ENGINEERING STUDIES AND REPORTS
Prepare &Submit Materials Report&Typical Section x
Review and Approve Materials Report & 'Typical Section X
Prepare & Submit Landscaping Recommendation X
Review &Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies x
Review & Approve Hydraulic Design Studies x
Prepare & Submit Bridge General Plan & Structure
Type Selection X
Review &Approve Bridge General Plan& Structure
Type Selection X
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District Agreement No. 8-1165
RESPONSIBTLTTY
PROJECT ACTIVITY STATE CITY
3. R/W ACQUISITION & UTILITIEA S
(Used when qualified Local Agency is performing R/W activities).
Request Utility Verificarion x
Request Preliminary Utility Relocation Plans from Utilities x
Prepare R/W Requirements x
Prepare R/W and Utility Relocation Cost Estimates x
Submit R/W Requirements & Utility Relocation Plans for Review x
Review and Comment on R/W Requirements x
Longitudinal Encroacluuenu Review x
Longitudinal Encroachment Application to District x
Approve Longitudinal Encroachment Application x
Request Final Utility Relocation Plans x
Check Utility Relocation Plans x
Submit Utility Relocation Plans for Approval x
Approve Utility Relocation Plans x
Submit Final R/W Requirements for Review &Approval x
Fence and Excess Land Review x
R/W Layout Review x
Approve R/W Requirements x
Obtain Title Reports x
Complete Appraisals x
Review and Approve Appraisals for Setting Just Compensation x
Prepare Acquisition Documents x
Acquire R/W x
Open escrows and Make Payments x
Obtain Resolution of Necessity x
Perform Eminent Domain Proceedings x
Provide Displacee Relocation Services x
Prepare Relocation Payment Valuations x
Provide Displacee Relocation Payments x
Perform Property Management Activities x
Perform R/W Clearance Activities x
Prepare and Submit Certification of R/W x
Review and Approve Certification of R/W x
Transfer R/W to STATE x
Approve and Record Title Transfer Documents x
Prepare R/W Record Maps X
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District Agreement No. 8-1165
RESPONSIBILITY
PROTECT ACTIVITY STATE CITY
4_ PREPARATION OF PLANS, SPECIPICATlONS AND -ESTIMATES
Prepare and Submit Preliminary Stage Construction Plans X
Review Preliminary Stage Construction Plans X
Calculate and Plot Geometries x
Cross-Sections &Earthwork Quantities Calculation X
Prepare Traffic Management Plan X
Review Traffic Management Plan X
Prepare and Submit BEES Estimate X
Put Estimate in 13EES X
Local. Review of Prelimutary Drainage Plans and Sanitary
Sewer and Adjustment Details X
Prepare & Submit Preliminary Drainage Plans X
Review Preliminary Drainage Plans x
Prepare Traffic Striping and Roadside Delineation Plans
and Submit for Review x
Review Traffic Striping and Roadside Delineation Plans x
Prepare & Submit Landscaping and/or Erosion Control Plans X
Review Landscaping and/or Erosion Control Plans X
Prepare & Submit Preliminary Electrical Plans X
Review Preliminary Electrical Plans X
Prepare & Submit Preliminary Signing Plans X
Review Preliminary Signing Plans X
Quantity Calculations x
Safety Review x X
Prepare Specifications X
Prepare & Submit Checked Structure Plaits X
Review &Approve Checked Structure Plans X
Prepare Final Contract Plans X
Prepare Dane Closure Requirements x
Review and Approve Lane Closure Requirements X
Prepare & Submit Swiping Plan X
Review & Approve Striping Plan x
Prepare Final Estimate X
Prepare & Submit Draft PS&E X
Review Draft PS&E k
Finalize & Submit PS&E to District X
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District Agreement No. 8-1 165
ATTACHMENT
DEFINITIONS
Basic Design Features - A general description of the facility:
1. The project proposal consists of modifying the existing diamond type L-1 interchange on
Interstate 10 in the Coachella Valley at Tndian Avenue (Br##56-0392, KP 53,32) to either a
new partial cloverleaf or new tight diamond with EB on and off hook ramps.
Improvements will extend from approximately KP 52.62 west of Indian Avenue to
approximately KP 53.95 to die east.
Elements of this proposal include proposed alternatives which consist of an addition of a
loop on-ramp in the northeast quadrant, a hook on-ramp in the southwest quadrant, re-
alignment of the WB off and EB off-ramps, increase in intersection spacing, bridge
replacement for Indian Avenue OC, adjustment of access to adjacent businesses, and
traffic signal additions, deletions and modification.
2, The existing design speed of T-10 is 1301ctn/br. The irprovements to the interchange do
not involve realignment to the existing horizomal or vertical design-
The existing design speed of Indian Avenue is 50 kph (32 mph). The proposed design
produces a design speed of 55 kph (35 mph)-
3. The 1-10 at Indian Avenue is an eight-lane freeway with no auxiliary lanes. The Indian
Avenue/I-10 interchange is located west of the Monterey Interchange (PM 44.64), The
improvements to ibe interchange do not include modification to the existing I-10 eight-lane
configuration.
Indian Avenue as currently exists, consists of a bridge overerossing with two 3.658 meter
(12 foot) lanes. The proposed alternatives for Indian Avenue allow for six 3.658 meter
(12 foot) lanes, a 4.267 meter (14 foot) median, and 2.438 meter (8 foot) shoulders.
is
District Agreement No. 8-1165
4. Soundwalls are anticipated for the development of a future lodging facility location in the
south west quadrant of the interchange.
No ramp or mainline additions of HOB✓ are incorporated into the design alternatives.
However, the design alternatives do allow for future addition of mainline HOV with
minimal ramp reconstruction.
The bridge is being widened to accommodate the 33.5 meter (110 foot) arterial designation
per the County of Riverside. The widening will help accommodate the anticipated
increase of traffic volumes along Indian Avenue through the year 2030.
The existing ramps are not metered and it is anticipated that re-configuration of the
interchange will not include ramp metering at timc of construction.
5, Potential Nonstandard Features
A design exception is potentially required for the following:
Advisory
1. Alt. #1: Distance between Ramp Intersection and Local Road Intersection
(20"'Avenue/1-10 WB on and off-ramps) is 83m. The advisory standard is 160m.
2. Alt. #2: Distance between Ramp Intersection and Local Road Intersection
(20"'Avenue/1-10 WB on and off-ramps) is 125m. The advisory standard is 160m.
Maw
1. Alt. #I: Distance between Ramp Intersection and Local Road Intersection
(20"'Avenue/I-10 WB on and off-ramps) is 83m. The mandatory standard is 125m.
2, Alt. #1:Nonstandard superelevation rate _ EB "free-right" on-ramp from Indian
Avenue WB "free-right" on-ramp from Indian Avenue.
3. Alt#2: Nonstandard superclevation rate - EB "free-right" on-snip from Indian
Avenue.
i
16
�.' -�
MINUTE ORDER NO. 6969
APPROVING DESIGN COOPERATIVE AGREEMENT NO. 8-1165
WITH CALTRANS FOR THE DESIGN PHASE OF THE INDIAN
CANYON DRIVE/I-10 INTERCHANGE PROJECT;CITY PROJECT
NO. 00-14.
I HEREBY CERTIFY that this Minute Order approving Design Cooperative Agreement No.8-1165
with Caltrans for the Design Phase of the Indian Canyon Drive/ 1-10 Interchange Project; City
Project No.00-14, was adopted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 5th day of December, 2001.
ATRICIA A. SANDERS
City Clerk
ATTACHMENT
AMENDMENT NO. 1
08-Riv-10-KP 53.31
(PM 33.13)
Reconstruct Existing Interchange
At Indian Avcnuc
FA 455700
District Agreement No. 8-1 165 A/1
AMENDMENT NO.1 TO AGREEMENT NO. 8-1165
This AMENDMENT NO.1 to AGRF,FMENT NO. 8-1165, entered into effective on
, 2006, is between the STATE OF CALIFORNIA, acting by and
through its Department of Transportation, referred to herein as "STATE," and the
CITY OF PALM SPRINGS, a body politic and a
municipal corporation of the State of California,
referred to herein as "CITY."
RECITALS
I. The parties hereto entered into Agreement 8-1165 (Document No. 015237) on
December 5, 2001, said Agreement defining the terms and conditions of a project to widen
Indian Avenue on both sides of 1-10 near the interchange, widening or relocation of existing
ramps and replacing the existing overcrossing structure on Route 10 at Indian Avenue,
referred to herein as "PROJECT."
' 2. It has been determined that PROJECT work and construction cannot be completed prior to
the termination date of said Agreement.
IT IS THEREFORE MUTUALLY AGREED:
1. SECTION III, "IT IS MUTUALLY AGREED,"Article18 of the original Agreement is
replaced in its entirety to read as follows:
"Except as otherwise provided in Article (17) above, this Agreement shall terminate upon
satisfactory completion (all claims paid, if any) and acceptance of the PROJECT construction
contract, or on December 31, 2008,whichever is earlier in time, except those provisions
which relate to indemnification, ownership, operation and maintenance of PROJECT will not
terminate unless expressly so provided in a fonnal amendment to this Agreement."
2. All other terms and conditions of said Agreement No. 8-1165 (Document No. 015237) shall
remain in full force and effect.
1
District Agreement No, 8-1165 A/1
3. This Amendment No. l to Agreement is hereby deemed to be a part of Agreement
No. 8-1165 (Document No. 015237).
SIGNATURES ON FOLLOWING PAGE:
2 G7r 7)r^
District Agreement No. 8-11 G5 A/1
STATE OF CALIFORNIA CITY OF PALM SPRINGS
DEPARTMENT OF TRANSPORTATION
WILL ICEMPTON By:
Director City Manager
By: Attest:
MICHAEL A. PEROVICH City Clerk
District Director
APPROVED AS TO FORM AND By: =
PROCEDURE: Counsel
Attorney,,
Department of Transportation
CERTIFIED AS TO FUNDS:
By:
District Budget Manager
CERTIFIED AS TO FINANCIAL
' TERMS AND POLICIES:
(`By:
h� ounling Adm`Fpisizator
3
MINUTE ORDER NO.
APPROVING AMENDMENT NO. 1 TO AGREEMENT
NO. 4429 (DISTRICT AGREEMENT NO. 8-1165)
WITH THE STATE OF CALIFORNIA, DEPARTMENT
OF TRANSPORTATION (CALTRANS), A
COOPERATIVE AGREEMENT FOR THE DESIGN
OF THE INDIAN AVENUE/INTERSTATE 10
INTERCHANGE
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving Amendment No. 1 to Agreement No. 4429 (District
Agreement No. 8-1165) with the State of California, Department of
Transportation (Caltrans), a Cooperative Agreement for the design of the Indian
Avenue/Interstate 10 Interchange, was adopted by the City Council of the City of
Palm Springs, California, in a meeting thereof held on the 6th day of December,
2006.
James Thompson, City Clerk
0617 S