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Home My WebLink About12/6/2006 - STAFF REPORTS - 2.H. �FALMA. SA O ?� + F y 41 V w A F H * roN'ogaix r City Council Staff Report DECEMBER 6, 2006 CONSENT CALENDAR Subject APPROVAL OF AMENDMENT NO. 2 TO AGREEMENT NO. 5252 WITH SPEER CIVIL FOR PROFESSIONAL ENGINEERING SERVICES From: David H. Ready, City Manager i Initiated by. Public Works and Engineering Department SUMMARY Approval of Amendment No. 2 will extend the term of the original contract through June 30, 2007, RECOMMENDATION: 1) Adopt Minute Order No. "APPROVING AMENDMENT NO. 2 TO AGREEMENT NO. 5252 WITH SPEER CIVIL IN THE AMOUNT OF $39,264 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $113,264 FOR PROFESSIONAL ENGINEERING STAFF SERVICES TO ASSIST THE DEPARTMENT OF PUBLIC WORKS & ENGINEERING WITH DEVELOPMENT AND CAPITAL PROJECT WORKLOADS THROUGH JUNE 30, 2007;" and 2) Authorize the City Manager to execute all necessary documents. STAFF ANALYSIS: On April 5, 2006, City Council approved a professional services agreement with Speer Civil to assist the Department of Public Works & Engineering with development and capital projects workloads. The term of the original agreement was through the end of the 2005/2006 fiscal year. Amendment No. 1, approved by City Council on June 21, 2006, extended the term of the contract through November 30, 2006, and increased the original contract amount by $39,000 to $74,000. The contract with Speer Civil has provided significant assistance to Public Works & Engineering staff. Many capital improvement projects have been able to be advanced with the additional staff assistance. The contract amount of $74,000 is financed using General Funds budgeted in the 2005/2006 and 2006/2007 fiscal year budgets. However, as the assistance provided by Speer Civil has related to City capital ITEM NO. 7� City Council Staff Report December 6, 2006 - Page 2 Speer Civil Agreement, Amendment 2 improvement projects, a majority of the costs of this contract have been paid from the capital project funds (i.e. Gas Tax and Measure A funds). Through September 30, 2006, a total of $47,136 has been paid of which only $7,872 was from the General Fund. The other $39,264 in payments were related to capital improvement projects. The need remains for assistance with Public Works & Engineering Department staff. Amendment No. 2 will extend the term of the contract through June 30, 2007. The current contract total will be increased by an equivalent amount previously paid towards capital improvement projects through September 30, 2006, ($39,264). ) �i FISCAL IMPACT' Finance Director Review. at' Funding for this contract is available in General Fund account 001-4171-43200. David J. Barakian hT omas J. Wi on Director of Public Works/City Engineer Assistant City anager David H. Ready, i y Ma a ATTACHMENTS: 1. Amendment No. 2 2. Minute Order ATTACHMENT AMENDMENT NO. 2 AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT NO. 5252 WITH SPEER CIVIL PROFESSIONAL ENGINEERING SERVICES The following articles of Agreement No. 5252 are hereby amended as follows: SECTION 3.1 Compensation of Firm. For the services rendered pursuant to this Agreement, Firm shall be compensated and reimbursed in accordance with the terms set forth in Scope of Work, in an amount not to exceed $113,264, SECTION 4.4 Term, Unless earlier terminated in accordance with Section 8.5 of this Agreement, this Agreement shall continue in full force and effect until June 30, 2007, unless extended by mutual written agreement of the parties. SCOPE OF SERVICES (Exhibit "A") - Exhibit "A" from Agreement No. 5252 shall be revised as indicated on the attached Exhibit"A", and the total compensation shall not a)ceed $113,264. Purchase Order Number(s)- Agreement Number. 5252 Original Minute Order Number: 7838 City Council Approval: April 5, 2006 Original Contract Amount: $ 35,000 Amendment No. 1 Increase: $ 39,000 Amount of Increase: $ 39,264 Amended Total: $ 113,264 Account Number(s): 001-41 71-43200 i SIGNATURES ON NEXT PAGE Speer Civil Professional Engineering Services Amendment No. 2 Page 2 ATTEST. CITY OF PALM SPRINGS, a municipal corporation By, By City Clerk City Manager CONTRACTOR: SPEER CIVIL Mailing Address' 50855 Washington Street, , Suite C-280, La Quints, CA 92253 CONTRACTOR: Check one.`Individual—Partnership_Corporation I I BY By: i Signature(notarized) Signature(notarized) t ' Name Name: Title: Title: (This Agreement must be signed in the above space by one of This Agreement must be signed in ilia above space by one of ilia following:Chairman orthe Board,Piesident or any Vice the following: Secrctury,Chief Financial Officer or any President) Assistant Tmmurcr) State of State of I County of Iss County of Iss on before me, On before me, personally appeared personally appeared personally known to me (or proved to me on die basis of satisfactory personally(mown to me (or proved to me on the basis of satisfactory evidence) to be die persnn(5) whose name(c) is/arc subscribed io the evidence) to be the person(s) whose name(s) is/arc subscibed to die within instrumcnr and acknowled,,cd to me that hdshe/ihcy executed within instrument and a kiluwledgcd to me dial.heAhehhcy e\eenled the sank m his/her/their authorized capaciry(ies), and titer by the same in IiMiur/dicir authorized capamty(ics), and that by his/her/their signature(s)on the instrument the person(s), or the entity his•/hur/dicir signature(s) on the instrument die pereon(s),or din entity upon behalf of which the person(c)acted,executed die instrument upon behalf of which the person(s)acted,cxcculod the mstrumenr WITNESS my hand and official seal. WITNESS my hand and official seal. Notary Signature: Notary Signature!_ Notary Seal: Notary Sett i Exhibit"A" Scope of Services-Speer Civil Provide a California Registered Civil Engineer, Steve Speer (Consultant), to work on an "on-call" basis, Monday through Friday at City Hall, for a minimum of two (2) hours on any given work day up to a maximum of 24 hours per week. Services to include staff services in development review and conditioning, capital project design and administration. Work to include coordinating the Capital Improvement Program, completing PS&E, putting projects out to bid and other staff duties as assigned. City to provide office space, general office supplies and computer access. Service to be provided at hourly rate of $96 per hour, There shall be no mileage charges as Consultant will not be required to travel more than 200 miles from Palm Springs. There shall be no mark up on reimbursable expenses City to provide mailing, copies and other traditionally reimbursable expenses, so in no case will Consultant's reimbursements exceed $500 per month. Total compensation shall not exceed the amended contract total of$113,264. MINUTE ORDER NO. APPROVING AMENDMENT NO. 2 TO AGREEMENT NO. 5252 WITH SPEER CIVIL IN THE AMOUNT OF $39,264 FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $113,264 FOR PROFESSIONAL ENGINEERING STAFF SERVICES TO ASSIST THE DEPARTMENT OF PUBLIC WORKS & ENGINEERING WITH DEVELOPMENT AND CAPITAL PROJECT WORKLOADS THROUGH JUNE 30, 2007 I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving Amendment No. 2 to Agreement No. 5252 with Speer Civil in the amount of $39,264 for a total contract amount not to exceed $113,264 for professional engineering staff services to assist the Department of Public Works & Engineering with development and capital project workloads through June 30, 2007, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 6th day of December, 2006. James Thompson, City Clerk 000