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Home My WebLink About11/15/2006 - STAFF REPORTS - 2.G. ��QALM SAR iy U y. M i ep1 oxeye •T '�* �q4')7c) L I City Council Staff Report DATE. November 15, 2006 CONSENT CALENDAR SUBJECT: APPROVE PURCHASE OF SPECIALIZED EQUIPMENT FOR WASTERWATER TREATMENT PLANT PER AGREEMENT WITH VEOLIA WATER NORTH AMERICA—WEST, LLC FROM: David H. Ready, City Manager BY: Assistant City Manager--Administrative Services SUMMARY On June 21, 2006 City Council approved an agreement with Veolia Water North America — West, LLC to operate the City's Wastewater Treatment Plant. Under this agreement, all rolling stock was scheduled to be replaced by the City. The City and Veolia have identified ten (10) vehicles and/or specialized equipment that need to be replaced within the current fiscal year. This action would authorize the purchase of one (1) John Deere Loader and one (1) GapVax Combination Vacuum/Sewer Jet. The remaining eight (8) vehicles that are scheduled to be purchased within the current fiscal year are currently being researched and will be brought Forward in the near future. RECOMMENDATION: 1. Adopt Minute Order approving the purchase of one (1) new John Deere 244J loader from RDO equipment of Riverside, CA. via CMAS contract # 401380012A in the amount of$64,031.52. 2. Adopt Minute Order approving the purchase of one (1) new GapVax Model # VHD64F200 combination vacuum/sewer jet vehicle from Plumbers Depot of Gardena, CA. via a cooperative purchase on Inland Empire Utilities Agency RFP-RH-05-044 in the amount of$321,223.22. 3. Adopt Resolution No. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA AMENDING THE BUDGET FOR THE 2006-07 FISCAL YEAR. 4. Authorize the City Manager to Execute all Documents Necessary STAFF ANALYSIS: In June, the City Council entered into a long-term agreement with Veolia Water North America— West LLC to operate and maintain the City's Wastewater Treatment Plant. Under this agreement, the City agreed to replace the existing rolling stock consisting of several PfEM NO. - City Council Staff Report November 15, 2005 -- Page 2 WWTP Vehicles and Equipment vacuum/sewer jet vehicles, a couple of tractors, a combination of medium and heavy duty pickup trucks and some other specialized equipment. Most of these vehicles and specialized equipment are at least 10 years old and have out-lived their useful operational life. The John Deere Loader is replacing a 1995 John Deere tractor that is currently out of service due to major mechanical failure. Due to the failure of this tractor, Veolia has had to rent a replacement tractor at a cost of $960 per week for the past couple of months. Staff has determined that the City can purchase a new 2007 John Deere 244J loader at a reduced government price via a California Multiple Award Schedule (CMAS) contract. By purchasing this tractor on the CMAS contract, the City will be able to save approximately $16,479 from the manufacturer's list price of the tractor. This unit is also available for immediate delivery, which will eliminate the need to rent a tractor at a considerably higher cost. The GapVax Model # VHD64F200 combination vacuum/sewer jet vehicle replaces a 1992 model that has exceeded its planned life cycle by four (4) years. The vacuum/sewer jet, which is integral to routine maintenance of the sewer system, is being cooperatively purchased through a formal solicitation process that was conducted by the Inland Empire Utilities Agency. All existing assets being replaced will be sold at public auction and funds realized from the sale will be returned to the Motor Vehicle Replacement Fund to supplement future acquisitions. Section 7.09.010 of the Municipal Code provides that the City Council may authorize the acquisition of supplies, equipment or services through a joint powers or other cooperative purchasing program with a public entity or association of public agencies. Since bath the John Deere tractor and GapVax vacuum/sewer jet are available through cooperative purchasing programs, staff finds that the cooperative purchase of these units through these programs is acceptable and will adequately protect the public interest in that the total cost of equipment is likely to be less than could be obtained through an independent City, mp titive process. FISCAL IMPACT: IFinance Director Review: / ip Funds for this purchase will be transferred from Account # 420-0000-29301 (Fund Balance Wastewater Treatment to Account*510-5475-50015 (Specialized Equipment). Ci L. Butzl s stant City Manager David H. Ready, City Man ,Attachments: 1. Minute Order (2) 2. Budget Resolution MINUTE ORDER NO. APPROVING PURCHASE OF ONE (1) NEW JOHN DEERE 244J LOADER FROM RDO EQUIPMENT OF RIVERSIDE, CA. VIA CMAS CONTRACT #401380012A IN THE AMOUNT OF $64,031.52. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving the purchase of one (1) new John Deere 244J Loader from RDO Equipment of Riverside, CA. via CMAS contract#401380012A in the amount of $64,031.52 was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 15th day of November, 2006. James Thompson, City Clerk MINUTE ORDER NO. APPROVING PURCHASE OF ONE (1) NEW GAPVAX MODEL #VHD64F200 COMBINATION VACUUM/SEWER JET VEHICLE FROM PLUMBERS DEPOT OF GARDENA, CA. VIA A COOPERATIVE PURCHASE ON INLAND EMPIRE UTILITIES AGENCY RFP-RH-05-044 IN THE AMOUNT OF $321,223.22. I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that this Minute Order approving the purchase of 1 (one) new GapVax model #VHD64F200 combination vacuum/sewer jet vehicle from Plumbers Depot of Gardena, CA. via a cooperative purchase on Inland Empire Utilities Agency RFP- RH-05-044 in the amount of $321,22322, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 15th day of November, 2006. James Thompson, City Clerk RESOLUTION NO. OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE BUDGET FOR THE 2006-07 FISCAL YEAR. WHEREAS Resolution 21611 approving the budget for the fiscal year 2006-07 was adopted on June 7,2006, and WHEREAS the City Manager has recommended, and the City Council desires to approve, certain amendments to said budget; NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record inter-fund cash transfers as required in accordance with this Resolution, and that Resolution 21611, adopting the budget for the 2006-07 fiscal year is hereby amended as follows: SECTION 1. ADDITIONS Fund Activity Account Amount 510 Specialized 6475-50015 $385,255 Equipment Purpose: To provide additional funds to purchase rolling stock SECTION 2. SOURCE Fund Activity Account Amount 420 Fund Balance 0000-29301 $385,255 ADOPTED THIS day of 2006. David H. Ready, City Manager ATTEST: James Thompson, City Clerk CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF PALM SPRINGS ) I, JAMES THOMPSON, City Clerk of the City of Palm Springs, hereby certify that Resolution No. is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on by the following vote- AYES: NOES: ABSENT: ABSTAIN: James Thompson, City Clerk City of Palm Springs, California