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HomeMy WebLinkAbout2002 - MINUTES - 5/8/2002 CITY OF PALM SPRINGS CITY COUNCIL MINUTES MAY 8, 2002 , An Adjourned Regular Meeting of the City Council of the City of Palm Springs, California, was called to order by Mayor pro tem Reller-Spurgin, in the Council Chamber, 3200 Tahquitz Canyon Way, on Wednesday, May 8, 2002, at 5:00 p.m., at which time, the City Attorney announced items to be discussed in Closed Session, and at 7:00 p.m., the meeting was convened in open session. ROLL CALL: Present: Councilmembers Hodges, Mills, Oden, Reller-Spurgin Absent: Mayor Kleindienst The meeting was opened with the Salute to the Flag. REPORT OF POSTING OF AGENDA: City Clerk reported that the agenda was posted in accordance with Council procedures on May 3, 2002. REPORT OF CITY ATTORNEY ON MATTERS DISCUSSED IN CLOSED SESSION (All E=ntities) - See items on Page 3 of agenda this date. PRESENTATIONS: None. HOUSING AUTHORITY: INDUSTRIAL DEVELOPMENT AUTHORITY: FINANCING AUTHORITY: COMMUNITY REDEVELOPMENT AGENCY: No Business PUBLIC COMMENTS: None ' APPROVAL OF CONSENT AGENDA: It was moved by Mills, seconded by Oden and unanimously carried, Kleindienst absent, that Item 1 be adopted. Review by City Manager of Consent Items to be clarified. Executive Director — Airports reviewed the bidding process and added that the project has been broken into phases; that most of the restaurants are considering valet parking in the structure; that the ingress/egress recommendation on Indian Avenue was by the consultant, Walker Parking, that the company determined that there is a safety issue with ingress to Indian Avenue; that the amount of vehicles would cause stacking and the possibility of accidents; that the recommendation is an up ramp; that with the up ramp and the valet parking combination, there should be easy flow of traffic; that there may be :stacking time to time, due to the release of special event timing, but that the stacking would not be the average; that the building itself does contain the possibility of three elevators; that it is recommended in order to stay within budget and to produce a budget savings, to eliminate the proposed third elevator; that the shaft and machinery would be built; that it is the cab itself that would not be placed; that the savings is $60,000; that the down slope of the structure would allow for handicap use through ramps; that all handicapped parking is on the ground floor: that the slopes that are proposed are ADA ' compliant; that once a tenant is located for the bank building, the choice to install the cab for the elevator may be made; that the bidding will include all three proposed elevators as stand-alones; that the Council will be asked to make further determination on whether to move ahead with three, two or one elevators; and that the consensus at this time is not to move ahead with the center elevator. Council Minutes 05-08-02, Page 2 ' Director of Downtown Development stated that there have been letters received from surrounding property owners regarding the center elevator; that the letters do state that the elevator was presented in a way that it is a part of the overall project; and that two of the business owners are strongly in favor of the use of the center elevator. Mike Fontana stated that the center elevator does not land well; that due to the slope the elevator is not at grade level; that it was felt by the management team to forego fully equipping the center elevator, but that it is a decision of the Council. Executive Director — Airports stated that it is the recommendation of the management team to leave all three in place, but only fully equip the two; that by July 1, the team will be able to review the item with the Council regarding moving ahead with the center elevator. Councilmember Mills started that it is the third, south elevator that is being recommended not to be fully placed; that the middle and north are being recommended due to the price. Mr. Fontana stated that all the elevators have stops, and that it is the south elevator that will be built, but not fully equipped. Councilmember Reller-Spurgin questioned the deferential. Mr. Fontana stated the price difference would be $60,000 for the cab itself. Director of Downtown Development stated that the south elevator is most valuable to the bank building and businesses south of Baristo Road. Councilmember Mills stated the proposal does make sense. Councilmember Hodges stated that all three elevators are needed; that if one is handicapped and uses the left side elevator, a tremendous distance must be covered to get to ones car; that the City never has enough handicapped parking; that the handicapped will be parked all over the structure; and questioned if the center elevator could be designed with the handicapped in mind. Executive Director — Airports stated that if the center elevator was used, the handicapped would have access to the ramp. Mr. Fontana stated that there is six feet to bottom of grade; that the elevator could in fact stop at grade, but that it would not be able to stop on the 2nd or 3rd levels; that the cab height would interfere; that the problem is the cab is rectangle and the area of stoppage is on a slope; that one should bear in mind that this structure is a ramp structure; and therefore not level to allow the elevators to stop on all levels. Director of Downtown Development stated that the location of the elevators could be anywhere in the structure and the same type of problem will occur. Executive Director - Airports stated that if the budget allows, the three elevators will be in place; that if not, once a tenant fills the bank building, the elevator will be completed; that at this point, the management team is looking at keeping in the proposed budget. Council Minutes 05-08-02, Page 3 Councilmember Reller-Spurgin questioned the:cost of buying two rather than three, due , to quantity purchasing. Mr. Fontana stated that the bidding would include two elevators, with the third as an alternate bid. Councilmember Oden stated that in reality, it,would have three elevators, but that the option is to get the third cab when necessary. Councilmember Hodges stated that if the cab were not purchased now, it would not happen. Councilmember Oden stated that if an adjustment is needed, it can be made in the future. Councilmember Reller-Spurgin stated that the cost is only $60,000. Mr. Fontana stated it may be that the additional funding will be found within the budget; that at this time, the management team is trying to create components to add or delete to stay within the budget; that as each component is due, the Council will have the choice to decrease the scope or to increase funding. City Manager stated that there is a choice, the Council can choose to have one elevator at each end of the structure; that it could choose to have one on an end and a center; or , that all three could be chosen. Councilmember Hodges questioned the availibility of ADA funding for the elevators. Director of Downtown Development stated that it is his opinion that all three are needed; that the quality of the structure would require the three; that the sloping ramps will be a long way for the handicapped to use; and that the length of the building is longer than a football field. Executive Director — Airports stated that the management team does recommend all three, but that flexibility is needed due to cost savings and that the two should provide for the need. Councilmember Hodges stated that the bottom line is that someone would have to traverse the entire structure to get where is needed. Councilmember Mills stated that all agree all three elevators are needed; that the south end elevator could be placed at the review of July 1, with an adjustment of the budget; that at this time, the management team is striving to stay within its set means; but that the Council does have the option at a later date to add the cab into the budget. Minute Order 7071 approving the plans, specifications and working details for the Downtown Parking Structure, CP01-27; and authorize bidding for all trade contracts was presented; after which, it was moved by Mills, seconded by Oden, and unanimously carried, Kleindienst absent, that MO7071 be adopted. EXTENDED CONSENT AGENDA: None Council Minutes 05-08-02, Page 4 ' PUBLIC HEARINGS: None COUNCIL COMMENTS/ANNOUNCEMENTS/INTERAGENCY REPORTS: Councilmembers reported on various civic and community organizational meetings and events which they attended, subsequent to the last regular meeting, and announced upcoming events of community interest. LEGISLATIVE ACTION: None ADDITIONAL LEGISLATIVE ITEMS: None. ADDED STARTERS: None. REPORTS & REQUESTS: CITY COUNCIL reports or requests a) Councilmember Oden requested a report regarding employee practices for contractual agreement of APOCA for managed parking. PUBLIC reports or requests STAFF reports or requests ADJOURNMENT: There being no further business, Mayor declared the meeting adjourned. PA RICIA A. SANDERS City Clerk