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Home My WebLink About5/16/2001 - STAFF REPORTS (14) DATE: May 16, 2001 TO: City Council FROM: Procurement Manager and Fire Chief AWARD OF BID NO. 01-14 FOR PERSONAL FIREFIGHTER SAFETY REPLACEMENT EQUIPMENT AND PARTS. RECOMMENDATION: It is recommended that the City Council award Bid No. 01-14 for Furnishing and Delivering Personal Firefighter Safety Replacement Equipment and Parts for the Fire Department to Allstar Fire Equipment, Inc. of Arcadia, CA in the amount of $23,239.86 for use in conjunction with existing fire safety equipment. SUMMARY: The Fire Department needs to purchase replacement equipment and parts in order to maintain our Self-Contained Breathing Apparatus that have been used while fighting fires. The purchase ofthese parts will ensure our compliance with OSHA regulations and protect the safety of our Firefighters. BACKGROUND: The Fire Department utilizes self-contained breathing apparatus (SCBA) for respiratory protection in the course of firefighting activities. The SCBA are critical to the Department's ability to effectively respond to life-and property-threatening situations. Although the Department has been utilizing SCBA units for many years, the latest OSHA law requires firefighters to wearthis equipment any time they are in a hazardous environment(2 in 2 out rule). As our existing SCBA equipment is used during fire fighting activities, various assemblies, regulators, seals, hoses, valves, gaskets, and related equipment parts must be replaced to maintain the effectiveness and performance of the SCBA. To remain compliant with OSHA regulations, maintain our existing SCBA equipment, and most importantly protect the safety of our Firefighters, replacement EZ Flo Regulators, Facemasks,Carbon Cylinders,and associated components are required. The installation of these replacement parts will be performed by our own in-house, factory-trained and certified, Fire Department personnel. Invitation for Bids No. 01-14 for furnishing and delivering the Personal Firefighter Safety Equipmentwas advertised in the Desert Sun on April 22, 2001 and concurrently mailed to the three distributors of this safety equipment. Two bids were received, opened and read publicly in the Procurement Office at the bid opening time and date of 2:00 P.M. , May 4, 2001. Results of this IFB are as follows: Allstar Fire Equipment, Inc. $23,239.86 Arcadia, CA Vallen Safety Supply $26,713.26 Santa Fe Springs, CA / x� Personal Firefighter Safety Replacement Equipment and Parts Page 2 Funds forthis purpose are available as follows: $13,239.86 in Account#001-3520-42490, Fire Department, Non-Capital Equipment Account, $7,000 in Account#001-3520-43010, Fire Department, Special Parts&Repairs Account, and$3,000.00 in Account#415-6075- 43010, Airport Rescue, Special Parts & Repairs Account, HAROLD E. GOOD BABY A. F/ EET Procurement Manager Fire Chief APPROVED: City Manager Attachment: (1) Minute Order REVIEWED BY DEFT.OF FINANCE I �� PROOF OF PUBLICATION This space is for Counly Clerk's Fling Slan� (2015.5C.C.P.) OF PA C. ✓�so ?6 z SLATEOFCALIFORNIA �l County of Riverside JERK I am a dtizea of the UWW States and A resident of the County aforesaid I am over the age of eighteen years,and and not a party tour Interested In the above-entitled nuttec 1 am the principal clerk of a printer of the DESERT SUN PUBLISHING COWANYa newspaper of general circulation, Proof of Publication of printed and published in the city of Palm Springs, County of Riversitte,and which newspaper has been ....................................... ......... adjudged a newspaper of general emulation by the Superior Court of the County of Riverside,State of- . ...................... ................................ Calfoonua;under the dale of March 24,1988. Case Number 191236;that the notice,of which the (� annexed is a printed copy(set in type not smaller than nonpareiD,has been published In each regular . and entire issue of said newspaper and not In any No.7914 NOTICE INVITING BIDS nrpplemenl thereof on the following dates,to-wit: CITY OF PALM SSPROM OS, CALIFORNIA PROVIDING a DE FOR PERSONAL FDA FIREFIGHTER L SR NI 43 FLEQUIPMENT E IPME TMENT NOTICE IS HEREBY GIVEN that eased Bids will be received at the Office of the Procurement - Manager, 3200 East Tahquitz Canyon Way, Palm ��K c be publicly CA. until Thursday May i time a 2:80 P.M.local time,at Which date'anrj time they will ,... .......... ......... .................. be publlety oppened and mad in the Procurement Manager's Office for providing and delivering the following. Personal Firefighter Safety Equipment ee. 0,,,,,,4,9040f for the Palm Springs Fire Department. .. _ Specifications and Bid documents may be ob- i talned from the Procurement Office or by callm —J (760)322-8373 Requests for specifications to be aM mailed out must be addressed to the Procure- ment Manager's Office, P. O. Box 2743,'Palm , Springs, CA 92263-2743. No Bid will be consid- _ eyed unless it is made on the Mandatory Bid Sub- -- " - mittal Forms furnished by the City. The City of Palm Springs reserves the right to re-h•-=�� - —`- ech cal defect i s a bid waive any uraormahry or`.- I mtify(or declare)urderpenahy of perjury that the - { It is the responsibility, of the bidder to see that foregoing Is true and coned any bid sem through the mail shall have sufficient time to be received by the Procurement Office Prior to bid opening time. Late bids will be re- - turned to the bidder unopened. 01' The receiving time in the Procurement Office will be the governing time for acceptability of bids. Mfed at Palm Springs,California Telegraphic and telephonic bides will not be ac- and ire rX bids P Items e Safety dOGRACE F V.standard. P INDd. Therefore Of..�._.. ...._.......�..�. ES /J ............. .«....... Brand,the Fire De artment's standard. s, as specified. HAROLD E.n GOOD, CPPO r VL{/J��f l��(�(� `J/ l/ Procurement Manager .................. ........_........._..—. ............... Date. April 18 2001 SIGNATURE ub,April_22 12001 --- MINUTE ORDER NO. 6851 AWARDING BID NO. 01-14 FOR PERSONAL FIREFIGHTER SAFETY EQUIPMENT AND PARTS TO ALLSTAR FIRE EQUIPMENT OF ARCADIA, CA, IN THE AMOUNT OF $23,239.86, FOR USE IN FIRE FIGHTING ACTIVITIES BY THE FIRE DEPARTMENT. ------------------ I HEREBY CERTIFY that this Minute Order, awarding Bid No. 01-14 for personal firefighter safety replacement equipment and parts to Allstar Fire Equipment Co. of Arcadia, CA, in the amount of $23,239.86, for use in fire fighting activities by the Fire Department, was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16th day of May, 2001. PATRICIA A. SANDERS City Clerk