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Home My WebLink About5/16/2001 - STAFF REPORTS (8) DATE: May 16, 2001 TO: City Council FROM: Assistant City Manager - Administration SUBJECT: Palm Springs Desert Resorts Convention and Visitors Authority Name Change RECOMMENDATION: That the City Council approve a name change for the Palm Springs Desert Resorts Convention and Visitors Bureau (CVB) to Palm Springs Desert Resorts Convention and Visitors Authority (CVA). SUMMARY: The Palm Springs Desert Resorts Convention and Visitors Authority's Executive Conunittee is requesting that all active member cities-county ratify the name change of the Convention and Visitors Bureau to the Convention and Visitors Authority that was originally approved at its meeting of November 16, 1999. BACKGROUND: As mentioned above,on November 16, 1999,the Executive Committee of the JPA approved a name change for the Palm Springs Desert Resorts Convention and Visitors Bureau to the Palm Springs Desert Resorts Convention and Visitors Authority. However, since this constituted an amendment to the Joint Powers Agreements between the various cities and the county, the Amendment was not completed as required under Article XVI of the Joint Powers Authority Agreement. Upon questioning from the City of Palm Springs,the process was returned to the Executive Conunittee to follow through on the Amendment in accordance with provisions of the Agreement. Attached is material received from the CVA, as well as a proposed Minute Order of the City Council of the City of Palm Springs approving the CVA name change. D� Dallas J. Flieek, Assistant City Manager- Administration APPROVED City Manager Attachments: 1. Memorandum from Palm Springs Desert Resorts Convention and Visitors Authority re Name Change 2. Minute Order 4 *4 20? MEMORANDUM PALM SPRINGS DESERT RESORTS. CONVENTION' A M D TO: ALL CITY MANAGERS vusu'u'®us nwauG®uaavw FROM: rTERRI MILTON, Administrative Assistant TGe Deol Rawl Cmummtlnes PFRum ,doCP,nvlp DATE: APRIL 19, 2001 CUIIEDRAL CITY DP.SEWITUI'SPRINGS SUBJECT: CVA NAME CHANGE AMENDMENT FOR INDIAN WELLS CITY COUNCIL AGENDA INDIO IA RUIN'fA --_----------------------------------------- — — ----- 19LM DESERT The JPA Executive Conunittee at their Tuesday, April 17 meeting approved the EALNI6Pa1NGs request and directed staff to forward the following information to you in order mwcuD MIRAGE that this item is presented to your City Council, at their next meeting, for approval. Enclosed with this memorandrnn is a copy of Staffs Recommendation as presented to the JPA on April 17. We respectfully request that you add this item to your City Council Agenda for their approval. This matter is simply a housekeeping item. If you have any questions, please let me know. Thank you for your cooperation. Enclosures/3 69-93011AGY 111,SUITE 201 RANCHO MIRAGE,CA 92270 cc: JPA Delegate/Alternate 76a-770-9000 760-770-9001 PAX 80D-967-3767 www.P;dm SPringsHSA cnm WASHING'TON,D.C. SALES OEEICE 115 NOR1'H FAIRFAX 51'.,SIR M 3110 ALEXANDRIA,VA 22314 703-549-8026 703-519-7579 FAX r MEMORANDUM PALM SPRINGS TO: IPA EXECUTNE COMMITTEE DESERT RESORTS CONVENT ION A N n FROM: TERRI MILTON, Administrative Assistant VISITORS AUTHORITY %LenemrA'6an,r cn,nnnn:mn, DATE: APRIL 17, 2001 ofRme.edr Caunlp CRrI IEO1W.CP11 SUBJECT: NAME CHANGE AMENDMENT DESERT I101 SPIIINGS IN IAN WELLS INDIO IS SUE/STATEMENT LA QUINrn The CVA Name Change approved at the November 16, 1999 JPA Executive PALM DESU0 Committee meeting should be forwarded to all Active member Cities/County PALM SPRINGS for their ratification;after ratification, an Amendment will be forwarded to the RANGHO MIRAGE State of Califoniia to record. This approval of the name change would also update our financial records. BACKGROUND/RESEARCH Enclosed with this rnernorandum is a copy of Article XVI of the JPA Agreement concerning Amendments to the Agreement, a copy of the November 16, 1999 meeting minute motion is attached and a copy of the proposed Amendment. RECOMMENDATION It is staffs recommendation that the Amendment to the IPA Agreement be, presented to all Active Member Cities/County for their subsequent approval. Further, that staff be directed to pay the filing fee to the Secretary of State and request nine additional certified copies for each member city/county records. 69-930IIW1 111,SUITE 201 RANCHO MIRAGE,CA 92270 760-770-9006 760-770 9001 FAX 800-967-3767 m 111 FarmSpi In RsUSA com WASIIING'I ON,U C SALES OFRICE 115 NOR'FII IAIRRAN S1 SUITE 300 ALEXANDRIA,VA 22319 703-549 8026 7119-519 7579 FAX GA� 3 1 provided that a Resolution be approved outlining the payment schedule for all contributions 2 which the member organization would have paid if it had not withdrawn from participation 3 current contribution and continuing contribution be approved by both the applicant and by a 4 unanimous vote of the Executive Committee This provision will ONLY be extended to the City R 5 of Desert Hot Springs for a "one-time-only" request for re-admission during the 1995 1996 fiscal 6 Year as outlined in Resolution No. 5 authorizing said re-admission of the City of Desert Hot 7 Springs. S ARTICLE XV 9 CONTRACT SERVICES 10 Nothing in this Agreement shall be deemed to prohibit a member organization from expending t 1 additional efforts and resources or contracting with the Bureau or other entities for additional 12 services and benefits similar to those realized from participation in this Agreement. 13 14 ARTICLE XVI 15 AMENDMENTS TO JOINT POWERS AGREEMENT I 16 This Joint Powers Agreement may not be amended except by a vote of two-thirds of the entire 17 membership of the Executive Committee AND subsequent ratification by the governing bodies 18 of two-thirds of the member organizations, provided further that any amendment of the amount 19 of member contributions, as stated in Article XI, shall require the unanimous vote of the entire 20 active membership of the Executive Committee and subsequent ratification by the governing 21 bodies of all active member organizations. 22 23 ARTICLE XVII 24 TERMINATION AND DISTRIBUTION OF ASSETS 25 This Agreement may be terminated at any time upon election to terminate by the governing 26 shy t1�SNUA414AlB FILE NO F sT u.Fl� q o � II�� ffi1lBl�� AMENDMENT TO A JOINT POWERS AGREEMENT (Government Code Section 6503.5 or 6503.7) Instructions: 1. Complete and mail to: Secretary of State, P.O. Box 944225, Sacramento, CA 94244-2250 (916) 653-3984 2. Include filing fee of$5.00. (Office Use Only) 3. Do not include attachments. Date of filing initial notice with the Secretary of State: May 19, 1989 File number of initial notice: 963 Name of Joint Powers agreement: Palm Springs Desert Resorts Convention and Visitors Bureau Mailing Address: 69930 Hwy. 111, Suite 201, Rancho Mirage, CA 92270 Complete one or more boxes below. The agreement has been amended to: [ ] Change the parties to the agreement as follows: [XX] Change the name of the administering agency or entity as follows: Palm Springs Desert Resorts Convention and Visitors Authority [ ] Change the purpose of the agreement or the powers to be exercised as follows: [ ] Change the short title of the agreement as follows: i [ ] Make other changes to the agreement as follows: Signature Terri Milton, Recording Secretary Typed Name and Title Sec/State Form LP/SF-404A Rev. 8/95 MINUTE ORDER NO. 6849 APPROVING A NAME CHANGE FOR THE PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS BUREAU (PSDRCVB) TO (o PALM SPRINGS DESERT RESORTS CONVENTION AND VISITORS AUTHORITY (PSDRCVA). ------------------ I HEREBY CERTIFY that this Minute Order, approving a name change for the Palm Springs Desert Resorts Convention and Visitors Bureau (PSDRCVB) to Palm Springs Desert Resorts Convention and Visitors Authority (PSDRCVA), was adopted by the City Council of the City of Palm Springs, California, in a meeting thereof held on the 16th day of May, 2001. PATRICIA A. SANDERS City Clerk