HomeMy WebLinkAbout5/2/2001 - STAFF REPORTS (3) DATE: May 2, 2001
TO: City Council
FROM: Assisant City Manager- Special Projects
RAMON ROAD LANDSCAPE PROJECT CONTRACT AWARD
RECOMMENDATION:
It is recommended that the City Council award contract for the Ramon Road
Landscape Project, City Project #01-03 to Sierra Landscape Company, Inc., in the
amount of$239,000,appointa construction administratorand establish administrative
parameters.
SUMMARY:
This proposed action would award contract for the Ramon Frontage Landscape and
Signage project as designed by Michael Buccino.
BACKGROUND:
One of the last two Airport frontages in need of landscaping is the Ramon frontage.
The project was designed by Michael Buccino at the same time he designed the
Ramon Access Road islands leading to the Airport Terminal. The project was put out
to bid and bids were received on April 5, 2001, at 2:00 p.m. as follows:
Bidder Amount
Sierra Landscape Company, Inc. $239,000
Doug Wall Construction $284,400
Den Boer Engineering & Construction $294,000
James E. Simon $371,676
Cora Construction $391,000
Zondiros Corporation $555 000
This project is a non-prevailing wagejob and had an architect's estimate of$500,000.
Staff has contacted the low bidder to ensure no mistakes were made and the
contractor has double-checked with his subs and his bid is good.
The attached Resolution would award the contract to Sierra Landscape Company,
Inc. of Palm Desert, California, (Principals George Gonzales and Theresa Hesse) in
the amount of $239,000; it would establish the Assistant City Manager-Special
Projects as Project Administrator and authorize the Administrator to approve Change
Orders up to 7% of the bid price. Funds are available for this project in Airport
Account (Ramon Road Landscaping) 415-6400-56032.
3A
May 2, 2001
Page 2
ALLEN F. SMOOT, AAE
Assistant City Manager- Special Projects
APPROVED ✓'/
City Manager
Attachments:
1. Resolution REVIEWED BY DEPT.OF FINANCE
3A �.
f�2
PALM S
A 3
City of Palm Springs
U Cu
` Office of the City Clerk
,.#Alto 3200 Tahquia Canyon Way • Palm Springs,California 92262
Cq�/FO RN�P TEL (760)323-8204 •TDD.(760)864-9527
May 30,2001
Sierra Landscape Co.,Inc.
P. O.Box 14247
Palm Desert,CA 92255
RAMON FRONTAGE LANDSCAPE& SIGNAGE, CP01-03,A4359:
Enclosed is your Bid Bond issued from Developers Surety & Indemnity Company,
in the amount of ten percent (10%) of total amount of bid. Your copy of the
executed contract is also included.
If you have any questions,please call me at(760) 323-8206.
Sincerely,
x-�a
Patricia A. Sanders
City Clerk
Enclosure
cc: Airport w/agreement
Finance w/agreement
Procurement
File
Post Office Box 2743 0 Palm Springs, California 92263-2743
STATE OF CALIFORN IA—DEPARTMENT OF INDUSTRIAL RELATIONS
DIVISION OF APPRENTICESHIP STANDARDS
TO: California Department of Industrial Relations
Division of Apprenticeship Standards
P. O. Box 603
San Francisco, California 94101
EXTRACT OF
FROM: AWARDING AGENCY PUBLIC WORKS CONTRACT AWARD
832480000
CITY OF PALM SPRINGS
OFFICE OF CITY CLERK
POST OFFICE BOX 2743
PALM SPRINGS, CA 92263-.2743
A CONTRACT TO PERFORM PUBLIC WORKS UNDER LABOR CODE SEC. 1777.5 HAS BEEN AWARDED TO:
2. Name of General Contractor _ 3. Contractor's License Number
Sierra Landscape Co. Inc. B-1 397146
4. Mall Address(Street Number or P.O.Box) 5. City
P. 0. Boa 14247 Palm Desert CA
6. Zip Code _ 7. Telephone Number
92255 (760 ) 345-5959
8. Address or Location of Public Works Site(Include city and/or county) -
Ramon Frontage Landscape and Signage,
9. Contract or Project Number 10. Dollar Amount of Contract Award
CPOI-03 $ 239 000.00'
11. Starting Date(Estimated or Actual) 12. Completion Date(Estimated or Actual) 13. Number of Working Days
MONTN DAY YEAR (USE NUMBERS) I MONTH DAY YEAR (USE NUMBERS)
06 / O1 / 01 / 09 /30 / 01 / 120 Calendar days
14. Type of Construction(Highway,school,hospital,etc.) 15.
® NEW CONSTRUCTION EI ALTERATIONS
16. Classlficatlon on Type of ork an (Carpenter,plumber,etc.)
Concrete, Signage, Lighting, Grading, etc.
17.
Is language included in the Contract Award to effectuate the provisions of Section 1777.5,
as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES E] NO
Is language included in the Contract Award to effectuate the provisions of Section 1776,
as required by the Labor Code? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ® YES EJ NO
18. Slgnat s 19. Title 20. Date
Assistant
21. Printed or Typed Name 22. Telephone Number
Barbara J. White ( 1
Duplication of this form Is permissible.
OAS 13 IRV, 71951 EXTRACT OF PUBLIC WORKS CONTRACT AWARn
PUBLIC WORKS CONTRACTS
BID RESULT CHECK LIST FOR CITY CLERK OFFICE:
.W APP
City Project No: Gp - a I-0 3 AGR#M0 AMOUNT�J fumY• �. DATE
Dates Published: :3 b 3l(S/0 I DIV IND APP NOTICE Y ®N ❑
Bid Date & Time: Li1,51 0 1 'Z pm
PROJECT: IRC0w0n T7vr� ��A-¢ •I-O'i �A
a
SUCCESSFUL: 1. S1crr� LamV�c�,ce Cc ,OC . 6. Zahr(iro- EO/ Eo
2. _ o�.� c�r 11 CAgN5>-. 7. a —
3. g.
4. �c�VrtS Slvv.>n 9.
5. C 4 R A Cot�,S•} 10.
INCOMPLETE SIDS:
(Non-responsive
WHY:
CONTRACTOR BACKGROUND CHECK: ff� Required? Y ❑ N ® (ATTACH IF REQUIRED)
Affidavit of Non-Collusion Signed & Notarized? Y 19 N ❑
Information required of bidder page completed? Y 14 N ❑
Type & Amount of Insurance Required: Oct e - \ 9 ZO
ATTACH AMOUNTS ARE SPECFIEO)
Contractors License No. 'J�'\ 30)71 4(c Type(s) - \ C-2--7 Status kkvmc,,4
No. of days to complete work z0 Working Calendar x
Estimated Start Date: , Z04) 1 Estimated Completion Date: Sip'- 3oa2001
No. of days in which to execute contract after Notice of
Award (date City Clerk transmits contracts for execution): I ,
Davis-Bacon Exhibits (Specify Exhibits to be completed by Contractor?)
None_ 'WON - Wvwc�t(t1s l3cbQ- '$off
Any Addenda? Y IR N ❑ No. Addenda Q ^ f✓ Signed by Contractor? Y 9 N ❑
BONDS:
PERFORMANCE BOND I b Q % PAYMENT BOND & a % CORRECTION REPAIR BOND %
BID BONDS: BLANK BID SPECS.
Successful Bidder:
CASHIER'S CHECK? Y ❑ N X DEPOSITED IN T & A? Y ❑ N ❑ Five (5) extra sets of bid
Unsuccessful Bidders: specifications for contract execution
CASHIER'S CHECKS? Y ❑ N Nf DEPOSITED IN T & A? Y ❑ N ❑
Attached: Y ® N ❑
Which Contractor(s):
❑ Provided Previously
DO SPECS & AGREEMENT FORM REFERENCE: Public Contracts Government Code Sec. 22300 Y ® N ❑
Labor Code 1777.5 Y ® N ❑
Labor Code 1776 Y N ❑
California Standard Specifications EDITION
Standard Specifications for Public Works Construction EDITION
DATE: I b BY: _
DEPT: FT11�w�t y�
FROM PHONE NO. : 760 772 7166 Apr. 12 2001 10:54RM P2
ADDENDUM #1 TO:
CONTRACT DOCUMENTS AND SPECIFICATIONS
DATED FEBRUARY 27, 2001
RE: Ramon Road Frontage
Landscape Development
I submit the following for points of clarification and correction of plans:
SIGN LETTERS
Type: Americana Bold
Material &Finish: Cast Clear#319 Alloy
Anodized aluminum letter with stroke-
sanded faces and bead-blasted returns
PLANTING
All hibiscus are in 15 gc
Total quantity: 110
IRRIGATION
1. Irrigation controllers required are:
one 16 station & one 24 station
2. The two controllers called for on sheet 13 are eliminated
3. ._ See the note on sheet 12 regarding emitter quantity
ELECTRICAL
1. All voltage is to be 120 volts.
2. Convenience outlets are all to be hot at all times,
3. Both new panels 100 amp & 200 amp are to be freestanding.
4. Separate circuits shall be provided for the irrigation controllers.
5. The#8 conductor shown feeding the 100 amp panel shall be
increased to #2 conductor.
6. Use the existing 100 amp meter pedestal and panel to power all
electrical and to service the new 100 amp pedestal called
for on the Northeast corner of the entry drive.
7. The conduit connecting the existing 100 amp meter pedestal to
the new 100 amp pedestal (approximately 8001) shall be
1-1/2'.' in diameter schedule 40 PVC and contain 3 - #2
conductors and 1 - #8 ground wire. Install pull boxes
along the run as necessary.
FROM PHONE NO. : 760 772 7166 Apr. 12 2001 10:54RM P3
POURED 1N PLACE CONCRETE WALL
1. There is a poured in place concrete wall to be built on the
Northeast corner without a sign on it and a poured
in place wall to be built on the Northwest corner with a
sign on it. See detail ##5 attached and layout plan.
2. All concrete edging and banding shall be gray concrete with a
steel trowel finish.
BIDDING DUE DATE -
The due date has been extended seven days to April 5, 2001 at
2:00 pm.
_ l
Mi ael Buccino, ASLA
Landscape Architect
FROM PHONE NO. : 760 772 7166 Apr. 12 2001 10:55AM P4
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FROM PHONE NO. 760 772 7166 Apr. 12 2001 10:55AM RE
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ABSTRACT
VENDORS &AMOUNTS BID VENDORS & AMOUNTS BID
BID ABSTRACT pke
DUE? eSLwy
#:�P6I-off DATE 'I 2G ( \
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VTITY COMMODITY ITEM
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MEMORANDUM
From the desk of: Allen F. Smoot, A.A.E., Assistant City Manager-Special Projects
DATE: May 30, 2001
TO: Barbara White, Deputy City Clerk
SUBJECT: RAMON FRONTAGE LANDSCAPE & SIGNAGE CP -01-03, AGREEMENT 4359
Reference Section 2-2.2, page II-5, Execution of Bonds - please waive this requirement for this
project so we may have a timely start of the work.
Thanks.
ALLEN F. MOOT, AAE
Assistant City Manager-Special Projects
AFS:ps
CITY OF PALM SPRINGS
NOTICE INVITING BIDS
For constructing Ramon Frontage Landscaping and Signage
Project # 01-03
N-1 NOTICE IS HEREBY GIVEN that sealed bids for the Ramon Frontage
Landscape and Signage will be received at the office of the
Procurement Manager of the City of Palm Springs, California, until 2
P.M. on March 29, 2001 at which time they will be opened and read
aloud.
N-2 DESCRIPTION OF THE WORK: The Work comprises the construction of
landscape, irrigation, lighting and monument signage along the Ramon
Road Frontage of the Palm Springs International Airport .
N-3 AWARD OF CONTRACT:
(a) The City reserves the right after opening bids to reject any
or all bids, to waive any informality (non-responsiveness) in a bid,
or to make award to the lowest responsive, responsible bidder and
reject all other bids, as it may best serve the interest of the City.
(b) As a condition of award, the successful bidder will be
required to submit payment and performance bonds and insurance.
N-4 BID SECURITY: each bid shall be accompanied by a certified or
cashier' s check or Bid Bond in the amount of 10 percent of the total
bid price, payable to the City of Palm Springs .
N-5 BIDS TO REMAIN OPEN: The Bidder shall guarantee the Total Bid
Price for a period of 60 calendar days from the date of bid opening.
N-6 CONTRACTOR' S LICENSE CLASSIFICATION: The Contractor shall
possess a valid Class "A" or "B-1" Contractor license at the time of
submitting bids .
N-7 PREVAILING WAGE RATES NOT APPLICABLE: Funding for the Work is
with all local funds and, as provided under City Charter, will NOT
require compliance with the prevailing wage requirements of the State
of California.
N-8 RETAINAGE FROM PAYMENTS: The Contractor may elect to receive 100
percent of payments due under the Contract Documents from time to
time, without retention of any portion of the payment by the City, by
depositing securities of equivalent value with the City in accordance
with the provisions of Section 22300 of the Public Contract Code.
N-9 OBTAINING OR INSPECTING CONTRACT DOCUMENTS :
I-5
(a) Contract Documents may be inspected without charge at the
office of the Building Department, 3200 East Tahquitz Canyon Way,
Palm Springs, CA 92262 .
(b) Complete sets of said Contract Documents may be purchased at
$10 .00 dollars per set and are obtainable from the Building & Safety
Department, 3200 East Tahquitz Canyon Way, Palm Springs, CA 92262 .
No refund will be made of any charges for sets of Contract Documents .
(c) An additional fee of $15 . 00 will be charged for sets of
documents sent by mail.
N-11 ADDRESS AND MARKING OF BIDS : The envelope enclosing the Bid
shall be sealed and addressed to the City of Palm Springs, and shall
be delivered or mailed to the Procurement Manager at 3200 East
Tahquitz Canyon Way, Palm Springs, CA 92262 . The envelope shall be
plainly marked in the upper left hand corner with the name and
address of the Bidder and shall bear the words "Bid For. . " followed
by the title of the Project and the date and hour of opening Bids .
The certified or cashier' s check or Bid Bond shall be enclosed in the
same envelope with the Bid.
BY ORDER OF THE CITY OF PALM SPRINGS
Date E� 2001 . CITY OF PALM SPRINGS
By
Allen F. Smoot, AAE
Interim Director Department
of Aviation
City of Palm Springs
Please publish on March 5 and March 15, 2001
1-6
�p PAt
Ale 1,5 JEA/
Lu
PROOF OF PUBLICATION This;s space rut County Cleik's ruing Stamp
(2015.5.C.C.P)
STATE OF CALIFORNIA
County of Riverside
I am a citizen of the United States and a resident of Proof of Publication of
the County aforesaid;I am over the age of eighteen -----------------------------------__________
years,and not a party to or interested in the
above-entitled matter.I am the principal clerk of a No 3096
CITY OF LU PALM SPRINGS
printer of the,DESERT SUN PUBLISHING RESOLUTION NO. 20032
COMPANY a newspaper of general circulation, OF THE CITY COUNCIL OF THE CITY OF PALMSPRINGS, CALIFORNIA, AWARDING THE RA-
pr111tCd and published In the city Of Palm Springs, MON ROAD FRONTAGE LANDSCAPING AND
SIGNAGE PROJECT, CP #01-03, TO SIERRA
County of Riverside,and which newspaper has been LANDSCAPE COMPANY, INC IN THE AMOUNT
OF$230,000, PIZE THE ROJECTSASSISTANT
ADM CITY
IIS-
adjudged a newspaper of general circulation by the MANAGER-SPECIALTRATOR THE PROJECT AND AUTHORIZE THE
Superior Court of the County of Riverside,State of PROJECT ADMINISTRATOR TO APPROVE
California under the date of March 24, 1988.Case CHANGE ORDERS UP TO 7% OF THE PROJECTBID PRICE.
Number 191236;that the notice,of which the WHEREAS, the Airport, with the assistance of
Landscape Archdect Michael Brehm., developed
annexed is a printed copy(set in type not smaller a Landscape and Signage Program for the Ra-
mon Road Frontage of the Airport, which has
than non pariel,has been published in each regular been approved by the Planning Commission; and
and entire issue of said newspaper and not in any for BREAS, the Aidsrip has circulated the plans
s for bid with
the
bids were received on April
2001, with the low bid being Serra Landscape
supplement thereof on the following dates,to wit: companyy, Inc., in the amount of$239,000.
NOW"rH[BEFORE BE IT RESOLVED as follows:
1.That the Ramon Road Landscape and Signage
May 8111 _ Program Contract, City Project$01-03, is hereby
awarded to Sierra Landscape Company, Inc., in -the amount of$239,000, and
2 That the Assistant City Manager-Special Pro-
tects is hereby appointed Project Administrator,
and
__________________________________—_ Ip o Y approve
That,the Project Administrator value
e o a rove
Change Orders u to 7% of the value of the an a-
nD hid amount.
All In the yCal'2001 ADOPTED this 2ntl day of May,
AYES: Members Oder
Jones,s, Ra Roller-Spurgin
and Mayor,Pro Tem
NOES None
I certify(or declare)under penalty of perjury that the ABSENT Member Klemdlenst
foregoing is true and Correct. ATTEST: CITY OF PALM SPRINGS CALIFORNIA
g g By/ys/Patnaa A Sanders lcIDamd B Ready
qth RF_VIEWr&APPROVED AS TO FORMity Manager
Dated at Palm Springs,California this--------------day I PUB- May s, 2001
May
of---- -- 2001
Signature
1 bb0
PROOF OF PUBLICATION This 1s space for County Clerk's Filing Stamp
(2015.5.C.C.P)
�Anv
1%ipp'' n0
STATE OF CALIFORNIA
County of Riverside
No.7445
CITY OF PALM SPRINGS
NOTICE INVITING BIDS
For constructing Ramon Frontage
LandscapingCj and Signage
Pro ect 801-03
N-1 NOTICE IS HE�EBY GIVEN that sealed bids
tot the Ramon Frontage Landscape and Storage
will be received at the office of the Procurement
MarriVer or the City of Palm Springs, California,
I am a citizen of the United States and a resident of until 2 P.M.on March 29,'2001 at which time they
will be opened and read aloud
g the County aforesaid;I am over the age of elg hteen N-2 DESCRIPTION OF THE WORK: The Work
comprises the construction of landscape, irri a-
years,and not a party to or interested in the I lion, lightmg and monument signage along the
Ramon Road Frontage of the Palm Springs nter-
above-entitled matter.I am the principal cleric of a national Air pport.
N-3 AWARo OF CONTRACT:
printer of the,DESERT SUN PUBLISHING (a) The City reserves the right after opening bids
COMPANY a newspaper of general circulation, to reject any or all bids, to wave anyinformalitymake
ard
g toon jest any or all in a bid, or to make award
1 inted and published ill the cityof Palm Springs, to the lowest responsive, responsible bidder and
p p reject all other bids, as it may best serve the in-
County of Riverside,and which newspaper has been terest of the City. --
(b)As a condition of award,the successful bidder
adjudged a newspaper of general circulation by the will be required to submit payment and perfer-
mance bonds and insurance.
Superior Court of the County of Riverside,State of N-4 BID SECURITY: each bid shall be acconi
California under the date of March 24,1988.Case Pied by a cert l ed or cashier's check or Bid Bond
ipn tyyhe amount of 1y0 percent ofpp the
ggtotal bid price,
Number 191236;that the notice,of which the N Palm P
a5aBIDS TOlel to REMAIN.OPEN:r The Bidder shall
aulleXed is a printed copy(set in type not smaller guarantee the Total Bid Price for a period of 60
calendar days from the date of the bid oppeningq.
than non pariel,has been published in each regular N-6 CONTRACTOR'S LICENSE CLASSIFICA-
TION:The Contractor shall possess a valid Class
and entire issue of said newspaper and not in any A" or "B-1" Contractor license at the time of
supplement thereof on the followingdates to wit: s-7 PRE
bids.
PP PFu di ngl For the Work is with
NOT local
fuAPPLICA-
BLE: ds
_ and, as provided under City Charter, will NOT re-
March - 'quue compliance with the prevailing wage re-
rrlIIl'ch J ll, i�� qquirements of the State of California.
_______________________________________________________________ N-8 RETAINAGE FROM PAYMENTS: The Con-
tractor may elect to receive 100 percent of pay-
' mints due under the Contract Documents from
time to time, without retention of any portion of
---------------------------------------------------------------- the payment by the City, by depositing securities
of equivalent value with the Cityy in accordance
with the provisions of Section 22300 of the Public
All IR the y¢RI'20U1 No9tOBTAINING OR INSPECTING CONTRACT
DOCUMENTS:
) ct Documents may be inspected without
I certify(or declare)under penalty of perjury that the c(a harge Contraat the office of the Builtlmq Department,
foregoing is true and correct. CA 92East262 Tahqwtz canyon way, Palm Springs,
15th (b) Complete sets of said Contract Documents
may be purchased at$10.00 dollars per set and
Dated at Palm Springs,California this--------------day are obtainable from the Building &Safety Depart-
ment, 3200 East Tahqwtz Canyon Way, Palm
March Springs, CA 92262. No refund will be made of
any charges for sets of Contract Documents.
of_______________________________________2001 (cJ An additional fee of$15.00 will be charged for
Is
of documents s bAy mail
{' N-11 ADDRESS ANDent MRKING OF BIDS: The
r ,-;1. Fl envelo a enclosing the Bltl shall be sealed and
//l,_wQ,a add reaped to the City of Palm Springs, and shall
""� '�` be delivered or mailed to the Procurement Man-
-------'------"'----g------------'--------�-----
agar at 3200 East Tahqwtz Canyon Way, Palm
Signature Springs, CA 922 The envelope shall be plainly
marked the upper left hand corner with the
name andd address of the Bidder and shall fear
the words "Bid For.." followed by the title of the
Prot1to and the date of hour opening Bids.The
certified or cashier's check or
Bid Bond shall be
enclosed in the same envelope with the Bid
OF
BY ORDER OF THE CITY OF PALM SPRINGS
Date 3/5/2001 CITY OF PALM SPRINGSAAE
Bylsl,jllec F.Smoot, ent
Interim imrector Department
Of Aviation
RESOLUTION NO. 20032
OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA,AWARDING THE RAMON ROAD FRONTAGE
LANDSCAPING AND SIGNAGE PROJECT, CP #01-03, TO
SIERRA LANDSCAPE COMPANY, INC. IN THEAMOUNT OF
$239,000, AUTHORIZE THE ASSISTANT CITY MANAGER-
SPECIAL PROJECTS TOADMINISTERTHE PROJECTAND
AUTHORIZE THE PROJECT ADMINISTRATOR TO
APPROVE CHANGE ORDERS UP TO7%OFTHE PROJECT
BID PRICE.
WHEREAS the Airport, with the assistance of Landscape Architect Michael Buccino,
developed a Landscape and Signage P\rogram for the Ramon Road Frontage of the Airport,
which has been approved by the Planning Commission; and
WHEREAS the Airport has circulated the plans for bid and six bids were received on April 5,
2001, with the low bid being Sierra Landscape Company, Inc., in the amount of$239,000,
NOW THEREFORE BE IT RESOLVED as follows:
1. Thatthe Ramon Road Landscape and Signage Program Contact, City Project#01-03,
is hereby awarded to Sierra Landscape Company, Inc., in the amount of$239,000;
and
2. That the Assistant City Manager-Special Projects is hereby appointed Project
Administrator; and
3. That the Project Administrator may approve Change Orders up to 7% of the value of
the original bid amount.
ADOPTED this Ind day of May , 2001.
AYES: Members Hodges, Jones, Reller-Spurgin and Mayor pro tem Oden
NOES: None
ABSENT: Member &leindienst
ATTEST: CITY OF PALM SPRINGS, CALIFORNIA
By
City Clerk City Manager
REVIEW&APPROVED AS TO FORM
3 �