HomeMy WebLinkAbout4/18/2001 - STAFF REPORTS (7) Date: April 18, 2001
To: City Council
From: Fire Chief and Procurement Manager
APPROVE THE PURCHASE OF ONE (1) LIGHT ATTACK FIRE ENGINE
RECOMMENDATION:
It is recommended that the City Council approve the cooperative purchase of one
(1) light attack fire engine from American LaFrance, of Ontario, CA in the amount
of$111,291.00, less $6,500 trade-in of unit #126-79, for an adjusted cost of
$104,791.
SUMMARY:
This item provides an award of one light attack fire engine through a cooperative
purchase and replaces a 1979 Pierce/GMC light attack engine. The 1979
Pierce/GMC unit will be utilized as a trade-in. Funding for this transaction has
been made possible through a recent donation from the Agua Caliente Band of
Cahuilla Indians for this purpose.
BACKGROUND:
The Fire Department vehicle fleet includes three light attack fire engines (mini-
pumpers). These vehicles are smaller than the regular fire engines and serve a
variety of critical roles in fire suppression and prevention activities. In addition to
providing back-up for the City's front line units in combating structure fires, these
vehicles are the single most effective initial attack tool utilized to fight fires in
areas of limited access and urban interface zones (where brush and structures
meet). The existing light attack fire engine is 22 years old.
The City Council approved the purchase and trade-in of two light attack fire
engines at their September 20, 2000 meeting. The two units were replaced by
using funds donated by the Agua Caliente Band of Cahuilla Indians and the
trade-in of five used fire engines. The two new units were delivered to the City
last week.
The City's Procurement Manager, pursuant to the requirements of Municipal
Code Section 3.12.270.6, found that the competitive process conducted by
Albany County, Wyoming (on behalf of the Rock River Volunteer Fire 7,q
Department) was adequate to protect the public interest, and the total cost was
likely to be less through the proposed cooperative purchase than could have
been obtained through an independent competitive process conducted by the
City.
On April 13, 2001, the Agua Caliente Band of Cahuilla Indians donated
$130,000.00 toward the purchase of a third light attack fire engine. American
LaFrance presented a proposal to the City for a third light attack for $111,291.00,
which expires on April 23, 2001, and offered a trade-in adjustment for our old unit
in the amount of $6,500.00. The expiration of the proposal is based upon Ford
Motor Company's model year change over and probable price increase on the
chassis. In addition, units purchased after April 23Id will extend the delivery date
by four to five months. The award of this purchase would provide a similar light
attack engine to the two previously purchased from American LaFrance. This
action would replace the last 1979 Pierce/GMC light attack engine (Unit #126-
79), with a 2001 American LaFrance/Ford unit.
Funds for this purchase are available in account 261-3600-53005, Fire
Apparatus,
BARY A. FREET HAROLD E. GOOD
Fire Chief Procurement Manager
APPROVED:
COTT MIKESELL
Director, Department of Facilities
APPROVED: 74
DAVID H. READY
City Manager
MINUTE ORDER NO. 6838
APPROVING THE COOPERATIVE
PURCHASE OF ONE (1) LIGHT ATTACK
FIRE ENGINE FROM AMERICAN
LAFRANCE, ONTARIO, CA, IN THE
AMOUNT OF $111,291, LESS $6,500
TRADE-IN OF UNIT #126-79, FOR AN
ADJUSTED COST OF $104,791.
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I HEREBY CERTIFY that this Minute Order, approving the
cooperative purchase of one (1) light attack fire engine from American
LaFrance, Ontario, CA, in the amount of$111,291, less $6,500 trade-
in of Unit $126-79, for an adjusted cost of $104,791, was adopted by
the City Council of the City of Palm Springs, California, in a meeting
thereof held on the 18th day of April, 2001.
PATRICIA A. SANDERS
City Clerk