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HomeMy WebLinkAbout1999 - MINUTES - 7/7/1999 CITY OF PALM SPRINGS CITY COUNCIL MINUTES July 7, 1999 A Regular Meeting of the City Council of the City of Palm Springs,California,was called to order by Mayor Kleindienst, in the Council Chamber, 3200 Tahquitz Canyon Way, on Wednesday, July 7, 1999, at 5:30 p.m., at which time, the City Attorney announced items to be discussed in Closed Session,and at 7:00 p.m.,the meeting was convened in open session. ROLL CALL: Present: Councilmembers Barnes, Hodges, Oden, Reller-Spurgin, and , Mayor Kleindienst Absent: None The meeting was opened with the Salute to the Flag, and an invocation by Rev. James Griffes, P.S. Presbyterian Church REPORT OF POSTING OF AGENDA: City Clerk reported that the agenda was posted in accordance with Council procedures on July 2, 1999. REPORT OF CITY ATTORNEY ON MATTERS DISCUSSED IN CLOSED SESSION (All Entities)-See items on Page 6 of agenda this date. PRESENTATIONS: Plaques to former commissioners: Thomas Patton(Personnel Board); Paige Linn(HSPB); Morton Gubin (Airport); Ron Loya(HRC) Bob Brown,Variety Club Child Charities, Tent 66 (to the City) Frankie Randall Proclamation re: Frank Sinatra"My Way" HOUSING AUTHORITY: INDUSTRIAL DEVELOPMENT AUTHORITY: FINANCING AUTHORITY: -No Business COMMUNITY REDEVELOPMENT AGENCY: Mayor declared the meeting adjourned for the purpose of convening as the Community Redevelopment Agency. APPROVAL OF MINUTES: ' It was moved by Barnes, seconded by Hodges and unanimously carried that the:Minutes of June; 9 and 16, 1999 be approved. HOUSING AUTHORITY: INDUSTRIAL DEVELOPMENT AUTHORITY: FINANCING AUTHORITY: No Business PUBLIC HEARINGS: 1. ANNUAL MAINTENANCE DISTRICTS - 1999-00 ASSESSMENTS Recommendation: That the Council approve annual maintenance costs for the following districts: Street Lighting Maintenance Districts (SLMD) 1, 2, 3 and 4; and Parkways (056- Maintenance Districts 6, 7, 8 and 9. This is time set for public hearing. 007 Grant Administrator stated that each year the annual maintenance districts come to Council 0 08 for consideration; that each district is formed by residents petition;that most residential areas 021 in the Desert are not interested in street lighting; that those who do want the street lights file 022) petitions; that 60% of the neighborhood must favor the district; that the area itself can be (138- somewhat large, or rather small; that a public hearing is held; that if the Council approves 002 the district, improvements are made and assessments levied; and that with the costs spread 003 over a neighborhood,the cost per homeowner is usually not too large. 006 ' Mayor noted that some assessments are $19.55 per year, where others may range from$300 007) -400 per year. Mayor declared the hearing open,there being no appearances,the hearing was closed. Resolutions (7) 19547 - 19553 as recommended were presented; after which, it was moved by Reiter-Spurgin, seconded by Oden, and unanimously carried, that R19547 - 19553 be adopted. Council Minutes 7-7-99,Page 2 2. PNA(CITYWIDE)- 1999 PROCEEDING&ACCOUNTING REPORTS Recommendation: That the Council approve the Proceedings & Accounting Reports for 44 Public Nuisance Abatements located throughout the City, for an outstanding total of (057- $52,860.99 015) ' Director of Planning & Building stated that two of the abatements had been paid and withdrew 486 Bon Air and 586 Avenida Cerca from consideration; that the remaining 42 were properties that needed the abatements and recommended approval. Mayor declared the hearing open,there being no appearances the hearing was closed. Resolutions(42) 19554 - 19595 as recommended were presented; after which, it was moved by Reller-Spurgin, seconded by Barnes, and unanimously carried, that R19554-19595 were adopted. PUBLIC COMMENTS: a) Comments regarding items 3 and 4: Dick Sroda, Palm Springs, stated that the tournament fee waiver should not be approved until the Golf Course starts showing a profit; that regarding item 4, that the neighborhood did not want concerts in the stadium; that there are no bonds required; that it is irresponsible to allow this matter to proceed; and questioned whether the work on item 13 was already done. Darrell Meeks, Morongo Valley, stated that he is opposed to item 3 & 4; that the golf course is not profitable; that regarding item 4, more information is needed; that item 7 should include heavy penalties if the work is not completed on time; that regarding item 15,the owner of the property wants to subdivide the property; ' that the property should be developed as it stands,not added to. COUNCIL COMMENTS/ANNOUNCEMENTS/INTERAGENCY REPORTS:None LEGISLATIVE ACTION: 3. TAHQUITZ CREEK G/C-TOURNAMENT FEE WAIVER Recommendation: That the Council waive the greens fees for the P.S. Youth Center Third Annual Golf Tournament to be held Saturday,November 20, 1999. City Manager reviewed the staff report,no further report was given. (092- Councilmember Hodges stated that this matter came before the Council last year, and that 013) she did not support tournaments on Saturday; that there is no question that the Youth Center is a wonderful project, but the golf course is loosing money; and that to approve the request is to lose possible revenue to the City. Councilmember Barnes stated that Council did approve this matter in the past; that there is some unrealized revenue at the golf course; that he unrealized cost is the same whether it is on Saturday or a weekday; and that the turnout is much better on a Saturday. Director of Facilities stated that the loss of revenue in November would be the same as is experienced in May; that the course will experience open play in the morning; that the Parks & Recreation Commission did in fact approve the request; and that the application was filed timely. Councilmember Reller-Spurgin stated that the policy for non-profit weekend use should be re-examined; and that if the Council does not wish for weekends to be included, the guidelines should be changed to reflect that direction. Director of Facilities stated that the non-profits do experience a greater turnout when the tournaments are held on the weekend. City Manager,clarified that the guidelines would be scheduled for discussion at a future study session. Council Minutes 7-7-99,Page 3 Councilmember Reller-Spurgin stated that the findings and questions are not against the Youth Center; that it is the Council's job to support the Arnold Palmer contract, and assist it in making a profit; and that if the policy is changed, then all will know 11he parameters of using the course. Mayor directed the matter be placed on a future Study Session for discussion. , Minute Order 6432 as recommended were presented; after which, it was moved by Barnes, seconded by Oden, and carried by the following vote that MO6432 be adopted. AYES: Barnes,Oden and Kleindrenst NO: Hodges and Reller-Spurgin. 4. PALM SPRINGS STADIUM-PALM SPRINGS BLUES FESTIVAL Recommendation: That the Council waive rental fees not to exceed$3,500; waive current policy regarding no concerts at the Palm Springs Stadium; and temporarily suspend (115- certain regulatory ordinances, in order to facilitate the Palm Springs Blues Festival to be 002) held in October or November,2000. Director of Facilities reviewed the staff report and added that the stadium would accommodate 10,000; that all music will be done by 10 p.m.; that the Parks & Recreation Commission did review the request; that the request is consistent with like requests; that no in-kind services will be provided,but that fees are requested to be waived; that the goal of the event personnel is to solidify a location; that details will need to be worked out; but that the major concern of the promoter is the site location and the ability to waive current policy regarding the music. Councilmember Reller-Spurgin stated that she had addressed some concern to the City Manager; that the promoter should have addressed the concerns of the coalition; and questioned the parking situation. ' Director of Facilities stated that the other events have used the mall and school parking lots; that the Police Department had not expressed concern regarding the parking; that the 4th of July event had 12,000 attendees, and parking was not a concern. Councilmember Oden stated that it is good that the promoter is trying to plan the event this far in advance; that Blues music is popular; that there was some concern about parking, and those concerns were addressed; that there is ample time to work any problems out; and that he is pleased with the proposal. Councilmember Hodges stated that she was on the Council when the current policy for the use of the stadium was determined; that 10 p.m. is a realistic time to end the concert; that the time should be listed in the agreement with the promoter to address any concerns; that the staff report does contain information that explains the event; that the event encompasses all of Palm Springs; and that it is doubtful if there is a neighborhood coalition for the area. Councilmember Barnes questioned, if after the concert, would the bands then go to the various pubs and bars downtown for the next venue. Director of Facilities stated that other businesses downtown will be involved; that the stadium will house the mainliners,and the downtown businesses,the secondary acts. Brenda Littleton, promoter, stated that Time Warner will be doing a 1/2 hour infomercial ' to promote the event; that there will be some east coast promotion, depending on which acts are obtained; that the goal is for the event to be fashioned like the event in Avalon; that the event supports strong fundraising capabilities; that the promoter is examining other venues in the valley; that the event needs to move forward, the site secured, and the acts signed; that the promoter did not ask for a waiver of fees, only for the use of the stadium and suspending of any regulations that would conflict with the event; that the Park & Recreation Commission did offer the waiving of the fees as a good will gesture; that the promoter will work with the downtown businesses to obtain the secondary bands; that it is up"to the downtown businesses to hire the bands; that in Catalina the event generated $3.5 million in room, food and other accessory revenue; and that even though the numbers can not be guaranteed, past experience has been positive; that the best venue is outside; that many families attend the event; that the promoter has consistently worked Council Minutes 7-7-99,Page 4 with the neighbors to try to alleviate any concerns, even as far as offering to send them out of town during the event. Mayor questioned the attendance for the 4th of July event at Palm Springs Stadium. ' Director of Facilities stated that the estimate of seating inside the stadium was 10,500 and for the parking area another 2,000 and that there were no problems with parking; and this event does need to be reviewed by the Special Event Program Committee. Minute Orders 6433, 6434 and Resolution 19596 as recommended were presented; after which, it was moved by Hodges, seconded by Oden, and unanimously carried, that MO6433, 6434 and R19596 be adopted. 5. 1999 SPECIAL ELECTION-BOND PROPOSITION Recommendation: That the Council approve the "City Plan" related to the Safety Infrastructure Replacement and Enhancement Needs (SIREN) General Obligation Bond Issue for voter approval on the November 2, 1999 ballot; declaring interest and necessity therefore,and introducing Ordinance calling the election, for first reading. (083- City Manager stated that timing may not be appropriate at this time; that there are several 017) issues on the Ballot related to the Utility User Tax; that the Council may wish to discontinue the discussion on this measure in order to give the other measures greater chance; that anything that relates to taxes must go to the vote of the electors; that it is possible that Measure A and a school property tax may be also on the ballot; and that the electors decide where best their money should go. Councilmember Hodges stated that the measures before the people are a part of the process; that the voters need to decide where they want their taxes spent; and that if something is wanted the voters will approve it. Councilmember Oden stated that more information is needed by the voters and recommended approval. Councilmember Barnes stated that the Apartment Owners have made clear they will oppose the measure; that it is hoped that all will understand that in order to protect property owned in the City,the measure is needed;that for an apartment complex the cost would be somewhere around $1,620 per year; that the fee would cover police and fire; that the costs do not seem out of the ordinary to protect high value property. Mayor stated that the costs have been figured at $9.00'per household, or .75 cents per month; and added that this is an excellent opportunity to enhance the fire and police departments. Councilmember Reller-Spurgin stated that the Council has discussed the needs of the various fire stations; that fire station #1 must be renovated; that the measure would allow relocation of the station; that the animal shelter is in sad shape and also needs complete replacement. City Clerk read Title of Ordinance as follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND ORDERING A SPECIAL MUNICIPAL ELECTION ' TO BE CONSOLIDATED WITH THE GENERAL MUNICIPAL ELECTION ON NOVEMBER 2, 1999, FOR THE PURPOSE OF SUBMITTING TO THE QUALIFIED VOTERS OF THE CITY A PROPOSITION TO INCUR BONDED INDEBTEDNESS FOR THE IMPLEMENTATION OF "CITY PLAN FOR ITS SAFETY INFRASTRUCTURE REPLACEMENT AND ENHANCEMENT NEEDS." after which, it was moved by Oden, seconded by He and unanimously carried that further reading be waived,and Ordinance be introduced for first reading; and Minute Order 6435 approving the Plan; Resolution 19597 of interest & necessity; and Resolution 19598 designating all members to file written arguments in favor, were Council Minutes 7-7-99,Page 5 presented; after which, it was moved by Oden, seconded by Hodges, and unanimously carried that MO6435,R19597 and 19598 be adopted. 6. 1999 SPECIAL ELECTION-UTILITY USER TAX Recommendation: That the Council consider calling a Special Election to be consolidated (083- ' with the General Municipal Election on November 2, 1999, to place two advisory vote 117) only measures on the ballot concerning the continuation of the utility user tax. City Manager stated that another option had arose subsequent to the posting; of the agenda and requested Council consideration of said matter. Motion to add the matter was presented; after which, it was moved by Keller-Spurgin, seconded by Oden, and unanimously carried, that consideration of the Utility User Tax, with 50% designated for safety services be added to the agenda. City Manager stated that there are three options for Council approval; the first to approve an advisory vote on utilities at the rate of 5%; second, to approve an advisory vote on utilities at the rate'of 5%, with 50% designated for safety use; and thirdly, to approve an advisory vote on utilities at the rate of 5%, with $400,000 designated to parks and recreation. Councilmember Hodges stated that only one measure should be placed on the ballot, the advisory vote on utilities at the rate of 5%. Councilmember Barnes stated that the other two measures are policy and can be implemented by Council. City Manager stated that the voters may feel more certainty if they suggest the use of funds; that if all three are approved by the voters, the one with the largest approval will be ' suggested to the Council to use; and added that there is concern with the parks and whether they could be included to the bond proposition. Councilmember Barnes stated that he has confidence in the voters to know what the City needs;that this is not new news,but rather a defining of what is being currently done. Councilmember Hodges stated that there is concern if the voters indicate a preference towards designating the funds, the idea portrayed is the Council is locked in; that in fact the Council is not locked in that all measures are advisory in nature; and that if the Council desires to direct funds to a certain area, staff can be directed to do &D. Mayor stated that if one measure received an overwhelming vote, clear direction and focus would be given to Council. Councilmember Oden stated that the advantage of all measures on the ballot allows the community to decide. Resolutions 19599 UUT at 5%, UUT-at 5%-$400,000 to Parks & Rec., and Resolution 19600 designating members to file written argument in favor; and Resolution 19601-UUT at 5%-50%safety and R19602 designating members to file written argument in favor as recommended were presented; after which, it was moved by Barnes, seconded by Reller- Spurgin and unanimously carried that R19599- 19602 be adopted. 7. PALM CANYON DRIVE REHABILITATION PROJECT ' Recommendation: That the Council award contract for the rehabilitation of:'Palm Canyon Drive, from Alejo to Ramon, CP99-02, a grant-funded project; and authorize approval of (136- change orders in amount up to$50,000 by the Asst. City Manager-Operations, subject to 057) City Manager concurrence,and bi-weekly reporting to the City Council,A4115. Award Schedule B. City Engineer reviewed the staff report and added that the low bidder was Granite Construction; that the Council has two choices, Schedule A or Schedule B;; that Schedule B does allow for a nighterew to begin after 9 p.m.; and that there will be liquidation damages if work is not completed on time,and incentives to finish the work early. Council Minutes 7-7-99,Page 6 Councilmember Hodges stated that due to possible plumbing material that Granite Construction may purchase through her employer she would abstain for Conflict of Interest due to Client of Employer. Mayor stated that Schedule B allows for one shift to work from 7 a.m. - 3:30 p.m., and ' another shift to come on at 9 p.m.; and that working the night shift shaves 17 days off the schedule, lessening the impact on the downtown merchants. Councilmember Reller-Spurgin questioned the response of the downtown merchants to the around the clock work schedule. City Engineer stated that while a formal poll was not taken, the night hours were suggested by the downtown merchants; and that the graveyard shift would start on Friday or Saturday night. Mayor stated that the idea is to get in and get the work done; that 40 days at a double shift will lessen the work by 17 working days; that there is a degree of night hours given up; but that some of the dinner hour is regained; that the Hyatt is not encouraging the use of the night shift; and that the main desire is to get the work done as quickly as possible. Councilmember Barnes stated that the City could try the two shifts and if there are problems,eliminate the second shift; and that it is a local company. Mayor stated that the incentive is $1,800 per day and questioned if the incentive was set higher,could the project be completed faster. City Engineer stated that the incentive is a part of the bid package; and that the $1,800 per day is a bonus and all profit. Councilmember Reller-Spurgin stated that the second shift should be approved; that time will be saved and that the job will be finished as soon as possible. Minute Order 6436 as recommended was presented; after which, it was moved by Reller- Spurgin, seconded by Oden, and unanimously approved, Hodges abstain due to Client of Employer, that MO6436 be adopted. 8. PSUSD-JOINT USE AGREEMENT Recommendation: That the Council approve a new 5-year Facilities Joint Use Agreement with the Palm Springs Unified School District.A4119. (126- 002) Assistant City Manager Operations reviewed the staff report and added that the agreement had been rewritten to have both parties pay for use of facilities. Councilmember Oden stated that he is pleased that the school and city are working together and added that a joint meeting does need to be scheduled to discuss the interrelation group progress. Minute Order 6437 as recommended was presented; after which, it was moved by Oden, seconded by Reller-Spurgin and unanimously carried,that MO6437 be adopted. 9. MID-VALLEY PARKWAY-LANDSCAPING Recommendation: That the Council provide direction for possible change in the landscape plan for the Mid-Valley Parkway islands. (123- 023) City Manager reviewed the staff report and added that direction is needed regarding the size of trees desired for ordering purposes. Councilmember Hodges questioned if the trees have already been purchased. Assistant City Manager Operations stated that some materials have been purchased; that the trees can be switched out; that most of the funding is from grants; that item 23 is related-to this item for the water line; and that direction is needed regarding the size desired for the trees. Council Minutes 7-7-99,Page 7 City Manager stated that there was concern if the trees were too large that marketing of the surrounding property maybe affected. .Assistant City Manager Operations stated that the existing plan has clusters of palm trees; that the City does not have the right of way for sidewalks; that trees 4-6-8 feet are minimal; that the intent is to beautify the medians on the Mid-Valley Par'.kway; and that ' larger plants can be used to offset the trees. Councilmember Reller-Spurgin recommended breaking up the cluster of trees; and added that all the plants will grow; that it is not her intent to deter the marketing of the property and that if the larger trees will do that perhaps the trees should not be used at all. Councilmember Hodges stated that the concerns for the landscaping is late;, that if the plan is redesigned and the contractor has already purchased the trees, who gets stuck with the bill; that if trees that are 4-6-8 feet are used, they will grow to 6-8-10 feet in about two years. Councilmember Oden stated that the marketing of property may be enhanced by the proper size and placement of trees. Councilmember Barnes stated that what the Council is really talking about are billboards; that they are there to stay; that the City has no control over them; that now there is a valid business concern of the people who own them on whether they will be able to be seen from the parkway; that if the trees are downsized about $6,000 will be saved; and that in 3-4 years the trees will grow. It was moved by Barnes, seconded by Reller-Spurgin to reduce the size of trees to 4-6-8 feet and failed by the following vote: AYES: Barnes and Reller-Spurgin NO: Hodges, Oden and Kleindienst ' Mayor stated that he has never supported billboards and will do all that he can to support the quality of life for the citizens; and added that to improve the landscaping for the parkway is a benefit and that if additional funds are needed to protect the; citizens visual view,staff should be encouraged to seek grants to do so. Consensus of Council trees to remain at 6-8-10 ft. 10. ADDITIONAL LEGISLATIVE ITEMS: None CONSENT AGENDA: Review by City Manager of Consent Items to be clarified. 11. Res 19603 rescinding Res 18281,and determining to resolve ties in voting for elected offices (083- within the City by drawing lots,pursuant to Council direction of June 2, 1999. 017) 12. MO 6438 approving selection of Bank of America for the City's banking services for 3 years, (086- plus two 1-year options,A4116. 017) 13. MO 6439 approving Amendment No. 1 to agreement with SECOR International,Inc., for an (117- increase of$9,007 for underground storage tank removals and replacement corrective action 008) for contamination, CP95-17,A4084. See minutes below. 14. Res 19604 authorizing purchase of the McMurtry residence,paying all costs, including (051- ' relocation costs, and acceptance of grant deed therefor,for$141,000(Res 19384,10 21-98) 046) Kleindienst abstain due to prior FPPC Ruling. 15. Res 19605 approving Parcel Map 27831, for leasehold interest only, to divide property at (119- 1751 N. Sunrise Way, Sec 2, Sunrise Square Partners,a limited partnership. 001) 16. MO_approving submittal of a bid by the Recreation Division to host the 2000 Senior (050- Softball World Series, September 29-October 8,2000. See Minutes below. 007) Council Minutes 7-7-99,Page 8 17. Res 19606 supporting"Fair Competition and Taxpayers Savings Act"in the form of both a (098- statewide initiative and legislation,to allow state and local government to contract with 005) private companies for architectural and engineering services. 18. MO 6439 approving Second Amendment to contract with James Cioffi Architects, for (143- structural engineering for the train station,Phase#2, for an increase of$4,184,CP 97-08, 006) A3689. 19. Res- approving an Encroachment License for portion of a permanent structure in the right- of-way on at 3591 Indian Canyon Drive,Glenn Elg, A----.Withdrawn. 20, Res 19607 approving an Encroachment License,to allow removal and replacement of a 0- (136- 12-inch high block retaining wall in the frontage within the right-of-way at 299 Overlook 057) Road, Gary Hubbert.,A4117. 21. MO 6440 approving Amendment No. 3 to agreement with Ninyo &Moore for additional (051- testing and inspection services related to Airport Expansion,Phase IIA and Ticket Wing 095) projects,A3972.Kleindienst abstain due to FPPC Prior Ruling. 22. MO 6441 awarding contract to Rode Bros. Inc. for$19,570 for dance studio floor renovation (115- at the Pavilion,CP98-19,A4118. 001) 23. MO 6442 approving Change Order No. 1 to Tapuz Enterprises, Inc. for an increase of (123- $13,656.88 for the Mid-Valley Parkway, Phase I,Landscape, CP95-38, A4090. 023) 24. MO 6443 approving Amendment No. 1 to contract with Sanborn A/E for surveying and (136- staking of the Palm Canyon Drive Rehabilitation project, for$6,370, CP99-02, A4083. 030) 25. MO 6444 awarding palm tree trimming at various locations to Desert View Arborists, on a (136- unit cost basis, for a total of$49,472. 032) 26. MO 6445 approving a deductive change in the scope of work awarded above for palm tree (136- trimming;to delete work therefrom,to meet the Palm Canyon Drive construction schedule, 032) which was completed under an off-setting separate purchase order, for a reduction of$4,128, making a net award of$45,344 to Desert Arborist. 27. MO 6446 extending purchase agreement for water treatment chemicals from Nalco Chemical (052- at the same volume discount pricing that it has set for the State of California,according to the 001) State's terms and conditions, for a total not to exceed$60,000 for the 1999-00 fiscal year. 28. MO 6447 renewing sole source purchase of Caterpillar engine repair parts from Johnson (052- Power Systems for term commencing July 7 and ending June30,2000,not to exceed 001) $100,000. 29. Res 19608 approving a new Subdivision Improvement Agreement and securities for Final (137- Tract Map 24853-1 for property on the NE comer of San Rafael and Ave. Caballeros,Far 070) West Industries,Inc.,A2853. 30. Res 19609 and 19610 approving Claims&Demands. Note abstentions, if any: (086- Councilmember Warrant# Payee Particular Nature of Conflict 018) Hodges 943184 Bldrs Sply Client of Employer 942180 ' 943244 DWA 943245 942873 942900 G&M Const 942904 Granite Const 943278 943011 Pref Plumb 943379 Reller-Spurgin 943424 Spurgin Spouse 943407 Council Minutes 7-7-99, Page 9 31. MO---- concurring in CRA Item(b)above. Cont'd to Study Session. Resolution 19603 through 19610 and Minute Orders 6438 through 6447 were presented; after which, it was moved by Oden, seconded by Barnes, and unanimously carried, that R19603-19610 and M06438-6447,with noted abstentions,be adopted. 13. SECOR INTERNATIONAL City Engineer stated that the contract was awarded in March, 1999; that there are (117- contaminants in the soil; that it is required that the soil be removed until no more 008) hazardous waste is found; that most of the contamination has been contained, but the Corporation Yard has extensive waste, and the amendment would permit the contractor to go beyond its present level to seek the location of the waste. Minute Order 6439 was presented; after which, it was moved by Hodges, seconded by Oden and unanimously carried,that M06439 be adopted. 16. 2000 SENIOR SOFTBALL WORLD SERIES Councilmember Hodges stated there is a concern regarding the cost of hosting the event; that right now the cost stands at $130,000, and questioned if that included in-kind (050- services. 007) Councilmember Barnes questioned the change from how the bid was handled last time. Director of Facilities stated that the in-kind services will not be given and that all costs are figured in the bid; that this is the normal bid procedure for this type of event; that it is not the way the bid has been handled in the past, nor a choice of staff, but rather a requirement of the bid. Councilmember Barnes stated that it is a good event; that the event does return revenue to the City; that TOT is increased; that folks that come for the event come back for vacations; and that it is a big event for the City. Mayor stated that additional funds may be needed to support the Easter Bowl; that the event fills hotel rooms and raise sales tax; that the promoters are looking for support from the City and a determination needs to be made what level or criteria is used to offer city services. Councilmember Barnes stated if the investment is returned or exceeded by revenue, it doesn't matter what amount is given if it is returned in the budget cycle; that if the funds are regained by TOT and sales tax then the event will draw more events; and that people who visit during the event will come back. Mayor questioned what the formula is for figuring the amount of revenue generated for an event. Councilmember Hodges stated that this event is costing the City a lot of money; that while Councilmember Barnes makes valid points, it is still a lot of funds being outlayed; that it seemed more reasonable when the cost was lowered and in-kind services were used; and added that a policy needs to be set for this matter. City Manager suggested the matter be continued to July 21, 1999. ' Mayor recommended staff present the formula used to figure revenue projects from events and a policy recommendation. Motion to continue'the matter to July 21, 1999, was presented; after which, it was moved by Oden, seconded by Barnes, and unanimously carried that the matter be continued. Council Minutes 7-7-99,Page 10 ADDED STARTERS: ' AS2. SANTA ROSA MOUNTAIN CONSERVANCY APPOINTMENT Motion to add appointment of representation to the Santa Rosa Mountain conservancy, due to need arising subsequent to posting of the agenda,was presented; after which,it was (060- moved by Barnes,seconded by Hodges,and unanimously carried that the matter be 031) added. Motion to appoint Councilmember Reller-Spurgin was presented; after which, it was moved by Barnes, seconded by Oden,and unanimously carried, that Councilmember Reller-Spurgin be appointed. REPORTS &REQUESTS: 32. DEPARTMENTAL REPORTS -Received&Ordered Filed (121- a) Treasurer's Investment Report-May 31, 1999 002) CITY COUNCIL reports or requests PUBLIC reports or requests STAFF reports or requests ' City Manager reported completed business negotiations regarding U.S. Filter, copy of statement on file in Office of the City Clerk. ADJOURNMENT: There being no further business, Mayor declared thee meeting adjourned at 9:40. E(�fl PATRICIA A. SANDERS City Clerk