HomeMy WebLinkAbout11/1/2006 - STAFF REPORTS - 5.D.a NLM
City Council Staff Report
NOVEMBER 1, 2006 NEW BUSINESS
Subject: AWARD OF CONTRACT FOR THE 2006/007 ANNUAL SLURRY SEAL,
CITY PROJECT 06-13
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
The Public Works and Engineering Department schedules an annual slurry seal of
various City streets. It is intended that every City street receive a slurry seal
approximately every 5 to 7 years. Award of this contract will allow staff to proceed with
this annual street maintenance program.
RECOMMENDATION.
1) Adopt Minute Order No. "APPROVING AGREEMENT NO. IN THE
INC, AMOUNT OF $689,434.47 WITH BOND BLACKTOP, FOR BID
SCHEDULES A THROUGH E (INCLUSIVE), FOR THE 2006/2007 ANNUAL
SLURRY SEAL, CITY PROJECT 06-13;" and
2) Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's street system.
Each year, the Department assembles a capital project to continue its Slurry Seal
Program on various City streets. This year's slurry seal program, is scheduled to
include all of the streets within Section 20 (the commercial/industrial area near Lowe's
and Wal-Mart), Section 29 (residential area near East Palm Canyon Drive and Golf Club
Drive), and Section 35 (residential area of south Palm Springs along Bogert Trail).
Additionally, we are scheduling a slurry seal of Sunrise Way from Ramon Road to Alejo
Road; and Mesquite Avenue from El Cielo Road to El Placer, and from Vella Road to
Gene Autry Trail. This project will schedule slurry seal of approximately 3,700,000
square feet of City streets this year.
City Council Staff Report
November 1, 2006 - Page 2
2006/2007 Slurry Seal (CP 06-13)
The plans and specifications were prepared by Department staff, and on, September 6,
2006, the City Council approved the plans and specifications and authorized
construction bidding. On September 12 and 19, 2006, the project was advertised for
bids, and at 2:00 p.m. on October 10, 2006, the Procurement and Contracting Division
received construction bids from the following contractors.
1. Valley Slurry Seal Co.; West Sacramento, CA
2, Pavement Coatings Co.; Cypress, CA
3. Bond Blacktop, Inc.; Union City, CA
4. American Asphalt South, Inc.; Fontana, CA
Refer to Attachment 1 for the Bid Summary.
The Engineer's Estimate was $124,432 for Bid Schedule A; $117,102 for Bid Schedule
B; $269,521 for Bid Schedule C; $76,626 for Bid Schedule D; and $34,761 for Bid
Schedule E; for a total estimate of $622,441. The low bid was submitted by Bond
Blacktop, Inc. The company is a California corporation, and its p incipal off- er is
Edward Dillon, President/Secretary-
FISCAL IMPACT: IFinance Director Review:
Funding for this project is available through local Measure U/q revenue, in an account
budgeted as part of the 2006/2007 capital improvement project, account 134-4498
60100 (Slurry Seal), and through Congestion Relief Funds, in accounts 133-4298-50255
(Traffic Cong Relief 04-05) and 133-4298-50256 (Traffic Cong Relief 03-04).
David J. Barakian Thomas J. Wil n
Director of Public Works/City Engineer Assistant City anager
David H. Ready, City ger
ATTACHMENTS:
1. Bid Summary
2. Minute Order
2000/2007 ANNUAL SLURRY SEAL
Day Prowci 00-13
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MINUTE ORDER NO,
APPROVING AGREEMENT NO. IN THE
AMOUNT OF $689,434.47 WITH BOND BLACKTOP,
INC., FOR BID SCHEDULES A THROUGH E
(INCLUSIVE), FOR THE 2006/2007 ANNUAL
SLURRY SEAL, CITY PROJECT 06-13
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order approving Agreement No. in the amount of $689,434.47
with Bond Blacktop, Inc., for Bid Schedules A through E (inclusive), for the
2006/2007 Annual Slurry Seal, City Project 06-13, was adopted by the City
Council of the City of Palm Springs, California, in a meeting thereof held on the
1st day of November, 2006.
James Thompson, City Clerk