HomeMy WebLinkAbout11/1/2006 - STAFF REPORTS - RA.2.I{ pALMsb
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" COMMUNITY REDEVELOPMENT
° AGENCY STAFF REPORT
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DATE: November 1. 2006 CRA Consent Calendar
SUBJECT: APPROVE PURCHASE OF NEW HVAC CONTROL SYSTEM AND
ELECTRONICALLY CONTROLLED DAMPERS FOR THE PLAZA
THEATER
FROM: David H. Ready, City Manager
BY: Assistant City Manager — Administrative Services
SUMMARY
The Plaza Theater, which has been the venue for the Fabulous Palm Springs Follies
for the past 15 years, has an older heating, ventilation and air conditioning (HVAC)
system which has suffered an increase in performance and mechanical problems
over the past 12 months. This action will approve the purchase of a new HVAC
system and approximately 22 electronically actuated control dampers to improve both
the reliability and performance of the air handling system at the theater.
RECOMMENDATION:
1. Approve purchase of a new HVAC Control System, approximately 22
electronically actuated control dampers and other related equipment for the
Plaza Theater, from B&M Air Conditioning in an amount not -to -exceed
$70,000; and
2. Adopt Resolution No. "A RESOLUTION OF THE REDEVELOPMENT
AGENCY OF THE CITY OF PALM SPRINGS, CALIFORNIA AMENDING THE
BUDGET FOR THE 2006-07 FISCAL YEAR
3. Authorize the City Manager/Executive Director to execute all documents
necessary to effectuate the purchase.
STAFF ANALYSIS:
The Plaza Theater is currently served by two (2) 30-ton capacity air handling units.
One air handling unit serves the north side of the theater while the other serves the
south side. Each air handler is served by three (3) 10-ton capacity roof mounted heat
pumps that operate in a staged fashion to provide capacity as required in increments
of 10-tons.
7EM vo. R"6 Z
CRA Staff Report
November 1, 2006 -- Page 2
Purchase of New HVAC System
The heat load inside the theater is characterized by a high load on the stage in the
form of performers, lighting and other equipment as compared to the seating areas
which have a relatively lower load. The theater has experienced numerous problems
over the years due to the relative age (16+ years) and general design of the heating,
ventilation and air conditioning system (HVAC). These problems have intensified
within the past twelve months resulting in frequent mechanical failures and system
shutdowns.
In order to resolve these problems, as well as to provide better air distribution within
the theater, staff is recommending several upgrades to the HVAC system.
Specifically, staff and its air conditioning service company, B&M Air Conditioning,
believe that the existing control system, which is over 10 years old, needs to be
replaced with a state-of-the-art programmable control system that can continually
monitor and satisfy the varying comfort requirements within the theater. Furthermore,
staff is proposing to replace the manually actuated blade dampers with electronically
actuated volume control dampers that will be monitored by space temperature
sensors that are in constant communication with the master control system.
Integrating the dampers with the control system allows for a much greater range of
temperature control by directing the air to where it is needed. Finally, to ensure that
space pressurization does not become a problem, the City's air conditioning service
company is recommending that a bypass damper be installed. The purpose of this
damper is to ensure that a constant flow of air is being delivered to the air handling
unit's evaporator coil.
The proposed upgrades to the HVAC system have been reviewed and approved by a
local mechanical engineering firm, TMAD Taylor & Gaines. In addition to the
upgrades proposed by the City's air conditioning service company, TMAD Taylor &
Gaines have made several other recommendations which have been incorporated
into the overall scope of work.
FISCAL IMPACT: IFinance Director Review:f /,/�j�
l i _
The estimated cost to upgrade the HVAC system at the Plaza Theater is $70,000.
This is not a budgeted expense. If the City Council approves this purchase, a budget
resolution transferring funds from the Agency's Fund Balance to the Plaza Theater
building repairs account will be needed.
JL_ ButzI A sistant City Manager David H. Ready,ity Cager
ents: J
1. Budget Resolu ion
RESOLUTION NO.
A RESOLUTION OF THE PALM SPRINGS COMMUNITY
REDEVELOMENT AGENCY AMENDING THE BUDGET
FOR THE 2006-07 FISCAL YEAR.
WHEREAS Resolution approving the budget for the fiscal year 2006-07 was adopted
on 2006; and
WHEREAS the City Manager/Executive Director has recommended, and the Agency Board
desires to approve, certain amendments to said budget;
NOW THEREFORE BE IT RESOLVED that the Director of Finance is authorized to record
inter -fund cash transfers as required in accordance with this Resolution, and that Resolution
adopting the budget for the 2006-07 fiscal year is hereby amended as follows:
SECTION 1. ADDITIONS
Fund Activity Account
821 Building Repairs 8199-43050
Purpose: To provide additional funds for building repairs.
SECTION 2. SOURCE
Fund
821
Activity
Fund Balance
Adopted this day of
AYES:
NOES:
ABSENT:
ATTEST:
James Thompson, City Clerk
Account
29301
, 2006.
Amount
$70,000
Amount
($70,000)
David H. Ready, City Manager/Executive Director