HomeMy WebLinkAbout11/1/2006 - STAFF REPORTS - 2.P.DATE: November 1. 2006
City Council Staff Report
CONSENT AGENDA
SUBJECT: Acceptance of Office of Traffic Safety DUI Checkpoint Grant
FROM: David Ready, City Manager
BY: Palm Springs Police Department
11M
It is recommended that the City Council authorize the City Manager to accept a DUI
Checkpoint Grant from the California Office of Traffic and Safety (OTS) in the amount of
$22,519.14.
RECOMMENDATION:
1. Adopt Minute Order No_ authorizing the City Manager to accept a DUI
Checkpoint Grant from the California Office of Traffic and Safety (OTS) in the
amount of $22,519.14.
2. Authorize the City Manager to execute all necessary documents.
STAFF ANALYSIS:
The Police Department rigorously enforces drunk driving laws, and one of the tools
used is to conduct DUI checkpoints. These projects are labor intensive and thus
expensive. The department conducts 3 — 4 of these checkpoints each year. The
department has been successful in obtaining grants to pay for the personnel costs for
these checkpoints.
This grant has been awarded, and it is for checkpoints between 10/1/06 and 9/30/07.
the Police Department currently has a grant from OTS for this purpose, and staff will
seek additional funding next year.
REM NO. '`"
A
City Council Staff Report
September 6, 2006 -- Page 2
Purchase Wireless Air Cards
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FISCAL IMPACT:
None. No matching funds are required to obtain this grant.
Gary 10 r , Police Chief
David H. Ready, CityMTt�er
Attachments: Minuterder_.
MINUTE ORDER NO.
ADOPT MINUTE ORDER NO. AUTHORIZING
THE CITY MANAGER TO ACCEPT A DUI CHECK-
POINT GRANT FROM THE CALIFORNIA OFFICE
OF TRAFFIC AND SAFETY IN THE AMOUNT OF
$22,519.14
I, James Thompson, City Clerk of the City of Palm Springs hereby certify that this
Minute Order, authorizing the City Manager to accept a DUI Checkpoint Grant from the
California Office of Traffic and Safety (OTS) in the amount of $22,519.14 was adopted
by the City Council of the City of Palm Springs, California, in a meeting thereof held on
the 15` day of November, 2006.
James Thompson, City Clerk
a
ieSafety Center
ng CW Direction in Traffic Safety
Grant Number: SC073303
September 29, 2006
Sergeant Abraham Tokier
Palm Springs Police Department
200 South Civic Drive
Palm Springs, CA 92262
Re: Sobriety Checkpoint Agreement
Dear Sergeant Abraham Tokier,
The UC Berkeley Traffic Safety Center (TSC) has approved your Sobriety Checkpoint project. The TSC is
administering the Sobriety Checkpoint Program funds for the California Office of Traffic Safety (OTS).
Attached is the Agreement to be signed by the Authorizing Official of your agency. Please note that the document,
"Terms and Conditions," has been added to the Agreement posted on the TSC's Sobriety Checkpoint web site.
Please return only the cover naee containing the signature of the Authorizing Official in Section B and the
information on the Agency Office Authorized to Receive Payments in Section D. A self-addressed,
stamped envelope is enclosed for your convenience.
Following receipt of the signed cover page, the TSC will provide your agency with a purchase order number.
You will not be reimbursed for costs incurred prior to assignment of this number. All costs incurred
must be in accordance with the Agreement and recorded in your accounting system. The TSC
will be conducting pre -operational training in the October— November months of 2006 to review the
Agreement provisions.
Please refer to the above Grant Number in your correspondence regarding this project. If you have any.
questions, please contact me at (510) 643 — 5766 or by email at iwukan@berkeley.edu.
Sincerely,
'SL� lCA-K�
IRENE KAN, Project Coordinator
Traffic Safety Center
Enclosures
Cc: Janice Masterton, OTS
John Kaso, UCB School of Public Health
University of California Berkeley Traffic Safety Center
140 Warren Hall #7360
Berkeley, CA 94720-7360
510/642-0566 FAX 510/643-9922
www.tsc.berkeley. edu
The Regents of the University of California,
School of Public Health VC Eerlceley,
with primary funding from the
California Office of Traffic Safety
AGREEMENT
1. TITLE OF PROGRAM
GRANT NuNMER
SC073303
PURCHASE ORDER NUMBER
(UC Use Only)
SOBRIETY CHECKPOINT PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
2. NAME OF APPLICANT AGENCY
4. PERIOD OF AGREEMENT
Palm Springs Police Department
Month - Day - Year
From: 10/01/06
3. AGENCY UNIT TO HANDLE AGREEMENT
To: 09/30/07
Palm Springs Police Department
5. DESCRIPTION OF PROGRAM
The goal of the Sobriety Checkpoint Program for Local Law Enforcement Agencies is to reduce the number of victims killed
and injured in alcohol involved crashes in cities participating in this program. Law enforcement agencies will conduct
sobriety checkpoints between October 1, 2006 and September 30, 2007. This time period could encompass two statewide
and national mobilization periods between December 15, 2006 - January 3, 2007; and August 15, 2007 — September 3, 2007
as well as checkpoints outside of the mobilization periods.
Incorporated into this agreement are attached Schedules A -Description, B-Detailed Budget Estimate, B-1-Budget Narrative,
and the ahacheclTerms and Conditions.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED S 22,519,14
7. APPROVAL. SIGNATURES CRY SIGNING THIS PAGE, AGENCY AGREES TO THE TERMS AND CONDITIONS WHICH FOLLOW AND ARE ATTACHED)
A. UNIVERSITY PROGRAM DIRECTOR
E. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
N. m: RAVED RAGLAN➢ PaoNr:510-642-0655 NAME: PDONE:
TITLE: Director, Traffic Safety Center FAX: 510-643-9922 TITLe: FAX:
ADoms: 2614 Dwight Way, MC 1782 ADDREss:
Berkeley, CA 94720-1782
E-MAm: davidr@berkeley.edu E-num:
(Signature) (Date)
C. THE REGENTS OF THE UNIVERSITY OF CALWORNIA D. AGENCY OrnciI AunioaR7,Co TO RECEIVE PAYMENTS
AUTHORIZED SIGNATURE
NA ; BRIAN C. DONOHUE Pno= 510-642-3128 NAM1IE OF ENTITY: PHONE:
T=: Business Contracts Office FAX: 510-642-8604 ADDRESS: FAX:
ADDRESS: 6701 San Pablo Avenue, #218
Berkeley, CA 94720-5600
donobu aC�berke ey.edu
T
(S+gnatureJ
E-MAIL:
� -2-q TAx ID #:
(Dal )
Sobriety Checkpoint Progrwn Agreement (Rcv,9/06) 1 BCMS#20768
City ofTauecula Gs N'r NUAIJI c
SCHEDULE A - DESCRIPTION SCO73302
SOBRIETY CHECKPOINT PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
GOALS
To reduce the number of victims killed in alcohol involved crashes.
2. To reduce the number of victims injured in alcohol involved crashes.
3. To reduce nighttime (2100 hours to 0259 hours) single vehicle fatal crashes.
4. To reduce nighttime (2100 hours to 0259 hours) single vehicle injury crashes.
5. To reduce hit and run fatal crashes.
6. To reduce hit and run injury crashes.
AGENCY OBJECTIVES
To conduct 4 sobriety checkpoints by September 30, 2007.
NOTE: For combination DUl/DL checkpoints, the Agency must issue press releases that mention
DL's will be checked at the DUUDL checkpoint. Also, according to the Attorney General's Office all
DUUDL checkpoint operations must have signs reading "DUI/Driver's License Checkpoint Ahead."
To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one
location on any given day/night. Each checkpoint should be highly publicized and visible. No occupant
restraint citations will be issued at the checkpoints_ OTS does not fund or support independent DL
checkpoints or daytime DUJ/Driver's License checkpoints operating before 1800 hours.
2. To participate in DUI roll call training classes for officers and support personnel selected to
participate in checkpoints.
To collect baseline DUI data for each mobilization period base, on OTS-137 and/or OTS-138 Data Forms.
4. To report DUI mobilization data and corresponding base year crash data for each mobilization period
within 7 days after the mobilization ends to the Traffic Safety Center (TSC) Coordinator. The Agency
will not receive reimbursement for claimed costs until they submit the OTS-137 and/or OTS-138 Data
Forms.
5. To submit claim invoices (OTS-39 and OTS- 39a) by mail on a calendar quarterly basis. The
claims will be based on actual overtime costs incurred up to the amount of the approved cost estimate per
checkpoint, to the TSC Coordinator. Appropriate payroll and accounting records will be
submitted with each claim to substantiate claimed overtime costs.
6. All sobriety checkpoints identified for funding reimbursement in this agreement are over
and above other checkpoints that may be included in another OTS grant for sobriety checkpoint funding.
7. To submit with the Quarterly Report al] copies of newspaper articles relating to funded checkpoints.
Sobriety Checkpoint Program Agreement (Rev. 9/06) 2 BCMS920768
Palm Springs Police GRAIYr Nunrom
SCHEDULE A - DESCRIPTION (CONT'D.) SCO73303
SOBRIETY CIiECIOOINT PROGRAM FOR LOCAL LAw ENFORCEMENT AGENCIES
Media Objectives
S. To issue a press release announcing the kick-off of the sobriety checkpoint program. The press releases
and media advisories, alerts, and materials must be forwarded to the OTS Public Information Officer at
pio@ots.ca-gov for approval-5 days prior -to -the issuance -date -of the release. - --
9. Prior to conducting each checkpoint, submit to the OTS Public Information Officer at pio@ots.ca.gov
for review a news release at least 14 days prior to the issuance date of the release. Advance publicity
is a key component of an effective sobriety checkpoint operation.
10. To use NHTSA's new DU1 tagline, "Drunk Driving. Over the Limit. Under Arrest." on all news
releases and checkpoint publication materials.
METHOD OF PROCEDURE
Phase T Preoperational Data Colleglion (October 1, 2006-November 30, 2006)
Existing staff will collect base period data and mobilization period data.
Phase TT Personnel Selection an Train inn (October 1, 2006-November 30, 2006)
It is anticipated that a predetermined number of Supervisors, Uniformed Officers, Clerical Staff, Community
Service Officers, or Lab Technicians will staff each sobriety checkpoint on an overtime basis. Any role call
sobriety checkpoint training must be provided by the applicant agency. (No overtime funds will be allocated
for training.)
Phase Tilt Overtime heckPuint Operational Period (October 1, 2006-September 30, 2007)
Supervisors, Officers, and Support Personnel will be deployed, on an overtime basis, at locations and on
dates selected for sobriety checkpoints.
phase TV Post Q erational DA ta-Collection (December 1, 2006-September 30, 2007)
Prepare and submit to TSC data collected at the checkpoints on the OTS-137 and OTS-138 forms, as
appropriate. The OTS-137 is to be completed for checkpoints conducted during each mobilization period,
and the OTS-138 is to be completed for checkpoints conducted outside of the mobilization periods. These
forms must be submitted within 30 days aRer each mobilization period or checkpoint conducted.
Phase V Final Claim Submission
Prepare and submit final claim to the TSC.
Sobriety Checkpoint Program Agreement (Rev. 9106) 3 13CMS#20768
Palm Springs Police
GRANT NUN,uen
SC073303
SCHEDULE B - DETAILED BUDGET ESTIMATE
SOBRIETY CHECKPOINT PROGRAM FOR LAW ENFORCEMENT AGENCIES
Personnel Costs Number of
.(Overtime for Sobriety Checkpoints) Checkpoints
Winter Holiday Mobilization Period 1
(Dec. 15, 2006 - Jan. 2, 2007)
Labor Day Mobilization Period 1
(Aug.15, 2007 - Sept. 3, 2007)
Checkpoints Conducted Outside 1
the Mobilization Periods
Plat Rate Cost per Total Cost
Checkpoint
$ 7,506.38 $ 7,506.38
$ 7,506.38 $ 7,506.38
$ 7,506.38 $ 7,506.38
GRANT TOTAL $ 22,519.14
Sobriety Checkpoint Program Agreement (Rev. 9/06) 4 BCMS1k20768
Palm spring Police
GRANT NUMBER
SC073303
SCHEDULE B-1 - BUDGET NARRATIVE
SOBRIETY CHECKPOINT PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
Overtime Checkpoint Costs
The applicant agency will conduct a minimum of 3 sobriety checkpoints during the mobilization periods
and outside the mobilization periods and will receive reimbursement for the actual cost of each checkpoint,
not to exceed the approved flat rate of $ 7506.38 per checkpoint. Unexpended funds cannot be transferred
from one checkpoint operation to another for expenditure.
This per checkpoint flat rate represents the approved rate from the agency's application and was calculated
based on the average hourly overtime salary costs including benefits of the following:
10 Officer(s) @ $ 73.59
1 Supervisor(s) @ $ 79.37
5 CSO(s) @ $ 37.71
1 Clerical personnel @ $ 31.25
1 Other personnel @ $ 45.26
*** Checkpoints will not be conducted prior to 1800 hours.
Sobriety Checkpoint Program, Agreement (Rev. 9/06) 5 SCMS#2020768
Palm Springs Police Ge T NumuR
TERMS AND CONDITIONS SC073303
SOBRIETY CFIECEPOINT PROGRAM FOR LOCAL LAw ENFORCEMENT AGENCIES
A. Indemnification
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California, its officers, agents and employees from any and all claims
and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person,
firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the
performance of this agreement, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this
agreement
B. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
C. Non -Assignability
The obligations of the Contractor under this Agreement are not assignable to any third party.
D. Use of University Name/Trademarlrs
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial context,
such as may appear on products, in media (including web sites) and print advertisements in cases where such
use may imply au endorsement or sponsorship of the Applicant Agency, its products or services. A]l uses
of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the
University of California through the Office of Marketing & Management of Trademarks. This policy is in
compliance with the State of California Education Code Section 92000.
E. Termination
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant
Agency without cause at any time upon giving prior written notice. In the event that this agreement is
suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant
Agency for services provided hereunder prior to the effective date of said suspension, termination, or
abandonment. Said payment shall be computed in accordance with the Payment Schedule (B-1), provided
that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant
Total on Schedule B for services provided hereunder prior to the effective date of suspension, termination,
or abandonment,
F. State of California Terms and Conditions
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS
Grant Program Manual, Chapter 6, Exhibit 6-A www.ots.ca.gov.
Sobriety Checkpoint Program Agreement (Rev. 9106) 6 BCMS#20768