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441VOR �P City Council Staff Report
14OVEMBER 1, 2006 CONSENT CALENDAR
Subject: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E)
AND AUTHORIZATION TO BID THE 2006/2007 CITYWIDE SEWER
REPAIRS, CITY PROJECT NO. 06-04
From: David H. Ready, City Manager
Initiated by: Public Works and Engineering Department
SUMMARY
This year, there are two locations where relatively short sections of existing sewer main
need to be reconstructed to eliminate sags in the pipe which are prohibiting steady
sewage flow. One location is on Bogert Trail approximately 300 feet east of South Palm
Canyon Drive, and the second location is on West Bonair Drive approximately 100 feet
east of Granada Avenue. The construction documents (Plans, Specifications and
Estimate) are complete and, in accordance with 7.03.040 of the Procurement and
Contracting Code the Council is required to approve and adopt plans, specifications and
working details, and authorize the bid request for all public projects in excess of
$100,000. Approval of this project will allow staff to proceed with this public project, with
an estimated cost of approximately $313,000.
RECOMMENDATION:
1) Adopt Minute Order No. "Approving the plans, specifications and working
details for the 2006/2007 Citywide Sewer Repairs, City Project 06-04, and
authorizing staff to advertise and solicit bids."
STAFF ANALYSIS:
The Public Works Department oversees the maintenance of the City's sewer system.
Each year, the Department identifies capital projects which are needed to keep the
sewer system in a state of good repair and functioning trouble-free.
Two locations of existing sewer main have become maintenance problems, and require
removal and replacement. One location is a segment of sewer main on Bogert Trail just
east of South Palm Canyon Drive; the second location is a segment of sewer main on
Item No. n . r .
City Council Staff Report
i November 1, 2006 - Page 2
2006/2007 Citywide Sewer Repairs (CP 06-04)
Bonair Drive in the Desert Highland Gateway community. Each of these sewer main
segments has sagging, or broken main, causing restrictions in flow.
The sewer main replacement on Bonair Drive will be relatively easy, as the work is
located on a local street. Access will be preserved to the adjacent homes during
construction, but through traffic will be diverted through the neighborhood. The sewer
replacement on Bogert Trail, however, is more difficult, due to the depth of the sewer
line (at approximately 16 feet), and the fact that Bogert Trail is the one way into that
portion of the City. During the day, traffic volumes are high due to the amount of
construction activity occurring in that area. Normally, we would propose night work to
eliminate any disruptions to traffic during the day. However, the location of the work is
adjacent to existing homes on Bogert Trail, and the inconvenience to these residents
due to major construction work occurring at night is not recommended.
Because Bogert Trail carries considerable traffic that can not be detoured to an
alternate route, staff proposes that the work be performed during regular daytime work
hours with the Contractor maintaining one lane of traffic through the work zone with
flagmen controlling traffic. The project specifications require the Contractor to monitor
traffic delay time with a stopwatch so no motorist is delayed more than 90 seconds.
The 90-second delay is similar to delays commonly encountered elsewhere in town at
signalized intersections.
The plans and specifications have been prepared by Department staff, and are ready
for Council approval and the subsequent advertisement for construction bids. Section
7,03.040 of the Procurement and Contracting Code requires that for public projects in
excess of $100,000 Council approve and adopt the plans, specifications and working
details, and authorize staff to advertise for construction bids. The Engineer's Estimate
for this project is $313,000. Approval of the recommended action will allow staff to
proceed with bidding of this project, with a tentative bid opening date of December ,
2006, and an award date of December 20, 2006.
FISCAL IMPACT: Finance Director Review:
Funding for this project is available through the sewer funds, unt 420-6800-
50000 (Unscheduled Capital Proj).
David J. Barakian Thomas J. Wid on
Director of Public Works/City Engineer Assistant City Manager
David H. Ready, it ager
ATTACHMENTS:
1, Minute Order,
MINUTE ORDER NO.
APPROVING THE PLANS, SPECIFICATIONS AND
WORKING DETAILS FOR 2006/2007 CITYWIDE
SEWER REPAIRS AND AUTHORIZING STAFF TO
ADVERTISE AND SOLICIT BIDS
I, James Thompson, City Clerk of the City of Palm Springs, hereby certify that
this Minute Order Approving the plans, specifications and working details for the
2006/2007 Citywide Sewer Repairs and authorizing staff to advertise and solicit
bids, was adapted by the City Council of the City of Palm Springs, California, in a
meeting thereof held on the 1st day of November, 2006.
James Thompson, City Clerk
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